Town of Greenfield
Selectmen’s Meeting Minutes
Thursday – March 4, 2010 – 6:00 pm
Present: Chairwoman, Karen Day; Selectman, Jarvis Adams, IV; Selectman, Aaron Kullgren
Minutes: Debra Davidson
Call to order: Chairwoman Day called the meeting to order at 6:00 pm
Appointments:
6:00 – West Rindge Builders, Bill Harper – Mr. Harper was present to discuss the quote for the Library Roof with the Selectmen. Selectmen asked if the word proposal could be changed to quote. Mr. Harper had no problem with this.
Mr. Harper discussed the worse part of the roof is completed, there are two pallets of slate that was salvaged, probably one pallet will need to be purchased. Any left over will remain with the town to sell or use as future repairs etc. Mr. Harper mentioned there are a lot of slates that will need to be cut. Once the roof is complete it won’t need to be touched for another fifty years or so. Mr. Harper reminded the Board that when the next alarm testing is completed the building should be inspected to assure the company puts all insulation back properly. Everyone was in agreement of this comment.
Mr. Harper understands that if there are any unforeseen problems that arise he will be sure that the Selectboard will be notified before any work is started. Upon their signing this proposal that is the final proposal.
Kullgren reminded Mr. Harper that the building is the custody of the town and the financial aspect of the library is the Trustees.
Mr. Harper would like to begin as soon as possible. He and his crew would prefer some snow rather than 100 degree weather.
Selectmen thanked Mr. Harper for attending the meeting and discussing this matter.
6:30 – RSA 91A:3 II (c ) – Motion by Day to enter into a non-public session for the purpose of discussing matters which if discussed publicly could adversely affect ones reputation. Seconded by Adams and Kullgren. Voted 3-0 to enter into non-public
7:00 Motion by Day to enter out of the non-public session. Seconded by Adams & Kullgren. No discussion followed. Voted 3-0 to enter out of non-public.
Decision: Administrative Assistant was instructed to discuss this with Council. She will contact the Chief regarding the conversation and how to proceed.
7:05 – Fire Chief, Loren White – Chairwoman Day discussed her neighbor commenting on a rubbish removal service worker discussing some fire wells in town, Day didn’t know the answer and was reaching out to Loren for comment.
Chief White replied there are a few fire wells in town, but isn’t sure how adequate they would be. Day wondered if they could be restored.
Chairwoman Day asked Chief White if the fire department could begin recycling.
Discussion followed regarding recycling.
White stated he would work on recycling in 2010.
7:15 - Diane & Lenny Weeks – Mr. & Mrs. Weeks explained they had a problem with their bank, which did not honor a check they had written. The bank admitted it was a bank error and corrected all charges on their side of this error. The Weeks stated they gave the tax collector a bank check, and then they discovered they were charged fees. They are asking the Selectmen to forgive the town fees, as this was not their error, but a bank error. They indicated in January they asked the tax collector to take care of this, she indicated she would meet with the board, this did not happen.
Discussion followed. The tax collector was present and stated she handled it as she does any late payments. She does not contact banks for residents.
Decision: Selectmen abated $65.30 for property tax; this is a result of bank error.
Fire truck discussions followed.
Approval of minutes:
Selectmen approved the minutes of February 25, 2010 Selectmen’s Meeting as written.
Sign Documents:
Selectmen signed the following documents:
· A/P invoices
· P/R Checks
· Insurance Co-pay adjustments & Insurance Co-Pay Amounts
· Intent – To – Cut - (V4-Lot 8) Bingham – Road Bond to be posted for Slip Road.
· Oak Park Rental Contract – Mtn. Bike Race – 8/21/10
Old Business:
· Day Timber Tax – Day discussed this has been resolved and she will be paying the timber tax.
· Capital Reserve Funds – As a result of the Selectboard considering using Capital Reserve Funds for the repairs of the radiator on one of the highway trucks. The Administrative Assistant, Davidson explained the DRA would not accept the spending of Highway Equipment CRF for the repairs to the highway truck. The CRF is set up specifically for “purchasing Highway equipment” and cannot be used for highway vehicle repairs.
Selectmen were glad this was looked into, and will authorize payment out of the Highway vehicle maintenance line item.
New business:
· Mail - Selectmen reviewed the miscellaneous mail
· Tax Anticipation Note - Selectwoman Day motioned to Vote to authorize the Treasurer to apply for a 2010 Tax Anticipation Note if necessary. Seconded by Selectmen Kullgren & Adams. No discussion followed. Voted in the affirmative 3-0. Motion passed.
· Emergency Debris Management Representative - Selectmen discussed the need to appoint an Emergency Debris Management Representative –Selectmen recommend DPW Foreman, Jeff Tarr. Administrative Assistant will discuss this with Jeff Tarr and Kevin McDonald on Friday, March 5, 2010.
· Anonymous Letter - Selectmen read and discussed a letter they received that was not signed by the sender. The letter had several questions about police wages; log reports, grants and more. Selectmen cannot respond to this letter as it is unknown who sent the letter. Selectmen instructed the Administrative Assistant copy the letter to the Police Chief.
· Greenfield Basketball - Administrative Assistant mentioned to the Board the Greenfield PTO and several volunteers have started a basketball program. The program is a 4-week long program and is free. To date, 53 children have signed up for the program. Steve Carey, Jess at Delay’s and Patty Gibbons have all volunteered to be coaches.
· Skid Steer - Discussion followed regarding the funds previously raised to purchase a skid steer and the possibility of purchasing a used skid steer Selectman Adams has located. More information will be provided; no decision was made at this time.
Adjournment: With no further business the meeting adjourned at 8:30 pm. The next Selectmen’s Meeting will be Thursday, March 18, 2010 at 6:00 pm.
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