Town of Greenfield
Selectmen’s Meeting Minutes
Thursday – June 3, 2010 – 6:00 pm
Present: Chairman, Jarvis Adams, IV; Selectwoman, Karen Day; Selectman, Aaron Kullgren
Minutes: Administrative Assistant, Debra Davidson
Call to order: 6:00 PM
Appointments:
6:00 – Peter Hopkins was present and reported a representative of the NHDES called and reported, Greenfield property owner, Alice Chow Cheng Teng had contacted the DES and indicated the Town of Greenfield would not let her live on her property. Hopkins briefly explained the history with Mrs. Teng and the Town of Greenfield, the property that she refers to and what would be required to live in the house on the property. DES is going to be contacting Mrs. Teng tell her to contact Hopkins.
6:00 – Weekly update
Administrative:
· Davidson reported she met with PRIMEX representatives, Toni Flewelling and Phil St. Cyr earlier this week, they discussed the Town of Greenfield Safety Committee being reestablished. State law requires that each municipality has an active safety committee. Davidson is working on resurrecting the committee by July 1.
· Also discussed was in an effort to receive a 2.5% discount, the Town of Greenfield must send 5 employees to the two day Stevens Advanced Driving Training program. The employees can be from Fire, EMT, Police and the DPW. The program is offered in October and fills up quickly. Davidson will arrange for town employees to participate in this program.
· Policy changes were discussed. Davidson will update the policies then meet with the departments to go over the changes. Changes will include items relating to lunches, drug testing, time worked logs and more.
· Joint Loss Management Committee will be re-established and remain active. First meeting to be scheduled before July 1, 2010.
· Davidson reported what she found other churches charge to rent their church, however the situation with the Greenfield Meetinghouse/Church is unique. Discussion followed.
Motion: Motion by Adams to charge $100.00 for the use of the church for marriages for a non-resident, and to further charge $50.00 for a resident, the person renting the facility will be responsible to clean the building before and after use. Seconded by Day & Kullgren. Not further discussion.
Voted 3-0 in the affirmative.
· Davidson asked the Board to discuss the request by Michael Sparling regarding the rental of Oak Park by non-profits and/or a town group fee. This matter was discussed at length. The Greenfield Congregational Covenant Church would like to hold their annual meeting at Oak Park. After a lengthy discussion a motion by Adams was made.
Motion: Motion by Adams to charge the same fee, as it would be for a resident, $75.00 for the park and $50.00 for the kitchen & bathrooms. Seconded by Day & Kullgren. No further discussion followed.
Voted: 3-0 in the affirmative.
Action: Adams will contact Michael Sparling and alert him of the Board decision. A written decision will follow.
Selectmen’s Advisory Committee (SAC) Report:
Kullgren updated the Selectboard on the recent SAC meeting reporting on Thursday May 27, 2010 discussion on the following took place:
· Special Resource Officer (SRO) – Chief Guinard gave a presentation on this several years ago. SAC & the School Board are discussing this matter in further detail. There would be a significant savings by having an SRO on site at ConVal. Those savings were discussed as was the positive aspects of having such a program, however this is still in the beginning stages.
· First read of articles of agreements was discussed as well.
6:30 – Head Lifeguard, Kaitlynn Sweeney –
· Swimming Lessons – Sweeney explained that by not charging for lessons created chaos, as there wasn’t a commitment to the lessons from some parents. Sweeney discussed what could be done to change this. In an effort to establish a commitment a $10.00 registration fee, with a maximum of $25.00 for a family, will be required, refunded upon satisfaction of completion. Pre-registration will be mandatory, no late registrations will be accepted. The last date of registration will be June28th.
· A poster for swim lessons will be posted at Zephyr Lake, as well as around town and notice will be put in the local paper.
· Floaties – Floaties will be banned this year while lifeguards are on duty. Selectmen support this and will back the lifeguards 100%. Loren White discussed his thoughts on this. Selectmen thanked him for his input.
· Beach Use – 2009 posed many problems for non-residents using the beach. Signage indicating the Beach is for Greenfield Taxpayers/Residents ONLY will be centrally located. Seasonal Beach Permits will be to be sold for $75.00/season. The temporary beach permits MUST be obtained by the central office. Police will strictly enforce this policy during the 2010 beach season. The NH correctional facility will be contacted to see what the cost of the signage and permits will be.
