Town of Greenfield
Selectmen’s Meeting Minutes
Thursday – September 16, 2010 – 6:00 pm
Present: Chairman, Jarvis Adams, IV; Selectwoman, Karen Day; Selectman, Aaron Kullgren
Minutes: Administrative Assistant, Debra Davidson
Call to order: Chairman Adams called the meeting to order at 6:00
Appointments:
Administrative Assistant Update:
· Unanticipated Funds – Davidson updated the Board as to her findings from the LGC & Auditors regarding unanticipated funds. The auditors will let the funds McDonald received be utilized for highway improvements this time.
· Cash Receipts – Memo provided by the Administrative Assistant to BOS and DPW Supervisor was discussed. In the future, in accordance to RSA 41:1 funds equal to or in excess of $500.00 are to be turned over to the central office within 48 hours. Town Policy reads funds in excess of $50.00 are to be turned over within 48 hours.
· Mileage reimbursement vs. Stipends – Discussed IRS, LGC, Auditor & Dept. of Labor laws & recommendations regarding mileage. It was determined the Town will consider this a mileage reimbursement for the DPW Supervisor. He will submit a mileage log with requests for reimbursement.
· Raft – The raft needs to be unhooked and brought to shore. Discussion followed. Selectmen Kullgren & Adams will take care of this; McDonald has agreed to pick the raft up on Monday.
· Auditing Services – An RFP for auditing services has been mailed out to 7 CPA companies that do municipal audits. The bid will be awarded on October 21st.
· Groundskeeping Services – Before this is placed out for bid, it will be reviewed by the Selectboard.
· Insurances – Currently DPW Supervisor, Kevin McDonald does not receive any Long Term/Short Term or Life insurance. This was his choice. Davidson asked for this in writing to have on file for future reference.
6:00 – DPW Supervisor, Kevin McDonald
· Bucket Truck - McDonald reported the bucket truck he was interested in has sold. Selectmen reviewed the budget, discussed FEMA income/expenses. BOS encouraged McDonald to get a bucket truck if he again comes across one for a reasonable price.
· Unanticipated funds – McDonald stated he is looking for a generator to purchase; he would pay for it with the unanticipated funds he received from the scrap metal. Selectmen approved this request.
· Slip Road – McDonald stated he has three bids for the necessary engineering work related to Slip Road. The average price is approximately $10,000.00 for engineering work and to get the permits. Slip Road is not going to be repaired this year; the permits will be approved though. McDonald intends to use Road Recon money for the engineering of this project.
· East Road – McDonald stated this is his #1 priority at this time. East Road needs to be shimmed and topped as soon as possible.
· Mountain Road – McDonald discussed Mountain Road is falling apart. He wants to regrind the road and fix the road correctly. He will get the prices and get back to the board.
Selectmen’s Approval:
September 9, 2010 Selectmen’s Meeting Minutes were approved as written.
Sign Documents for Approval:
A/P Invoices
A/P Checks
P/R Checks
Letters
Other Matters:
· Painting Project – Chairman Adams made the motion to award the painting project, inclusive of both the Meeting House & the Town Office building to Rob Codman Painting & Wallcoverings for the total price of $31,000.00. Seconded by Day & Kullgren. Brief discussion followed regarding certifications & insurance. Mr. Codman is lead paint certified and does have the proper insurance. No further discussion. Voted 3-0 in the affirmative.
· Mail – The miscellaneous mail was reviewed
· Non-Public – The Administrative Assistant was asked to leave at 7:14. In accordance with RSA 91A:3 II (a) personnel, the Board was entering into a Non-Public Session. Selectwoman Day was going to finish the minutes for the meeting.
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