Town of Greenfield
Selectmen’s Meeting Minutes
Thursday – May 19, 2011 – 6:30 pm
Present: Chairman, Aaron Kullgren; Selectwoman, Karen Day; Selectman, Robert Wimpory
Minutes: Administrative Assistant, Debra Davidson taking minutes.
Call to order: Kullgren called The Selectmen’s meeting to order at 6:30 pm.
Appointments:
6:30 – Butch Leel – DPW update
Bobcat –
Ø Mr. Leel asked how to charge for the maintenance for the Bobcat? Should the highway charge only for Charlie’s time or time & benefits. Discussed the highway should track the costs and then we can budget going forward.
Ø Diesel fuel tracking was already discussed with Ms. Burgess, this will be logged the same as other fluids.
Ø Loose fittings when delivered from the factory, Bobcat did come down to tighten all the fittings.
Ø Burgess & Griffiths passed training on Friday; they will get their certificates this week from UNH.
Sidewalks –
Ø The contractor who painted crosswalks last year will do them again in a week or so. The Town Office parking lot will be done by the DPW.
Signage –
Ø Speed limits on town roads were discussed. Not all town roads are posted. Leel has checked with Chief of Police, Giammarino speed limits are 30 mph if not posted. Signage entering into town could be posted, indicating 30 mph unless otherwise posted.
Part-Time employee –
Ø Leel asked if he could hire someone part-time, 30 hours/week that could be subject to change, the crew needs some more help.
6:45 in accordance with RSA 91A:3 II (c) – reputation Kullgren motioned to enter into a non-public session. Seconded by Day. Voted 3-0 in the affirmative to enter into a non-public session.
7:00 Motion by Kullgren to come out of the non-public, seconded by Day & Wimpory. Voted 3-0 in the affirmative. No decisions were made.
7:05 – The Waste Water Public Hearing was called to order by Kullgren. Minutes attached.
7:20 Motion by Kullgren to close the public hearing.
Motion: Motion by Kullgren to accept the changes to increase the capacity of the Greenfield Corner Properties (GCP) waste water system usage per the GCP proposal dated May 19, 2011.
Seconded by Wimpory.
No discussion followed.
Voted: 3-0 in the affirmative.
7:30 – Carol Burgess – Recycling Update – Selectmen congratulated Burgess on her completion of the skid steer training.
Ø General comments - Burgess reported things are improving, further commented everything seems to be going better with time. She would like to increase the recycling percentage of the Town. People seem to be recycling more, however she doesn’t have a full year to compare with, so she cannot accurately judge. She said she is getting lots of compliments on having it cleaned up the facility. She has set up a container for box tops for education and would like to recycle ink cartridges also.
Ø Water - Kullgren asked about water? Burgess stated she has looked into a portable sink, the basic unit is approximately $40.00 and it is a pan with a lid on it, it holds approximately 3 gallons. Discussion followed as to the 5-gallon water bucket that was discussed in the past. Ms. Burgess stated she didn’t realize that was what they wanted her to get.
Kullgren suggested she remind Neal Beauregard that he had offered a water container.
Ø Incinolet Toilet - Burgess was informed the incinolet toilet is scheduled to be fixed within a week. Maintenance will be done on a weekly basis or by manufacturers instructions.
Ø Public Bulletin - Maryanne Grant asked if a bulletin board that is protected from the elements could be installed. Burgess said she is making one out of an old door. Several people have asked about putting items for sale, business card etc., this board would be just for that purpose.
Grant also asked if the Greenfield Commons could recycle? Discussing that a group from Crotched Mountain has started working on that, she would like to help oversee a project like this if supported by the town. This would add to the recyclables of the town. Selectmen instructed Burgess to reach out and see if the Town can take this project over, Mr. Griffiths can pick it up on a weekly basis.
Ø Trailers – Burgess reported she has talked with Mr. Kemp approximately a week ago. Mr. Kemp explained how to repair the trailers. She further discussed she is meeting with him tomorrow to get an exact cost for repairs. Discussion followed, it was suggested she purchase 2 x6 from New England Forest Products. Burgess needs to get more information and will keep the BOS up to date as things transpire.
Ø Skid Steer Logs - Burgess asked that the Skid Steer logs be submitted on a monthly or bi-weekly basis. Discussion followed. Chairman Kullgren advised Burgess to submit them on a weekly basis.
