Town of Greenfield
Selectmen’s Meeting Minutes
Thursday – October 22, 2009 – 6:00 pm
Present: Chairwoman, Karen Day; Selectman, Jarvis Adams, IV; Selectman, Aaron Kullgren,
Minutes: Administrative Assistant, Debra Davidson
Call to order: Chairwoman Day called the meeting to order at 6:00 pm.
Appointments:
Budgets:
6:15 – Recreation Coordinator, Stephanie Lamothe
The following topics were discussed:
· The proposed 2010 budget is down a bit
· Charging for the use of beach by out of town residents
· Propane for Oak Park – if the building is to be used this winter the propane will need to be budgeted.
· E-mail from Carrie Klonel showing support for a skating rink was reviewed
· Program Fees – At this time there has been no revenue from the mothers group. Once it is better established there is a $15.00 fee for fall/winter. After moms are sure they will be participating they will be paying. Chairwoman Day suggested if they pay up front they might be more inclined to continue participating.
6:30 – Highway Budget – Joe Ellis
· Gravel processing reduced by 5% - will be $23,937
· Full – Time wages $108,987
· Road Reconstruction will be reduced to $54,000
· Sealing & Tarring will be reduced to $4,000
· Welding supplies will be increased to $1,200
Truck - Mr. Ellis discussed he would like to have a truck purchased for his use. He using the ½- ton for the day-to-day errands and it is not economical. Ellis stated he has found a diesel truck for $11,900.00. Selectmen will keep this under advisement.
Drainage - Administrative Assistant brought to the Boards attention an invoice from Francestown Sand & Gravel for approximately $7,000.00 for drainage for the Delay parking lot. It was earlier discussed, that the Town would provide the pipe, but not pay for a huge drainage bill. This needs to be researched, and Mr. Davenport needs to come to the next meeting to discuss this matter further. Mr. Davenport will be asked to attend the next meeting at 6:00 pm.
FEMA Funds - Research should be done to see if left over FEMA funds can be used for drainage. Administrative Assistant was instructed to verify with DRA, LGC & FEMA if the Town can place the remaining funds into the general fund or can they be used in various budget items in the highway budget.
Gravel - Sand at Steve Robertson equates to approximately $3,000.00 dollars worth of gravel at $3.00/yard. Mr. Ellis stated it can be used for washouts or used at Oak Park. It would be more efficient than using crushed gravel at $9.00/yard. Selectmen unanimously approved this request.
Road Bond – Ellis discussed he would like to see policy implemented requiring loggers to post road bonds on the roads they are logging on. Jarvis will bring this up to the planning board. Ellis stated that Francestown does this. New Boston Road is damaged due to logging trucks turning onto Route 31, requiring road bonds would assist in the repairs. Administrative Assistant was asked to see what Francestown does regarding this.
Encumbered Funds – Kullgren asked Administrative Assistant to research what has been encumbered and report the figures for next week.
7:00 – Recycling, Matt Blanchard –
· Reduced wages to reflect only 32 hours at the Recycle Center & 5 hours for General Gov’t Bldgs.
· The proposed 2010 budget is approximately $10,000. After two full years of research and working for the Town, Mr. Blanchard is confident this budget is what is needed.
· Explained how water was in the used oil tank – precautions to avoid this in the past were not in place. Oil will continue to be screened. This problem happened years ago, not under the watch of Mr. Blanchard.
Fees – Mr. Blanchard discussed charging an extra $3.00 when cars are registered, the funds would be used towards the fees for removal of tires. Blanchard will look into this with Peterborough and see about placing a warrant article on the warrant for 2010 Town Meeting.
Recyclables – Chairwoman Day suggested researching brokers other than just NRRA to haul away the recyclables. Discussion followed.
7:50 – Loren White – Mr. White was not on the agenda but stopped to briefly
Budgetary items - 2010 budget, the Forest Fire Savings Fund and the Forest Fire reimbursement request for funds were all discussed.
Reserve funds - Establishing a reserve fund for each department and utilizing unused operating budget funds as the funding. Administrative Assistant will check with the DRA to see what works best and if this can even be established.
Resignation – White presented the Board with a letter of resignation from Chief Plourde. Selectmen regretfully accepted the resignation.
8:00 – In accordance with RSA 91A:3 II (a) Personnel Day motioned to enter into a non-public session. Seconded by Adams and Kullgren.
8:30 – Motion by Day to enter out of the non-public session. Seconded by Adams and Kullgren.
Decision: To offer the DPW Supervisor position to Kevin McDonald. Mr. McDonald will be offered $30,000 plus a $10,000 vehicle reimbursement. He will begin the Road Scholar program next week. After Selectmen contacted Mr. McDonald via phone he happily accepted the offer. Mr. McDonald will meet with Administrative Assistant tomorrow to fill out all the appropriate paperwork.
Approval of minutes:
Selectmen approved the October 15, 2009 minutes as written
Sign Documents:
Selectmen signed A/P invoices & A/P checks
Selectmen signed a variety of correspondence
Old Business:
Town Office Safety – tabled
Legal Bids – were reviewed, appointments with Upton & Hatfield & John Ratigan will be scheduled for the next meeting.
New business:
· Mail - Miscellaneous mail was reviewed
· Windows – Administrative Assistant reported that the new windows do not have adequate insulation. JA Jubb has offered to blow in insulation at no additional cost.
· Benefits – Administrative Assistant reminded the Board in order for employees to receive retirement benefits; they must work a 37-hour work week.
· Weatherization Grants – Administrative Assistant reported she has contacted Public Service of NH and the Office of Energy Planning. The Town may qualify for weatherization grants for the property at 19 Sawmill Road, allowing for the installation of a furnace.
· Wage Adjustment – Selectmen unanimously agreed to allow Joe Ellis to remain the Road Foreman; his wage will remain at $18.00/hr.
· Warrant Articles - Disabled Exemptions, Cartographic and Town Buildings Exterior Paint. Administrative Assistant to contact the resident who wanted the Disabled Exemption and suggest she prepares a petition for the warrant.
· Workers Compensation Payroll Audit - Administrative Assistant discussed the WC Payroll Audit, Selectmen need to estimate the 2010 payroll figures.
Adjournment: With no further business, the meeting adjourned at 9:30 pm. The next scheduled Selectmen’s Meeting will be Thursday, October 29, 2009.
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