6:45- Emergency Management Plan, Peter Hopkins & John Gryval – Gryval and Hopkins presented the preliminary Emergency Management Plan to the Selectboard for approval. The document was presented as a work in progress, if changes are needed, the plan can be changed to be tailored specifically to Greenfield. This is the beginning stages of the process and allows us to qualify for various programs offered.
Kullgren noted that there are several signatures required and further asked when does this document become official.
Hopkins responded that when it is signed off by the State, Hopkins further commented, that when all the national incident management source NIMS courses are completed the state would officiate the document.
Motion: Motion by Day to accept the Emergency Management Plan as presented for the Town of Greenfield. Seconded by Adams. Discussion regarding how long to we have to wait to make changes followed. Gryval stated we could make changes in the next 30 days. No further discussion.
Voted: 3-0 in the affirmative to accept document as presented
With a couple minutes left Chief White wanted to inform the Board of a couple matters.
· Rescue Chief - Molly Anfuso has resigned as Rescue Chief, Kristine Hall has replaced her.
· Public Service - White discussed a Public Service pole needed to be installed near the Fire Station, this installation is in an effort to assure safety actions. White would like to have the tree removed on the corner of the abutting property, White is hopeful PSNH will initiate the tree removal and take care of this matter.
Day asked if the light at the fire station could be replaced. White stated that the light does need to shine on the flag.
Adams inquired as to the idea of having PSNH do an energy audit on the fire station. Brief discussion followed. White will look into this.
White requested use of Oak Park for the Annual Fireman’s Muster the weekend of August 1, 2010.
Action: White to contact PSNH and will discuss the tree removal, pole installation, energy audit and the outside lighting at the fire station
Davidson will e-mail Kelly Beatty for the purpose of discussing the proper illumination of flags efficiently. Davidson will provide White the e-mail address of her contact at PSNH.
7:00 – In accordance with RSA 91A:3 II (a) – personnel – Chairman Adams motioned to enter into a non-public session. Seconded by Day and Kullgren. Voted 3-0 in the affirmative.
7:45 Motion by Adams to enter out of the non-public session. Seconded by Kullgren and Day.
Decision: 2010 goals for Matt Blanchard to take a Management Course, Set goals for the Recycle Center, present monthly reports to the Selectboard, do a 5 year CIP for the Recycle Center.
Selectmen would like Mr. Blanchard to do a presentation in two weeks.
7:45 – Resident, Al Burtt – Mr. Burtt wanted to clarify that he is present as Al Burtt, the taxpayer. Mr. Burtt provided the March 23rd Monadnock Ledger/Transcript bringing attention to the newspaper article regarding a difficult call. He further discussed unpaid balances of ambulance bills, call volume and asked the Board to investigate if Crotched Mountain has a contract with the Town of Peterborough. His second question was if the Board would investigate through Peterborough Fire how many ambulance calls were for the Town of Greenfield and further how many of those calls went to Crotched Mountain.
Discussion followed.
Action: Administrative Assistant to put in writing and further investigate if the Town of Peterborough Ambulance has a contract with Crotched Mountain.
How many calls of call volume are dispatched to CMRC – how many calls total for Greenfield 2009
What exactly is the Town of Greenfield being charged for and are they reimbursed directly. If so, shouldn’t the reimbursement come to Greenfield?
7:55 – Adele Hale –
· Memorial Day – Adams thanked Mrs. Hale for her hard work on the parade and thought it was a great parade. Hale discussed all the items involved in a simple parade. She would like to have the Selectboard support the establishment of an actual Memorial Day Committee. She is looking for no more than six people who would take the responsibilities, break them up and really put together a nice parade. Mrs. Hale discussed the following suggestions: line up, parade route, a barbeque for marching veterans and others participating in the parade, a better PA system, someone to recognize the exemplary veterans and really work hard on a nice parade.
Selectmen support all of Mrs. Hale’s thoughts and ideas.
Davidson reported she did receive a call from resident concerned about proper handling of the flags.
· Letterboard – Mrs. Hale discussed the channeling and letters that need replacement on the signboard. Discussion followed. Selectmen approved this purchase.
