Town of Greenfield
Selectmen’s Meeting minutes
Thursday, October 27, 2011 – 6:30 pm
Present: Chairman, Aaron Kullgren; Selectwoman, Karen Day, Selectman, Robert Wimpory
Minutes: Interim Administrative Assistant, Christopher Rose taking minutes.
Call to order: The meeting was called to order at 6:30 PM by Chairman Kullgren.
Non-Public Session - Personnel
Kullgren moved to adjourn the meeting to a non-public session under RSA 91-A:3II(a) to discuss a personnel matter. Day Seconded. The motion carried unanimously.
The regular meeting was adjourned to a non-public session at 6:30 PM. A short non-public session was held. The meeting reopened at 6:58PM. Kullgren noted that no actions were taken at the non-public meeting.
Sale of a Police Vehicle
Mr. Brian Giammarino, the town Police Chief, noted that the town had an old police car that could be sold. He said that there is a taxi company that often looks to purchase these cars. There was a general discussion on the best way to sell the car. The board asked the chief to work with the Interim Administrative Assistant to sell the vehicle.
Non-Public Session - Property
Kullgren moved to adjourn the meeting to a non-public session under RSA 91-A:3II(d) to discuss a property matter.
Day Seconded. The motion carried unanimously.
The regular meeting was adjourned to a non-public session at 7:00 PM. A short non-public session was held. The meeting reopened at 7:24 PM. Kullgren noted that no actions were taken at the non-public meeting.
Non-Public Session - Personnel
Kullgren moved to adjourn the meeting to a non-public session under RSA 91-A:3II(a) to discuss a personnel matter. Day Seconded. The motion carried unanimously.
The regular meeting was adjourned to a non-public session at 7:24 PM. A short non-public session was held. The meeting reopened at 7:53PM. Kullgren noted that no actions were taken at the non-public meeting.
Town Tax Rate
Kullgren noted that it was important to get the town’s tax rate as soon as possible. Rose said that he would push the state DRA office to set this quickly.
Ms. Dee Sleeper, the Town Clerk, said that the she was working on the minutes of the Special Town Meeting that was held on September 29, 2011 and they should be done soon.
Ms. Linda Dodge, the Chair of the Supervisors of the Checklist, said that she felt that there should be better communication if the Selectmen schedule a Special Town Meeting. Rose apologized for not notifying them of the final date of the meeting.
Town Treasurer
Kullgren said that the town needed to move to fill the position of Town Treasurer since Ms. Katherine Heck had said she would be leaving that position. The board asked that an ad be placed for this as soon as possible.
Credit Card Policy
The board held a brief discussion on the possible use of a town credit card and agreed that this should be on a future agenda soon.
2012 Budget Process
Rose reviewed a proposed plan for the town’s budget review. The board agreed with the general format for the review, and that the board would begin meeting on a weekly basis.
There was a discussion on the possibility of asking the voters to approve a bond issue at the next town meeting. They asked the Interim Administrative Assistant to gather some information on bond rates.
There was a general discussion on the need for a capital improvement plan for the town. It was agreed that the Planning Board should present their proposal at the next meeting.
The Board talked about the schedule of meetings and which departments they should meet with each week.
Minutes
The board agreed with the correction in the September 15, 2011 minutes.
Kullgren noted that there were a few errors in the proposed minutes of September 29 and Rose said those could be corrected.
The board asked for followup on a few items from the September 29 meeting.
Kullgren said that he had spoken to a representative of Bobcat on the Skid-steer equipment and that they felt it was safe for the size of the bales that the town uses. Day agreed but questioned whether it could handle the maneuvers that the town needed. She said she was still looking for more information on this.
The board approved of the minutes of the October 3, 2011 meeting.
Landscaping Contract
Rose noted that the company that had done the lawn mowing and landscape work for the town in the spring had submitted a bill for some work that there was a question about. There was a brief discussion and it was agreed that the bill for mulching could be paid if there was an original invoice.
Alarm System
Kullgren asked if the proposal for the alarm system was to be a one year or three year deal. It was discussed and agreed that the town would ask for a one year agreement and place a warrant article on the ballot to extend it to a three year agreement.
Personnel
The board discussed how to handle raises in the 2012 budget. It was agreed to look at merit raises for the employees.
The board noted that there were several employees that still needed to have their personnel evaluations done for the year. Rose said that he would set up the times for these meetings.
Documents for Approval
The Selectmen reviewed and signed the following items:
A/P Invoices
Payroll Check Manifest
Adjournment
Kullgren moved to adjourn the meeting. Wimpory seconded. The motion carried unanimously.
The meeting adjourned at 9:22 PM
Respectfully Submitted:
Christopher Rose
Interim Administrative Assistant
The minutes are final when approved and signed by the Board of Selectmen. Signed copy on file.
________________________ ________________________ ______________________
Aaron Kullgren, Chairman Robert Wimpory, Selectman Karen Day, Selectwoman
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