Town of Greenfield
Selectmen’s Meeting Minutes
Thursday – January 6, 2011 – 6:00 pm
Present: Chairman, Jarvis Adams, IV; Selectwoman, Karen Day;
Absent: Selectman, Aaron Kullgren
Minutes: Administrative Assistant, Debra Davidson
Appointments:
7:00 – SVP, CEO Crotched Mountain, Michael Redman; Architect & Planner, Sheldon Pennoyer; Treasurer, Katherine Heck were all present for this discussion regarding CDBG grant application for Crotched Mountain.
Mr. Redmond discussed they are again asking for support for the project of a 26 unit apartment complex (1-3 bedroom apartments). The complex would be built on the Crotched Mountain campus and would serve the community as well as the employees of Crotched Mountain. This is a $6,000,000.00 dollar project with $4 million dollars being hard money from Crotched Mountain. They are seeking the support of the community of $500,000.00 to be from a Community Development Block Grant (CDBG), the grant would be the town portion of support.
NH Housing & Finance Authority supports projects similar to this around the State. Crotched Mountain has been encouraged to again apply for funding for this project, there may also be outside investors interested in funding this project as well. Redmond explained the first step is to apply for the CDBG upon approval, this project can then move forward. Mr. Redmond is prepared to go before the ZBA for approval, just as they did in the past if necessary.
The project will be located on a secured separate lot on the campus; they are currently working with the Greenfield Planning Board. They are also working on planning for a “campus district” within the Town Zoning Ordinance, which will be voted on in March.
Chairman Adams asked if any significant plans have changed since the last round?
Mr. Pennoyer replied by stating these are smaller units, based on the criticisms of the original grant application. The project will be located where the old maintenance building was located.
Adams asked if this property would be taxable?
Redmond stated it is still on a tax-exempt property, they would consider this part of their organization, which is tax exempt. Redmond believes it would be included with the current PILOT program and assessed accordingly. The PILOT would be revisited as things progress.
Adams asked if CDBG, is awarded to Crotched Mountain, may hinder the Town of Greenfield’s ability for other grants.
Redmond asked if the Town was considering applying for a CDBG in 2011? He does not believe this would hinder Greenfield from receiving any grants.
Adams discussed the Fire Truck that grant funds may be applied for; this would need to be researched.
Katherine Heck discussed she has applied for grants and has been asked for other organizations that we have applied for grants through. Her grant asked for tax ID#, not grant ID#.
Redmond stated Crotched Mountain would be seeking grants through the Tax Credit program, CDBG, Crotched Mountain. Themselves and the CAP Subsidy Grant through NH Housing Authority. As indicated, they intend to draw funds from several sources if the project goes forward.
Adams discussed previous miscommunications, which makes it appear that the Town did not do due diligence, when in fact we have.
Administrative Assistant, Davidson asked that if this CDBG is awarded, could Crotched Mountain provide the Town with a checklist of what is required and when. Mr. Redmond indicated that would be fine.
In moving forward, the Town should hold a Public Hearing and get the Towns input. The positive aspect of this CDBG Grant was discussed as well as positive discussions that can be derived from a Public Hearing.
Redmond discussed how this project would be advantageous to the Town, residents, workforce and the campus, energy efficiency, construction for local companies and the forethought that has gone into this project. Discussed other facilities that have been built in the past. Redmond will ask Donna Lane to work with Administrative Assistant, Davidson and schedule a Public Hearing within the next couple weeks.
Motion: By Day to hold a Public Hearing within two weeks for the purpose of applying for a CDBG grant for the building of a 26 unit low-moderate housing project. Seconded by Adams. No further discussion. Voted 2-0 in the affirmative.
Selectmen’s Approval:
December 16, 2010 Selectmen’s Meeting Minutes were reviewed, minor changes were discussed. Day will contact Ms. LaPree to make appropriate changes.
December 27, 2010 Public Hearing Minutes were accepted as written.
Sign Documents for Approval:
A/P Invoices
A/P Checks
P/R Checks
Avitar contract – Davidson was instructed to contact Selectman Kullgren and discuss the contract. After discussion it will be decided to enter into either a multi-year or a single-year contract.
Other Matters:
Mail - Incoming mail was reviewed.
Letters - Selectmen reviewed a letter from Home Health Care and Community Service requesting restoration of $775.00/year for Home Health Care – This will be placed on hold until a later date.
Personnel Policy Updates – The Board and the Administrative Assistant discussed the policy and some confusion that transpired resulting from the Holidays. Highway Supervisor, Kevin McDonald & Police Chief, Brian Giammarino will be provided another copy of the policy to review and make changes they think appropriate. The Board, Giammarino, McDonald & Davidson will hold a work session and review the proposed changes at a later date and further determine what changes are necessary to the policy.
Budget – Selectmen discussed the legal budget for General Government, ZBA & the Planning Board.
Purchase order policy – As with the Personnel Policy, Administrative Assistant will provide all departments a copy of the purchase order policy, asking for their input. Selectmen will revisit this policy during the work session they hold at a later date.
Perambulation – Davidson reminded the Board the perambulation with Lyndeboro is scheduled for Saturday, January 8, 2010 9:00 am – Selectmen will all meet at the Greenfield Town Offices. Selectman Adams will attend. He will remind Selectman Kullgren. Day will not be in attendance. Adams will ask Duffy Fox and/or John Hopkins if one of them could go as a representative in Ms. Day’s place.
Francestown Land Trust – Day indicated she had been approached regarding the Francestown Land Trust purchasing Map R5 – Lot 14-1.
Adjournment - With no further business the Selectmen’s Meeting adjourned at 8:00 pm. The next scheduled Selectmen’s Meeting is Thursday, January 13, 2010 at 6:00 pm.
| 