Ø Cash receipts – Administrative Assistant asked if Ms. Burgess should be following the cash receipts policy and turning money over weekly, or could the policy be rescinded. Selectmen advised Burgess to follow the current policy, turning funds over to the central office weekly.
Ø Permitting for above ground fuel storage – Burgess discussed that there should be a permit for individual bulk storage. Based on past history, there are at least 6-55 gallon drums always available. Utilizing the used oil grant, there should be no problem covering the cost of ibc. Burgess discussed the Recycling Center is on the same property as DPW Garage, it needs to have a permit according to the Department of Environmental Service. Selectman Wimpory asked Burgess to provide a written report to the Board, explaining what exactly the numbers she is discussing are and why this needs to be completed. Before she applies for permits, Selectmen
would like this report and to be kept informed.
Selectmen asked what other towns do as far as permitting? Burgess was not sure, she will look into this.
Kullgren asked Burgess to examine the traffic flow and determine what is the most appropriate flow for safety purposes at the Recycling Center.
8:00 – Peter Hopkins – Update on Code matters –
Ø S1-27 – This matter is scheduled for a preliminary structuring conference on June 21, 2011. The property owner’s representative, with an official response, has filed an objection. A list of object answer has been filed, it is a must appear on the 21st; Hopkins will go to court that day.
Ø Illegal housing – Brought to Hopkins attention there is a residence in Town with a mobile home on the property that allegedly has cohabitants. The property card states it is a workshop. Hopkins read a letter, which will be mailed to the property owners. Selectmen support this decision.
7:25 – Maryanne Grant – Flowers, Memorial Day and other gardening matters were discussed. Mrs. Grant discussed that she and Deb met with TJ yesterday to clarify responsibilities. It appeared that it was unclear to TJ what he is responsible for. Maryann asked for the Town to purchase hanging flowers for the street lamps. Givers have paid for this expense the past several years; they do not have funds available this year.
Selectmen instructed Administrative Assistant to see if there are funds the General Government Buildings Maintenance account. Also a letter to TJ informing him of the adjustments to his contract. Administrative Assistant to speak with TJ, and to further adjust the monthly payment. Administrative Assistant will also inform Neal B., of DPW that he will need to help Mrs. Grant hang the plants.
8:44 pm – in accordance with RSA 91A:II (b) motion by Kullgren to enter into a non-public session. Seconded by Wimpory and Day. Voted affirmatively 3-0.
9:00 pm – motion by Kullgren to come out of the non-public session. Seconded by Wimpory and Day.
Decision: A letter will be mailed to Mr. Mark informing him of the decision to rescind the offer of DPW Supervisor. Administrative Assistant will call Mr. Mark in the am. The job will be re-advertised with a closing date of June 8th.
Sign Documents for Approval:
A/P Invoices Selectmen signed the a/p invoices
A/P Check Manifest Selectmen signed the a/p manifest
Other Matters:
Mail - Misc. mail was reviewed.
Personnel Policies – Selectmen would like ½ hour set aside for a work session at the next Selectmen’s Meeting. They would like an effective date of the enforcement of the updated policy, no later than June 16th, 2011.
Administrative Assistant discussed the following:
Ø Potential state budget cuts affecting the town – DES Beach monitoring, Correctional program, Timber Assistance program.
Ø Concessions – Selectmen stated Davidson could make the decision about concessions.
Ø Rope off a shallow area for younger children – Selectmen stated lifeguards and Davidson could take care of this.
Ø Wristbands – Lifeguards have indicated they would like wristbands for children who have passed the raft distance test. This has worked well at the Barbara C. Harris Camp. Selectmen authorized this.
Ø Audit report – Selectmen would like Chief Giammarino to provide a written report as to what will happen in the future.
Ø Message Board for Town Office – Davidson proposed purchasing an interchangeable letters/numbers Board. Selectmen did not approve this purchase; Davidson was instructed to have Steve’s Lettering or someone else repaint the current board.
Ø Deeded properties – Davidson reported three deeded properties are being prepared to go to auction. Davidson & Valliere will work on this Monday; James St. Jean will also be contacted next week.
Boston Post Cane – Joseph Loconti – Selectmen are unable to meet on Saturday. Administrative Assistant was instructed to contact the Historical Society and seek out assistance.
Adjournment – With no further business the Selectmen adjourned the meeting at 9:00 pm. The next scheduled Selectmen’s Meeting will be Thursday, June 2, 2011 at 6:00 pm.
| 