· Whittemore Cemetery – Mrs. Hale discussed the cemetery is in shambles. This has been discussed with the Cemetery Trustees. They are planning on additional monument repairs and gate repairs. Hale will investigate if this is a possible Boyscout project? She will contact the boyscout leader to express this thought. Hale gave some history of the cemetery, stating that the Amos Whittemore grave is very readable, he may have been one of the founders of Greenfield, he was a Revolutionary War veteran.
Day suggested each year the Historical Society writing something before Memorial Day to be put into the Spirit.
Discussion followed regarding having the correctional facility workers working on this as one of their projects. Needed improvements to all the cemeteries were discussed. Davidson & Hale to together a list of projects (i.e. Whittemore Cemetery improvements, Gardens & the Signboard repairs)
· Speed limit signs – Hale asked for replacement of signage on Sip Road. Selectmen approve this suggestion and will get this started.
· Town Seal - Hale reported that reading minutes she realized there were recently some questions regarding the Town Seal, she wanted it noted that Elizabeth Robertson was the original designer of the town seal. Selectmen thanked Mrs. Hale for this information.
Action: McDonald to look at the signboard, get new speed limit signs for Slip Road
Davidson & Hale to get together and discuss Whittemore Cemetery improvements
8:10 – Follow-up from Adams regarding Mr. Parker – Adams discussed he received a call from a Gould Hill resident who informed Adams that Mr. Parker was at the home on Memorial Day. This resident was concerned about shooting. Adams was not able to get there that day. Hopkins met with Mrs. Parker, he informed her there is no occupancy permit. Mrs. Parker was instructed to inform her son he was to vacate the property, as it needs plumbing & electrical work completed. Hopkins did charge Mrs. Parker for a new building permit as it has been over 2 years since the original permit was applied for. Mrs. Parker indicated to Hopkins that blueberries were going to be planted in an effort to reclaim the property.
Gould Hill resident, Stephen Chicone asked about the special exception from the Zoning Board of Adjustments for zoning of towers. Adams discussed what the planning board decision on this matter was.
Gould Hill resident, Edward Anderson asked to discuss the Parker property some more. Particularly, the steel container that has been delivered, Anderson asked if there is a time limit. Adams stated not on the town side, but maybe in the covenant.
Chairman Adams discussed the zoning ordinance changes being effective only 120 days prior to Town Meeting vote. Unless there is a reason to have a special town meeting, which this particular reason is not a justified reason for a special town meeting, the current zoning ordinance upholds.
8:00 – In accordance with RSA 91A:3 II (a) – personnel – Chairman Adams motioned to enter into a non-public session. Seconded by Day and Kullgren. Voted 3-0 in the affirmative.
8:45 Motion by Adams to enter out of the non-public session. Seconded by Kullgren and Day. Voted 3-0
Decision: 2010 goals for Deb Davidson are to manage multiple projects/deadlines, improve minutes, provide Selectboard with draft minutes by Monday afternoon, bi-weekly work completion review, leadership course, 5-year CIP.
Approval of Minutes:
May 20, 2010 Selectmen’s Meeting Minutes were approved as written.
Sign Documents:
Selectmen signed the following documents:
A/P checks
A/P invoices
Old Business:
Painting- Selectmen briefly discussed the painting of the town buildings that was approved at Town Meeting. Kevin McDonald will research the process to begin the painting.
Water at Cemeteries – The water line at the cemeteries is being worked on. Currently there is no water available.
New business:
· Mail - Miscellaneous mail was reviewed
· Rent – Selectmen reviewed an e-mail from Allison Cook, 771 Forest Road, Apt. #3. Selectmen will begin the eviction process, they would like to meet with Ms. Cook on June 17th to discuss this matter further. A letter will be mailed to Ms. Cook inviting her to the meeting & explaining the intention of the Board.
· Lifeguard wages – Selectmen discussed lifeguard wages. It is determined that due to budgetary constraints there are limited hours for lifeguards. Wages will be set as follows: $8.50 for 3rd lifeguard; $9.00 for 2nd in command; $11.25 for head guard.
Adjournment: With no further business the meeting adjourned at 10:00 pm. The next Selectboard meeting is scheduled for Thursday, June 17, 2010 at 6:00 pm.
| 
