Town of Greenfield
Selectmen’s Meeting Minutes
Thursday – April 7, 2011 – 6:30 pm
Present: Selectwoman, Karen Day; Chairman, Aaron Kullgren; Selectman, Robert Wimpory
Minutes: Debra Davidson taking minutes.
The meeting was called to order by Chairman Kullgren at 6:30 pm
Davidson read the minutes – the minutes were accepted with the following changes:
Line 25 a comma (,) was inserted between “installed” and “a”
Line 35 the word “planning” was changed to “master plan”
Line 173 the word “hourly” was inserted before the word employee
Appointments:
6:45 – Treasurer, Katherine Heck – Mrs. Heck was present to meet newly elected Selectman Wimpory, discuss her dashboard of town finances and discuss Tax Anticipation Note (TAN) information.
Mrs. Heck was introduced to Selectman Wimpory. Heck welcomed him to the Selectboard. Kullgren commended Heck for her outstanding job as the Town of Greenfield Treasurer. Heck provided and discussed a dashboard of the financial status of the town. Discussion followed about exercises that could be implemented in a diligent manner to place the town in a position of not borrowing funds at all.
Kullgren asked Heck to provide the same type of data she has provided in her snapshot and breaking it down by department. It was discussed that the DPW will be reviewed first. Revenue & expenditures will be reviewed. Kullgren prefers numbers to graphs.
Selectmen thanked Heck for her presentation and her diligence as the Town Treasurer.
7:00 – Resident, Adele Hale – Hale presented the Selectboard with her proposal, which was approved in 2010, regarding the use of the Recreation Revolving account to purchase a portable sound system. It is to be used primarily at the Memorial Day parade. She has researched this and Hale provided the Selectboard with her findings. The cost is $200.00. Jarvis Adams told Hale this seems like an adequate investment.
Discussion followed. Hale will provide the Selectboard and Technology Chair, Mark Long with the comparisons she has found.
The Selectboard gave Hale permission to move forward.
7:15 – Open Discussion – Lori Dumaine –Weeks; Weeks asked to speak to the Selectboard about baseball. Weeks presented the Board with this year’s idea. They have had a huge turnout of children this year. They have created a website. The volunteer base is getting much better. Coaches and assistant coaches for all teams have been established. Weeks noted enrollment is incredible and Greenfield has the second most children enrolled in the community, second only to Peterborough. Approximately 52 children have signed up.
Weeks noted that on September 23, 2010 Selectmen approved a purchase for infield mix and the price is $1,225.00. Selectmen all agreed to this request.
The revenues will offset the expenses she is requesting at this time. Improvements to equipment are long overdue and much needed. Two improvement days for the field are scheduled for April 16th and 23rd. April 30th is reserved for a rain date or a finishing up date. At that time they will also go through the equipment shed and do a thorough inventory. Wood for shelving has been donated for the equipment shed.
Weeks noted that Wimpory donated a pitching machine, catcher’s equipment, and more. Weeks thanked Wimpory for his generous donation.
Registration estimates are at $1,660. League fees are approximately $735.00, leaving approximately $925.00 they could utilize for improvements. They have committed sponsors (GWY, Inc., American Steel, McGrath Lumbers, MAP, Inc. and Amy’s Way Photography). They would like to purchase full uniforms for the teams. Discussed sponsorship and allowing business to be advertised on the fence at the baseball diamond. In an effort to build community and historical roots, the team name will be the “Greenfield Breakers”, for the ice breaking that historically has taken place in Greenfield. With the purchase of uniforms, the older players can keep their hats. Uniforms must be returned. T-ball and Rookies will keep their hats and shirts. Revenues and expenses were discussed further.
The infield mix estimate does provide a couple extra tons; and they would like to construct a 3-sided building for storage.
Kullgren suggested they contact the Monadnock Mountaineers to be sponsors. He also suggested they contact the Oak Park Committee to help them with capital improvement projects.
Weeks was given their approval by the Selectboard to move forward.
7:30 – Recycling Supervisor, Carol Burgess –
Incinolet – Burgess asked about the status of the Incinolet. Kullgren explained the research that has been done so far. It is the option of the Board to hire another licensed electrician for a second opinion.
Alternative eco friendly options should also be researched.
Research needs to be done about who did the service in the past, when it was serviced and can they service it again.
Water – Selectmen discussed that they are talking about possibilities and associated costs.
Holding tank – Burgess called about a holding tank and she indicated the cost is approximately $500.00 for a 500-gallon tank. Discussion about holding tank advantages vs. disadvantages followed.
Batteries – Burgess reported several batteries were stolen. Discussion followed about options for taking better security measures at the Recycle Center.
