Town of Greenfield
Selectmen’s Meeting Minutes
Thursday – February 24, 2011 – 6:00 pm
Present: Chairman, Jarvis Adams, IV; Selectwoman, Karen Day; Selectman, Aaron Kullgren
Minutes: Debra Davidson taking minutes.
Appointments:
6:00 – Administrative Assistant went over the items to be addressed with the Board of Selectmen.
NH Public Works Mutual Aid Program – Mr. Leel asked Deb to present the Board with documents to be signed by the Chairman of the Board, authorizing the participation in the NH Public Works Mutual Aid Program. The program cost $25.00/year to become a participant. Mr. Leel thinks this would be a wonderful opportunity for the Town of Greenfield.
Chairman Adams signed the contract.
Insurances – Administrative Assistant discussed earlier today she met with Primex Rep., Toni Flewelling. They discussed options for alternative cost savings for insurances, with the opportunity to decrease insurance costs being presented. This will be further reviewed after Town Meeting.
Step & Tone – Administrative Assistant discussed Kathy Perra would like to offer a second Aerobics class. The class would start in March. Selectmen approved this program.
6:30 – Budget Hearing – Chairman Adams opened the 2011 2nd Budget Hearing at 6:30 pm.
2011 Budget Hearing adjourned at 7:30 pm.
Selectmen resumed the Selectmen’s Meeting at 7:30 pm.
7:30 – Treasurer, Katherine Heck – Mrs. Heck discussed the options for a Tax Anticipation Note (TAN) and further discussed needing the funds as soon as possible. She was here seeking guidance from the Board as to how much funding to apply for.
Selectman Kullgren stated he trusts her recommendations, he further stated she knows the cash flow better than anyone he would take her recommendation.
Lengthy discussion of cash flow, tax billing being early, the sale of the Carbee Corner and the impact it had on the Town.
Regarding the TAN, Selectmen instructed Mrs. Heck to do what she feels is best for the Town.
Selectmen’s Approval:
January 31, 2011 Non-Public Minutes (RSA 91A:3 II (a)) Personnel –
Decision: No decision was made.
February 8, 2011 Non-Public Minutes (RSA 91A:3 – II (a)) Personnel–
Decision: To offer the DPW Supervisor a raise to stay with the Town of Greenfield.
February 13, 2011 Non-Public Minutes (RSA 91A:3 – II (b)) Hiring –
Decision: To hire George Leel as Interim DPW Supervisor.
February 17, 2011 Selectmen’s Meeting Minutes were approved as written
February 17, 2011 Non-Public Minutes (RSA 91A:3 – II (a)) Personnel –
Decision: To speak with legal council about re-writing the employee manual.
Sign Documents for Approval:
A/P Invoices
A/P Checks
NH Mutual Aid Program
Town Hall rental March 13 – Winslow party
Other Matters:
Mail - Misc. mail review – Selectman Kullgren discussed putting the Fiduciary Liability insurance out to bid. Selectmen were unanimously supportive of this.
E-mails- Selectman Kullgren asked in the future, if the Administrative Assistant would provide the Selectboard with a brief description of what the various e-mails she forwards the Board are discussing before forwarding them to the Board.
Personnel Policies – Selectwoman Day provided the Board of Selectmen with a new version of the Town Personnel Policy; she obtained this from the Local Government Center. Going forward, the Board is going to work from this document.
DPW Supervisor Position & Advertising – Selectwoman Day provided the other Board members with an advertisement for the DPW Position. Discussion followed of what to advertise and when to advertise. The position will be in the Manchester Union Leader, the Keene Sentinel and the Monadnock Ledger/Transcript. Day will provide an electronic copy to the central office so it can be advertised. She will make the following changes: Candidate to have 7 years experience with proven accomplishments. The applications and/or résumé’s will be mailed to the home of Selectman Kullgren, where he will keep them until a time when they will be reviewed.
DPW Supervisor Search Committee – Administrative Assistant provided the Selectboard with three names of residents who would like to sit on this committee. Selectmen briefly discussed their thoughts of how the committee will be instructed to conduct themselves. The Board will ask for volunteers at Town Meeting. Selectmen would like to see a committee of approximately seven residents.
Purchase Orders – Selectman Kullgren discussed requiring purchase orders, when ordering from Blue Seal Feeds. This will keep perception clear. Selectmen briefly discussed this. Departments will be notified of this.
Roadside Round-up – Selectwoman Day asked on behalf of the Conservation Commission if they could reserve the Meeting House on April 23, 2011 for the Roadside Round-up. Administrative Assistant looked on line, the date is free, and the ConCom will reserve the Meeting House between the hours of noon – 7pm on April 23, 2011.
8:30 pm in accordance with RSA 91A:3 II (a) – personnel – Chairman Adams made the motion to enter into a non-public session. Seconded by Day & Kullgren. Voted 3-0
9:00 pm motion by Adams to enter out of non-public session. Seconded by Day & Kullgren. Voted 3-0.
Decision: To place two written warnings in Administrative Assistant, Deb Davidson’s personnel file.
Adjournment – With no further business the meeting adjourned at 9:00 pm. The next Selectmen’s Meeting is scheduled for March 3, 2011 at 6:00 pm
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