Town of Greenfield
Selectmen’s Meeting Minutes
Thursday – September 24, 2009 – 6:00 pm
Present: Chairwoman, Karen Day; Selectman, Jarvis Adams, IV; Selectman, Aaron Kullgren,
Minutes: Administrative Assistant, Debra Davidson
Call to order: Chairwoman Day called the meeting to order at 6:00 pm
Appointments:
6:00 - Ellen Kambol - Windy Hill Associates – Ms. Kambol met with the Board and discussed her thoughts of what resources are available, assessments and other information regarding the Slip Road/Forest Road properties recently acquired.
Grant possibilities were discussed.
No decisions were made.
The Board thanked Ms. Kambol for attending the meeting.
6:15 – In accordance with RSA 91A:II 3 (c ) reputation - motion by Chairwoman Day to enter into a non-public session to discuss a matter, which if discussed publicly may adversely affect ones reputation. Seconded by Kullgren & Adams. Voted: 3-0 in the affirmative
6:45 – Motion by Day to enter out of non-public session. Seconded by Kullgren & Adams. Voted: 3-0 in the affirmative.
No discussion followed
Decision: To have the Administrative Assistant speak to town counsel or one of the attorney’s at NHLGC and report back to the Board of her findings regarding mortgages.
6:30 – Cartographic – President Don Butson & Tim Fountain – Mr. Fountain & Mr. Butson presented the Board with an outline of their mapping services.
Mr. Butson reiterated how Cartographic became involved with Greenfield. He explained Cartographic took over the Town map maintenance a couple years ago. The old maps were inaccurate, it was understood the Board didn’t want to pressure the town to redo tax maps. This presentation will explore what the town options are for recreating maps. Mr. Butson presented a client map for Selectmen to review.
Mr. Fountain explained the problem with Greenfield’s current maps is how they were originally completed which was a fly over photo shoot. Mr. Butson showed examples of errors on our tax maps.
Explained talk to landowners, hearing process allowing landowners an opportunity to dispute their property bounds if errors occur.
Presented visual maps to the board for review. Showed the inaccuracy of the current maps with this visual.
Peter Hopkins was present; he expressed his thoughts on this mapping company. Hopkins explained he is also the Code Officer for the Town of Antrim; Cartographic is their mapping company and the program works very nicely for everyone using the maps.
Base maps could be as much as $30,000.00; the Department of Transportation is performing a photographic mapping of communities, offering it free to municipalities. This could be utilized and save the Town a significant expense.
Mr. Fountain presented a power point presentation of how the Cartographic program works.
Question was asked by Kullgren how long to complete this project for the first stage of the funding.
Butson explained the DOT data would not be available until fall of 2010; Butson stated they could do all the data collection, then upon acceptance of the DOT information they could have the project done by early 2011.
A proposal with costs and a time line will be presented to the Board for the 2010 budget season.
7:30 – Tax Collector, Kathy Valliere – Chairwoman Day discussed deeding of properties.
Kullgren recommended Valliere & Davidson work collaboratively, review the delinquent tax list and make a recommendation to the Board how to proceed.
Valliere recommended Davidson contact the DRA and have it explained how to go through the procedure for the notice of right to repurchase.
Letter to Bob Geisel regarding his request to re-deed the property and have the town hold a mortgage.
7:45 - Peter Hopkins – Hopkins discussed writing a policy for the tax deeding process; this would make it clear to everyone what the procedure is. The Selectboard supports this recommendation.
Hopkins discussed a building permit application submitted by Kent Vincent of Zephyr Lake Road. Hopkins discussed the proposed garage has only 33’ of road frontage. Even though the lot is inferior, the setback requirement is still not met. The property is a one-acre lot; therefore to be in compliance with Greenfield zoning ordinance, the Vincent property is required to have a 50’ setback. Hopkins intends to deny the building permit; Mr. Vincent will be required to go before the ZBA.
8:00 - John Gryvall stopped in, he thanked the Board for attending the School Board meeting last night; he went on and extended his appreciation to Peter Hopkins, Katherine Heck and several residents for showing support for Ms. Cromwell and the School Board. Gryval stated Greenfield was the most represented town in the ConVal Disctrict.
Approval of minutes:
Selectmen approved the minutes of September 17, 2009 as written
Sign Documents:
Selectmen signed A/P invoices
Old Business:
Tree bids - motion by Kullgren to award the tree bids to Robblee Tree Service. Seconded by Day & Adams. Voted in the affirmative. No discussions.
Decision: Davidson to contact Robblee and all other companies who bid the job.
Budgets – This is tabled until next week.
New business:
Mail - Selectmen reviewed the miscellaneous mail.
Town Energy Committee – Selectmen regretfully accepted the resignation of Diane Boilard as the TEC Chairperson. In an effort to keep the committee moving forward, Roger Lessard has offered to sit on the Committee as the Chair. Selectmen approved this offer and welcome Mr. Lessard to the position.
Meeting House Keys – Reverend Osgood requested permission to keep the keys to the Sanctuary, the Church still has property in the Sanctuary and he would like to be able to have access to it occasionally. Selectmen approved this request, Davidson to contact Reverend Osgood and let him know of their approval.
Library agreement – Selectmen will meet Tuesday, September 29, 2009 at 6:00 pm at the Library. The Trustees, Mr. Harper, Peter Hopkins & the Board will all be present. The agreement will most likely be signed at that time.
Computers – Davidson discussed the Public Access Terminal does not have enough memory to install the newest Avitar Upgrade, she presented the Board with a proposal from Choice Computers for a new computer. This would provide the Administrative Assistant with a new computer, and her current computer would be moved into the area for the public terminal. Selectwoman Day will get a price for new computer from an IT person she knows.
Zoning Board of Adjustment – Chairwoman Day discussed that ZBA Chair. John Gryval asked about hiring a secretary to take minutes. Day suggested Kathy Carpenter. This is a ZBA decision.
Conservation Commission – On behalf of the ConCom, Chairwoman Day asked Jarvis Adams for permission for to monitor the Adams easement. Jarvis granted permission.
Personnel Policy – Selectmen want to review the personnel policy within the next week or so.
Memo –Selectmen reviewed a memo from Catherine Shaw.
Plowshare – Kullgren asked what the status of Plowshare Farm property taxes are. Davidson stated that they did not return their revised A-9 in time to send the town assessing documents to the Department of Revenue Administration by September 1. As a result, a letter was sent to Plowshare notifying them of their right to file an abatement after the final tax billing.
Dark sky lighting – Kullgren discussed the town street lighting – Selectmen instructed the Administrative Assistant to contact Kelly Beatty to do a dark sky lighting presentation in the future.
Playground – Selectmen requested the highway crew to remove the jungle gym and trees at the playground area of Oak Park. Chairwoman Day suggested she would get Town Forester, Karla Allen to meet with Road Foreman, Joe Ellis to determine which trees are to be removed.
Trees – Day discussed concerns about the dead trees on the common, again Day will arrange for Ms. Allen to look at them and make a recommendation. The GIVers would most likely take the trees.
Town Energy Committee – The TEC would like to organize a work bee to be held at the town office for window repairs and other weatherization projects. The TEC will be offering pizza as an incentive. Selectmen approve this, particulars will be forwarded to the central office and advertised.
Tax deeded properties - Selectmen instructed the Administrative Assistant to contact James St. Jean and begin the auction process.
Adjournment: With no further business the Selectmen adjourned their meeting at 10:05 pm. The next scheduled meeting is Thursday, October 1, 2009 at 6:00 pm
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