Hazardous Waste – Burgess reported about the Hazardous Waste on site. It is difficult to determine how to dispose of it. She contacted the City of Keene, they will not take this hazardous waste unless the chemicals are identified and clearly marked. Clean Harbors will test and take away but not provide a price until after it is determined what it is. Options were discussed for companies that test hazardous waste and can provide a solution. Wimpory will contact someone to determine how to handle this.
Pamphlet – Burgess stated she wants to redo the pamphlet the Town provides to the public. She further suggested increasing the prices to the residents for disposal fees.
Cargo Trailers – Burgess indicated she is not sure how to proceed. She needs a trailer for storage. Discussion followed about the best option for a storage trailer. Kullgren asked if the trailers we have could be fixed. Burgess doesn’t think so. Resident, Gene Mitchell suggested she contact Barry Fulton. He fixes trailers on a regular basis. Lengthy discussion followed as to options for storage units. Wimpory is going to contact someone he knows who utilizes these trailers.
Keene Hazardous Waste – Burgess spoke to Duncan Watson from the Keene Recycling Center about Hazardous Waste Disposal. Watson told Burgess the Town of Greenfield has not signed up to participate in their program. Discussion about payments made to Keene, not being reimbursed by the grant in the past and how to move forward followed. Burgess is going to look into what needs to be done to participate in the Keene Hazardous Waste Disposal program.
Sign Documents for Approval:
Selectmen signed the following:
A/P Invoices
A/P Checks
Oak Park Rentals – Boy Scouts, PTO Variety Show
Other Matters:
Mail - Misc. mail was reviewed.
Personnel Policies – Day doesn’t have them completed yet. She indicated the policy has gray areas and this policy still needs some work.
Meeting House – Davidson reported that on Friday – April 1, 2011 there was a service call to Allen & Mathewson. Allen & Mathewson has not yet indicated what was wrong; they have also not billed the Town yet.
Memorandum of Understanding (MOU) – Greenfield Corner Properties provided a revised MOU. Selectmen are still not comfortable signing this. They would like it revised to reflect more of a committed terminology of exactly what they will reimburse the Town if any costs associated with this right of way should arise in the future.
Purchase & Sales Agreement – Davidson presented the Board with a purchase & sales agreement between the Town of Greenfield & Peterborough for the purchase of a 1985 Emergency One Hurricane Fire Pumper Engine. This document was executed by Chairman Kullgren, Davidson will hand deliver it to the Town of Peterborough on Friday, April 8, 2011.
Appointments – Davidson reminded Selectman Wimpory to get sworn in. Wimpory said he did this at Town Meeting. Davidson will ask the Town Clerk about this. Davidson reminded Day that both she and Carol Irvin have expired appointments for the Conservation Commission, they both should see the Town Clerk.
Grader – Neal Beauregard reported to Davidson that the grader is in Concord at Nortrax. Nortrax found “the” bearing that was in trouble. Beauregard is going to Nortrax tomorrow, April 8, 2011, to talk to the mechanic and be sure of what needs to be replaced. Nortrax recommended replacing all three bearings. The one in the middle is the one with all the metal shaved off. Some shaft seals also need replacement. The good news is that it is significantly less money to repair than the estimate was for, but there was no exact dollar amount at this time.
Vacation – Davidson reported the Code Officer on vacation through April 18, his Assistant will be filling in until that time.
Auditors – Davidson informed the Selectboard the Auditors will be here beginning the week of Monday, April 11, 2011.
Meeting – Selectmen will not have a Selectmen’s Meeting next week. Meeting will begin on a bi-weekly basis.
Statute Books- The question arose if the Town legally has to have statute books, or is the Internet adequate. Davidson will look into this and report back.
Front Point Security – Wimpory reported the cost is $42.00 per building. Selectmen discussed the possibility of combining buildings. No decision was made at this time.
Miscellaneous Services report – Selectmen reviewed a report Davidson prepared, comparing various town positions. Discussion followed on moving forward and how to proceed with these positions.
Francestown Land Trust (FLT) Deed – Day discussed that the FLT has contacted her and would like to proceed with the sale of the property as approved at Town Meeting. Discussion followed. Davidson will type up a deed and forward the DRAFT copy to the FLT.
Capital Expenditure Program (CEP) – Selectmen discussed the CEP. Kullgren would like to get a copy of the DRAFT. Day discussed that he Town Treasurer should be involved in the process.
Adjournment – With no further business the meeting adjourned at 10:00 pm. The next scheduled Selectmen’s Meeting will be held on Thursday, April 21, 2011 at 6:30 pm.
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