Town of Greenfield
Selectmen’s Meeting Minutes
Thursday – July 1, 2010 – 6:00 pm
Present: Chairman, Jarvis Adams, IV; Selectwoman, Karen Day; Selectman, Aaron Kullgren
Minutes: Debra Davidson, A.A.
Call to order: Adams called the meeting to order at 6:00 pm
Appointments:
6:00 – Weekly update from AA. –
· Special Town Meeting - Davidson updated the Selectboard on proper procedures for a Special Town Meeting. Brief discussions followed. The next Planning Board meeting is Monday, July 12, 2010, the Planning Board will address this matter at that time and Selectmen’s Representative, Adams will report back to the Selectboard. The Board will then make a final decision as to whether or not to hold a special town meeting for zoning ordinance changes.
· Memo re: Personnel Policies; Staff meeting 7/15/10 @1:00. Davidson asked that a member of the Board be present to support the changes they have chosen to implement.
· DOT – The letter received in May from the DOT regarding the maintenance of crosswalks was discussed. The Selectboard will scribe a letter requesting approval for the locations that need to be repainted, understanding the Town will assume the maintenance of the crosswalks.
· LED lights were discussed. To bring the walkway at the Town Office up to a standard that is adequately lit, four more lights need to be ordered, the cost is $200.00 + Shipping; Davidson discussed Matt suggested also installing 4 x 4 posts with decorative top to install the lights on. The cost is approximately $80.00. Selectmen approved this request for an order. The lights and posts will be ordered tomorrow.
· Flag – The light for the flag was removed, Davidson asked if any of the Board members knew where it is and further asked if it could be replaced. Who is responsible for this? This also falls under the supervision of the DPW.
· St. Josephs Community Service – Meals on Wheels. Town Meeting approved $500.00 for this expenditure, the 2009 statistics indicated only three residents were helped and the County subsidizes two. The actual cost was $65.00, to the Town of Greenfield. Discussion of reducing the Meals on Wheels expenditure to $200.00 followed. Motion by Kullgren to cut the expenditure from $500.00 to $200.00. Seconded by Day & Adams. Voted: 3-0 to reduce the expenditure for the Meals on Wheels program to $200.00.
· Dodge Road – Davidson reported there has been a request for the installation of a footbridge on Dodge Road. The Trails Association would like to install the bridge and was asking what the proper protocol is to begin this project. Administrative Assistant will contact the Local Government Center and determine protocol, as well as if a public hearing would be required.
· Republican Candidate for State Senate, David Danielson is scheduled to meet with the Selectboard on July 15th
· Wastewater System –
o Mr. Davenport has submitted a written request to terminate service for lot V3-3; This would need to be addressed at a public hearing, it would increase those residence’s that are hooked into system annual billing by $28.75/year.
o Annual public hearing & review will be held on August 5 at 7:00 pm. Wastewater Operator Jim Cruthers will be invited to update the public as to the operations of the system.
o Davidson discussed the possibility of utilizing some of the surplus in the account to offset any increased rates for usage. Currently there is $137,339.00 in the account. Annual billings are $21,470.00. Kullgren suggested using the amount of Davenport bills to allow the current bills to remain flat. This will be addressed at the public hearing.
6:30 Chief of Police, Brian Giammarino – Chief Giammarino brought in Tom Terilli to discuss his becoming a part-time police officer. Mr. Terilli and Chief Giammarino were not on the agenda.
Chief Giammarino explained Mr. Terilli is from Nashua, he has wanted to be police officer for a long time. Chief Giammarino went on to say Terilli is motivated, smart and would like to work in Greenfield. Terilli’s background check was impeccable. Currently Mr. Terilli is not an officer, but would be willing to take the class at the academy at his own expense. The class is 200 hours; Mr. Terilli will incur the cost of the academy with the exception of the Town providing his transportation to/from Concord.
Selectman Kullgren asked to hear from Mr. Terilli who indicated he likes the department, the Town and would like to get to know the Town better.
Terilli indicated his career has been in customer service & in the automotive field. He currently is employed at Greater Lowell Buick and GMC. He has known Chief Giammarino for a year.
Chief Giammarino believes Terilli will be a good fit for the Town of Greenfield.
Corporal, Glenn Roberge commented that he did Terilli’s background, and Terilli has been riding with him one or two nights / week. Corporal Roberge also believes he will be a good fit, Corporal Roberge has spoken to many people about Terilli, all have held him to a high standard.
Officer, Lester Milton stated he hasn’t spent a lot of time with Terilli, but what time he has spent with him has been good. Officer Milton indicated Mr. Terilli is outgoing and very nice. Officer Milton indicated Chief Giammarino would provide good training, just as he has for himself.
Selectmen approved this appointment at the recommendation of Chief Giammarino.
7:00 In accordance with RSA 91A:3 (a) personnel matters, motion by Kullgren to enter into a non-public session. Seconded by Day. Voted in the affirmative.
8:33 motion by Kullgren to enter out of the non-public session. Seconded by Day & Adams. Voted in the affirmative.
Decision: 2010 goals for Chief Giammarino are: Better Time Management; Work Schedule Organization; quarterly budget review & report; CIP 5 year plan.
8:35 in accordance with RSA 91A:3 (c) Reputation – Selectman Kullgren motioned to enter into a non-public session. Seconded by Day. Voted in the affirmative.
8:45 motion by Kullgren to enter out of the non-public session and to further seal the minutes. Seconded by Day & Adams. Voted in the affirmative.
Decision: No decisions were made at this time.
Police Matters – Chief Giammarino reported the year to date police department statistics to the Selectboard.
Chief Giammarino also stated that the Dart helicopter landed in Town today for a child who fell from a skills rope.
Approval of Minutes:
Selectmen approved the June 17, 2010 Selectmen’s Meeting Minutes as written.
Sign Documents for Approval:
A/P checks
A/P invoices
Appointments: Hazard Mitigation Committee – Brian Giammarino; John Gryval, III; Peter Hopkins; Kevin McDonald; Loren White
Con Com – Still need appointments for Karen Day & Carol Irvin
Letters: Thank you; CU Map update
2010 Primex Member Agreement
Community Development Block Grant Warrant
Vacation Request – 7/12-7/16 – C Shaw
Timber Tax Warrant – R9-53; R9-27-4; S5-17
Intent to Cut Timber – R7-5
Abatements: V3-3 Sewer Tax; R9-72-2 now PILOT
NH, DRA - PA-28 letter
Old Business:
Painting- Tabled
CMRC lease renewal, security matters -Tabled
Steven’s Advanced Driving – October 5th, 6th &7th – Roberge & Giammarino will attend on October 6, 2010; still waiting to hear from the Fire Department as to who will attend.
New business:
Misc. mail review
JLMC Meeting – 7/15/10 @ 11:00 am
Staff meeting – 7/15/10 @ 1:00 pm
BBQ-Oak Park Committee requested permission to access the recycling center on Sunday, August 29th. This request was approved with Chairman, Jarvis Adams, IV monitoring.
Maintenance Projects Log – As of 6/22/10 was reviewed and approved. The log will be provided to DPW Supervisor, Kevin McDonald for delegating the projects. Matt Blanchard will also receive a copy, a copy will remain on file in the Selectmen’s Office.
Selectboard Meeting - The week of July 26th Selectmen’s Meeting will be held on Tuesday, July 27, 2010 at 6:00 pm.
Perambulation – The perambulation with the Town of Bennington will be scheduled for mid to late October.
Adjournment: With no further business, the meeting adjourned at 9:30 pm. The next scheduled Selectmen’s Meeting is July 15th at 6:00 pm.
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