Town of Greenfield
Selectmen’s Meeting Minutes
Thursday – July 15, 2010 – 6:00 pm
Present: Chairman, Jarvis Adams, IV; Selectwoman, Karen Day; Selectman, Aaron Kullgren
Minutes: Debra Davidson, A.A.
Call to order: 6:00 Chairman Adams called the meeting to order.
Appointments:
6:00 – Weekly update from AA. –
o JLMC Meeting – 7/15/10 @ 11:00 am – Due to an emergency the JLMC Meeting was postponed until 7/22/2010 at 11:00 am.
o Staff meeting – 7/15/10 @ 1:00 pm – Due to an emergency the Staff Meeting was postponed until 7/22/2010 at 1:00 pm.
o Dodge Road “foot bridge” report – Davidson reported she spoke with LGC Attorney, Kim Hallquist with regards to the Trails Associations offer to install a foot bridge across the Dodge Road washed out culvert. It was discussed the discontinuance of a road takes a vote of the legislative body, not the Selectboard. When there is a natural disaster, such as what happened on Dodge Road, within 72 hours of the disaster, a written plan must be in place explaining a time line of what/when to expect work to be started and completed. If the intention is to close the road, a vote of Town Meeting must happen BEFORE the road can be closed. Selectmen have
a responsibility to all residents, not just those benefiting from the closure of the road, again a Town Meeting vote is the only way a road can be closed. This needs further discussion, if the intention is to keep the road closed a vote in March 2011 is needed. Attorney Hallquist suggested the Board of Selectmen read “A Hard Road to Travel”, this has a lot of good information in it regarding many aspects of roads.
o Request for Proposals– A RFP for Auditing Services; Painting; Groundskeeping and a new Heating System for the Town Office are all being put out to bid.
o Mountain Road – Selectmen reviewed an e-mail with concerns that the Town of Peterborough will not use Mountain Road to access that end of town. The concern also inquired if this has changed the contract between the Town of Peterborough and Greenfield. With the wide variety of families on Mountain Road this concern poses serious questions. Does this create a change of contract with the Town of Peterborough? Davidson stated at this point she has not contacted anyone from the Town of Peterborough, as this concern was only recently received via an e-mail. Chief White had indicated he would look into this further, he had heard something about this,
however there is nothing concrete that he was aware of at this time. Davidson was instructed to contact the Town of Peterborough to see what they have to say about this concern and report back at the next meeting.
o Slip Road Rentals –
o The resident in apartment #4 on Slip Road has given the central office his notice that he will be moving out by the middle of August. He has requested an inspection by the Selectboard before he leaves in hopes of receiving his entire security deposit.
o Residents in apartment #5 on Slip Road have requested a new stove. Their stove is functioning with only one burner; two if you jiggle one of the burners and the pan is placed on the burner in a certain position. Selectmen will look into this and replace the stove as soon as possible.
6:30 in accordance with RSA 91A: 3 (c) Reputation motion by Selectman Kullgren to enter into a non-public session to discuss matters, which if discussed publicly could adversely affect ones reputation, other than a member of the Board itself. Seconded by Day & Adams. Voted 3-0 in the affirmative.
6:45 Selectman Kullgren motioned to enter out of the non-public and to further seal the minutes. Seconded by Day & Adams. Voted 3-0 in the affirmative.
Decision: To meet as soon as possible with all of the Officers of the Greenfield Fire Department and discuss this matter.
6:50 – Republican Senate Candidate, David Danielson – Mr. Danielson introduced himself to the Board of Selectmen. He presented them with some information as to his campaign. Danielson would like to come back to discuss more subjects if possible. Selectmen would like to hear back from Mr. Danielson. Mr. Danielson will contact Administrative Assistant, Deb Davidson and set up an appointment.
7:00 – Jennifer Sennett – Petition – The petition presented by Ms. Sennett is requesting the Selectmen to rescind the policy prohibiting flotation devices at the beach while lifeguards are on duty. Ms. Sennett discussed why she is presenting this petition. She indicated the lifeguards are enforcing the no flotation devices, but not raking the beach, she stated the lifeguards are allowing trash, and also allowing music.
Adams explained the liability issues with allowing flotation devices, he further discussed not too many/if any beaches nearby allow flotation devices any longer.
Kullgren explained the presentation from the head lifeguard and how they came to their decision.
Resident, Josh Boisvert expressed his feelings stating there is a fine line between having to watch children and a parent being responsible. Mr. Boisvert agrees a lifeguard is supposed to be there to save someone if an incident happens.
Resident, Maryann Grant stated she is not sure how she feels about this matter. Mrs. Grant commented that when her children grew up they didn’t have floatation devices, they learned to swim. She is not sure if this decision comes from lifeguards or not, it is parents responsibility to watch their children. Grant expressed her witnessing of what took place on July 5th with so many children at the beach.
Gene Mitchell suggested the Town could pull the lifeguards but as soon as something happens, the Town will have lawsuits. Seems like the only choice is close the beach or let the lifeguards run the beach.
Day asked Ms. Sennett if she has ever had lifeguard training.
Ms. Sennett stated she has not.
Resident, Kim Kamieniecki asked if the raft is the problem, why don’t the Selectboard remove the raft?
Lengthy discussion continued Kamieniecki expressed some thoughts for improvements; moving the roped off area; cleaning up the area and adding some clean sand would make great improvements.
Resident, Greg Nadeau asked if the town has a larger liability with or without allowing floatation devices.
