Town of Greenfield
Selectmen’s Meeting Minutes
Thursday – December 3, 2009 – 6:00 pm
Present: Chairwoman, Karen Day; Selectman, Jarvis Adams, IV; Selectman, Aaron Kullgren,
Minutes: Debra Davidson
Call to order: Day called the meeting to order at 6:00 pm
Appointments:
6:15 – Resident, Dave Plourde –
· Plowing – Mr. Plourde inquired if the Highway Crew could make a minor change to the plowing pattern on Dunklee Hill Road near his driveway. Mr. Plourde presented a drawing of how he would like the plowing pattern changed. The snow has not been a problem in the past, as the previous owner of his property didn’t use the barn. Mr. Plourde uses the barn and he would like to see the snow bank plowed down past the barn, perhaps to the beginning of the Class VI road.
This will be reiterated to DPW Supervisor, Mr. McDonald who will be in touch with Mr. Plourde.
6:30 – Resident, Steve Robertson, Mr. Richard Cook from NH Fish & Game –
· Wildlife preservation easement - Selectman Kullgren read a letter from Fish and Game proposing an easement on Mr. Robertson’s, 81 acres for preservation of wildlife. Mr. Robertson explained he had an easement that he had been working on and it fell through. Fish & Game has now approached him with this program and they are moving forward, bringing Mr. Robertson into this meeting. He is behind on taxes and is asking for some patience from the town until he can get this easement moving forward. Once the easement is approved (if), and then the taxes will be paid up.
Discussion followed as to procedural and time requirements. Forbearance agreement was discussed, No decision was made regarding this matter.
ConCom Chair. Carol Irvin discussed the option of Monadnock Conservancy.
Motion - Kullgren motioned not to tax deed Mr. Robertson’s properties identified as R1- Lots 1 & R1- Lot 1 GRVL1 for the period of one year from today. This allows Mr. Robertson an opportunity to place his property into the Wildlife Easement. Kullgren further motioned that the Board of Selectmen will send a letter to the Tax Collector regarding this matter. Seconded by Adams & Day. No further discussion. Voted 3-0 in the affirmative.
7:00 – Rec. Coordinator – Stephanie Goen-Lamothe –
· Skating Rink – Mrs. Lamothe discussed she has had a difficult time arranging volunteers to help build the rink. She indicated whereas there haven’t been volunteers, this will be put on hold for this year. The funds may be used for playground improvements. Possibly a long term project for the park could be a skating rink.
· Workshops – She is working on camps and workshops that can be offered during vacations and breaks for school age children. She has been advertising at Keene State in an effort of finding instructors. She has found a tennis instructor for the summer. She is working with ideas from Francestown Recreation Department. She would like to write a policy regarding charges for programs, further considering a 10% fee for programs that have a charge associated with them. Selectmen support this, Stephanie will write the policy for the board to sign.
· Tree Lighting – Lamothe discussed frustrations with the information she has received regarding the Tree Lighting.
o Was informed it could not be at the Library due to cost of electricity
o When to hold the tree lighting
Selectmen discussed the Trustee’s are the ones who would say if the electricity could be used from the Library, not the librarians. The tree lighting has always been at the Library, has been in honor of Lee LeBlanc’s father. Selectmen recommend either put a tree on the Common or continue to hold it at the Library.
7:10 – RSA 91AL3 II (d) – Legal Motion by Day to enter into a non-public session. Seconded by Adams & Kullgren. Voted: 3-0
7:20 – Out of non-public – Motion by Day to enter out of the non-public session and to further seal the minutes. Seconded by Adams & Kullgren. No discussion. Voted: 3-0
Decision: No decisions made
7:30 - RSA 91A:3 II c – Reputation – Motion by Day to enter into a non-public session. Seconded by Adams & Kullgren. Voted: 3-0
9:30 – Motion by Day to enter out of the non-public session and to further seal the minutes. Seconded by Adams & Kullgren. No discussion. Voted: 3-0
Decision: To contact legal counsel and move forward however appropriately advised.
Approval of minutes:
Selectmen approved the minutes of November 19, 2009 & November 25, 2009
Amended minutes of 10/22 to reflect “2010 Recycle Center Budget is $10,000.00 less than in the previous year, and is reflective of what actual costs will be.”
Amended 11/5/09 Minutes – non-public decision – to reflect, “DPW Supervisor, Kevin McDonald will receive $225/week for the use of his personal vehicle…”
Sign Documents:
Selectmen approved the A/P invoices
Selectmen approved the A/P checks
Selectmen approved the Town Hall Rental Contract
Selectmen approved the Security Deposit Agreement & Voucher
Selectmen approved the Assessing contract with Avitar Associates of N.E., LLC for one year
Selectmen approved the Transfer of funds –
· Hussey security deposit to be used as last month’s rent
· Firefighters fund
Selectmen approved the Expenditure Town Office Building Energy Efficiency CRF to Trustees
Selectmen approved the Forbearance Agreement – Herrick
Old Business:
Cartographics – Selectmen are not going to make a decision on this at this time
New business:
Selectmen reviewed the miscellaneous mail
Meeting House
· Propane – Deb reported someone who rented the Meeting House recently left the propane stove on. This emptied the propane tank, causing the invoice for the fill to be more than the usual monthly expense. Selectmen would like the organization that rented the Meeting House to pay the difference; this will be taken out of the security deposit.
· Stove - Selectmen would like prices for a new stove at the Meeting House. One that is more energy efficient. Kevin McDonald will provide prices for both electric & propane stoves.
· Local Clogger’s – The local clogger’s asked if they could use the basement of the Meeting House on Tuesday evenings between 7-9pm to practice. Brief discussion followed, they will not be using any heat, and they have done this in the past. Selectmen approved this request.
Adjournment: With no further business, the meeting adjourned at 9:50 p.m. The next scheduled Selectmen’s Meeting will be Thursday, December 10, 2009 at 6:00 pm in the Town Office meeting room.
| 
