Town of Greenfield
Selectmen’s Meeting Minutes
Tuesday – November 11, 2008 – 6:00 pm
Work Session only
Present: Chairman, Aaron Kullgren; Selectman, Jarvis Adams, IV; Selectwoman, Karen Day
Minutes: Administrative Assistant, Deb Davidson
Call to order: Chairman Kullgren called the meeting to order at 6:00 pm.
Appointments:
No appointments were scheduled for this meeting
Approval of minutes:
Minutes of 11/05/08 Selectmen’s Meeting as written.
Sign Documents:
Selectmen signed misc. correspondences
Old Business:
Personnel policies – no update at this time
Holiday event – Selectmen briefly discussed holding a holiday gathering for all town staff members and their families.
New Business:
Reviewed the miscellaneous mail.
Budgets:
The Board reviewed budgets & discussed changes to the budgets
· Retirement, cannot be finalized until wage figures are finalized- retirement rates will increase a small amount in July
· Insurances were reviewed – health insurance rates will be increasing in July 10.5%, dental rates will increase in July 3.7%, STD, LTD & Life insurance rates will remain the same
· General Government Buildings – Repair & Maintenance wages were discussed, when doing this job Danni Lowell will be paid $11.50/hr – with a maximum of 8.5 hours/week if needed. Matt should let Deb know how many hours he can give to G.G.Bldgs.
· Building Inspector – Selectmen discussed wages are not to be increased to $6,500, the budget should remain flat. Deb was instructed to discuss this with Peter.
· Election/Reg./ & Vital Statistics – Selectmen discussed Fran should be putting in for mileage, none was used in 2008; Selectmen would like Dee to meet with them to discuss her proposed budget.
· Insurances – Discussion followed regarding budgeting for family plans, setting the difference into another line item, with the actual figures in the budgets.
· Fire – Deb to see if Chief Plourde budgeted for the workers comp. Insurance he had previously discussed or is this going to be paid via the auxiliary account.
· Reducing costs for the Spirit was discussed – if the Spirit is not mailed it would save a significant amount of postage, also only printing 4 times a year. No decision was made.
· Discontinue the cell-phone for parks & recreation, providing contract will allow for such disconnect. This will reduce the budget approximately $1300.00.
· Wages for the part-time recreation director were reduced $5,000.00.
Myron Steere was present and spoke to the CIP, what is urgent vs. what is desired. The BudCom would like to meet with the Board and discuss this at an upcoming meeting. The BudCom will be scheduled for the 25th at 8:00 pm.
Deb discussed John Gryval would like to meet with the BOS & the Chairman of the Planning Board in the near future to go over some litigation.
Selectmen asked Deb to contact other towns to see what they are doing regarding raises & benefits in 2009.
Selectmen would like the central office to open all the mail in the future.
Briefly discussed moving the Treasurer to her own space. No decisions were made.
Deb provided the Board with a tax book that Catherine had recently created, the Board discussed putting this on the website.
9:30 - In accordance with RSA 91A:3 II (a) - Motion by Kullgren to enter into non-public for the purpose of discussing personnel matters. Seconded by Jarvis & Karen. Voted: 3-0
10:00 – Motion by Kullgren to enter out of the non-public session. Seconded by Day & Adams.
Voted: 3-0
Decision: No decisions were made
Adjournment - at 10:15 pm Motion by Kullgren to adjourn the meeting. Seconded by Day & Adams. The next scheduled meeting will be Tuesday, November 25th 2008 at 6:00 pm
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