Adams stated that was a good question and will be asked of the Town liability carrier.
Adams thanked everyone for the dialogue and for presenting the petition.
Mrs. Sennett asked how long this process is going to take before it is resolved.
Adams stated they have several items to consider before making any changes.
Police Chief, Brian Giammarino discussed the enforcement of facility stickers. Chief Giammarino would like to begin giving parking tickets to those who do not have the appropriate stickers.
7:30 – Oak Park Playground Committee – Agneta Brown, Katherine Heck and Maryann Grant – Mrs. Heck presented a playground committee update.
Safety recommendations that have been completed are:
· Sand and Playground approved chips have been purchased and installed around each structure. Cost for this was $855.00
· Volunteers have ground stumps ($255.00 for stump grinder rental)
· Local welder has been contacted and repairs to slide have been discussed
· See Saw will be removed & replaced with a 6 seat see-saw. A resident has volunteered to remove the old see-saw – Selectmen approved the request by the Oak Park Playground Committee authorizing the resident to remove the old see–saw.
Playground Vision
· Short Term goals are to replace equipment that has been removed and raise funds to complete the project. There is approximately $2,000 available to replace and upgrade the see-saw and possibly repair the slide.
· Oak Park Playground Committee was challenged in May of 2010, the challenge was by the Selectboard, if the committee could raise $4,000.00, the Board stated they would match the $4,000.00 with Recreation Revolving Funds. The OPPC has nearly met the challenge, discussed equipment suggestions. The OPPC discussed should they work towards a huge mega system or get a few smaller items – it was a vote to purchase a few items as then residents will see things happening and support the cause. Allowing for additional equipment as funds are raised. Discussion of long term goals followed.
· Long Term Goals – additional playground equipment to be purchased. Budgetary/Fundraising ideas were discussed. Grants, phasing the project and a Website providing a “donate now” option.
Kullgren asked how do we know that this is what the residents would like.
Heck stated meetings have been posted, the public has been invited, the OPPC has asked residents. Further comment that at some point you must make a decision and move forward.
Motion by Kullgren to accept the offer to remove and replace the current See-Saw for $1400.00 more or less, and to further accept the donations from the GIVers and the Playground Committee of playground equipment as recommended. Seconded by Day & Adams. Voted: 3-0 in the affirmative. So moved.
Selectmen thanked Mrs. Heck for her presentation.
8:00 – Chief of Police, Brian Giammarino – Chief Giammarino discussed his concerns regarding the beach. Sunset Lake is becoming a concern for several reasons, he wants to be sure everyone is on the same page. This will allow him to inform his officers how to enforce policy at the beach.
Ticketing will be enforced for those without facility permits, parking violations will be enforced. Non-residents will be asked to leave, if they are not a guest of a resident or taxpayer.
Facility stickers could be provided when new registrations are done.
Selectwoman Day will call the Local Government Center to determine how to manipulate the parking when a non-resident is fishing. If parking on the State road is acceptable, there should not be parking on town beach property if someone is fishing.
Chief Giammarino indicated he has been monitoring both the Zephyr & Sunset Lake beaches a minimum of two times per day.
Ticketing will begin August 1st, 2010. Motion by Kullgren effective Midnight, July 31, 2010 ticketing will be enforced for those that do not have a residents pass for Sunset & Zephyr Lake beaches. Seconded by Day & Adams. Discussion followed non-residents can obtain a beach pass for $75.00 from the central office. This pass is good for only one season. Voted 3-0 in the affirmative.
Chief Giammarino will make flyers to be distributed on windshields until August 1, 2010. The notice will also be posted at the post office, at Delay’s and on the website in an effort to alert residents.
8:15 - Resident, Greg Nadeau was not on the agenda. He discussed his concerns about his culvert on Old Lyndeborough Mountain Road. Selectman Adams will contact DPW Supervisor, Kevin McDonald, then Adams will contact Mr. Nadeau. Mr. Nadeau would like a name or phone number of someone at the State level who would be helpful.
8:30 – In accordance with RSA 91A:3 (a) personnel motion by Kullgren to enter into a non-public session for the purpose of discussing a personnel matter. Seconded by Day & Adams. Voted 3-0 affirmatively.
8:45 motion by Kullgren to enter out of the non-public session. Seconded by Day & Adams. Voted 3-0 affirmatively.
Decision: To revise a personnel evaluation as discussed.
Approval of Minutes:
Selectmen approved the July 1, 2010 Selectmen’s Meeting Minutes as written.
Sign Documents for Approval:
Selectmen signed the following documents:
· A/P invoices
· CDBG Funds Transfer Request
· Letters: DOT crosswalk painting
· Appointments: Playground Committee – Maryanne Grant
Old Business:
Painting- The RFP for painting is in progress. New Department of Environmental Service Led Laws have made the project more challenging than it was originally thought to be in March.
CMRC lease renewal, security matters – Administrative Assistant to research current market price for square footage, will they be utilizing the upstairs of the building as well as the bottom section.
New business:
Selectmen reviewed the miscellaneous incoming mail
Selectmen discussed conflicts with the Meeting scheduled for July 29th. Unanimously agreed to reschedule the meeting for the week of July 26, for Tuesday, July 27, 2010.
Adjournment: With no further business, the Selectmen’ s Meeting adjourned at 9:30 pm. The next scheduled Selectmen’s Meeting will be held on Tuesday, July 27, 2010 at 6:00 pm.
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