Town of Greenfield
Selectmen’s Meeting Minutes
Tuesday – July 29, 2008 – 6:00 pm
Present: Chairman, Aaron Kullgren; Selectwoman, Karen Day; Selectman, Jarvis Adams, IV
Deb Davidson taking minutes
Call to order: Chairman Kullgren called the meeting to order at 6:00 pm
Appointments:
· 6:00 – Recycle Center, Matt Blanchard, Danni Lowell –
o GRC fundraiser – Matt & Danni met with the Board to discuss the upcoming GRC benefit. The benefit is scheduled on Sunday, August 10th at Oak Park in Greenfield – The fundraiser will start at 8:00 am with free spots for flea market items, sellers to provide their own tables. 12 – 6 with several bands volunteering. This has no fee’s associated, is a donation only, donations will be turned over to the BOS to accept for the purchase of a skid steer. A dunk tank for public officials to get dunked. This benefit has the potential have no impact on the tax rate for this purchase.
o BOS challenge - Discussed the challenge made by the board at town meeting regarding bringing our anemic recycling efforts from 18% up to 50% by March 2009. With recycling currently at 36%, the town is very close to the challenge. Jarvis & Aaron will shave their heads, with Karen dying her hair green.
o GRC Update - Changes at the Recycle Center have been made with the town now accepting #1-7 plastics, no longer bale paper, recycle clean office paper and more. No longer bale plastics either, everything is co-mingled. Empire bales the plastics, and then send it out to Pennsylvania to be broken down further. Anything that has food in it can be recycled that is plastic. Revenues have increased significantly within the last 4 months. In terms of 36% we have recycled approximately 90 tons since January. We will be recycling approximately 220 tons of recycled material when the 50% mark is met. If the town gets to 75% recycled material,
Kullgren indicated he will wear a dress to town meeting.
· 6:36 – Officer, Glenn Roberge – Roberge discussed Police matters and the affect on the town’s pilot program with the various non-profits in town. There is meeting scheduled with CMRC on August 26th at 6:30 – Kullgren explained that in an effort to obtain a better understanding of the PD they would like to know the number of calls, if there is a need for increased personnel, where is the department is spending the bulk of their time in regards to the demands on the department. Kullgren continued with the board would like a brief idea of where was the PD 5 years ago, currently where are they and where do they see themselves in 5
years.
Roberge explained the number of hours they all put in, call time and what is expected of the part-time police. Calls for service is printed in the town report, where the calls actually went would need to be pulled from dispatch. Types of calls, as of late there seem to be a lot of rescue calls - several calls for walk-a-ways from the mountain, the State Park seems to be relatively quiet, no underage drinking arrests to date. Roberge explained there are a lot of motor vehicle calls. As far as the needs of department equipment, Roberge believes they are in pretty good shape. More updated computers are a departmental need. They have currently been hardwired, as the
PD must be able to print reports. Hardwire is the best way to go to assure ability to print the reports needed when an arrest takes place. Currently there are three part-timers and two full-
timers. Kullgren asked how many shifts in a week – Roberge stated 21 shifts, but stated there is not a need for a 3rd cruiser at this time.
Other Business:
Mail – Selectmen reviewed the incoming mail
Signatures –
· A/P invoices and checks. - Deb reminded the board to come sign the A/P manifest and invoices on Thursday
· Land Use Change Tax – R7-21-1 (Pratt) $6,500.00
· Minutes – BOS approved the 7/22/08 minutes
· Policies adopted:
o Electronic & Telecommunication Policy
o Purchasing Policy
o Cash Receipts Policy
o Investment Policy
o Code of Conduct
o JLMC -
Discussion:
· New Hire – Interim Parks & Recreation position – benefits, wages, etc., were discussed. This position will be handled like the interim police chief and recycle positions were handled. Discussion followed – Karen discussed her understanding of what the “interim” position exactly is. This position is a new hire and in the future will be advertised appropriately. The current rate of pay will remain as to what the previous recreation director was paid. The interim position does not have benefits and/or vacation time. The probationary period of 90 days will follow.
· The central office will handle planning Board – invoicing the extra charges and the escrow funding. Upon review of the current projects it has been discovered that there are fees that have not collected as should have been. Invoicing will be done accordingly.
· Library Wages – Discussion followed regarding a wage adjustment for the librarians. The budget that was approved at town meeting included 3.35% for one of the librarians, the other 5.9%. They had only been given 3% since March; a retro check will be cut for both employees with the corrected amount. Deb to draft a letter to the library apologizing.
· Review Y.T.D. Budget Report – Deb will remind Matt about the used oil grant; get updated ambulance charges from the town of Peterborough. The BOS reviewed the year to date budget, discussion followed. Deb was instructed to be sure the Town Clerk is aware of her budget- Deb was asked to check how many new buildings have been built since April 1 2007.
Fire Dept. - Selectmen asked Deb to check with Chief Plourde about the following:
· What is the time frame for the purchase of the turnout gear and the gated Y.
· Four checks that have been issued to firefighters and to date, have not been cashed, the checks were issued in November 2007.
· Update on the grant.
· Remind Chief Plourde to purchase what is needed for the repairs at the fire station for the weeks of 8/11 & 8/18 when the workers from the correctional facility will be in town. Molly & Duffy need to be prepared for this as well.
· Discuss the possibility of a setback thermostat.
· Best time for a Selectmen’s Meeting to be held at the fire station.
· Why is electricity so high at the fire station.
Heating costs – Upon review of the heating costs for all the town buildings, as far as conserving fuel, the Mtg. House could be turned down to 50 degrees; the Board discussed a 7 day set back thermostat would be worth the investment for the Meeting House.
Highway – Selectmen discussed heating fuel usage with Duffy; extrapolate numbers for the highway regarding heating & gas/diesel. Discussion regarding the increased cost of salt, sand etc., and the possibility of utilizing a town pit for gravel material etc. the Board will discuss this with Duffy at their next meeting with him.
Library – discussion regarding the roof repairs followed, the Board would like to see the bids they have obtained.
Parks & Recreation – Selectmen asked why the propane is so high; realizing the price is more the expense seems unreasonably high. Grounds maintenance and other wages were discussed.
Planning board – the Board of Selectmen instructed Deb to ask Katherine Heck and Catherine Shaw to put in writing their thoughts on the planning board fees/expenses.
Recycling – Deb was instructed to check with Matt about dock plates, and also to remind him about the used oil grant.
Streetlights – discussed shutting off every other light. Deb should look into how to do this. As a safety matter, Chief Giammarino is not supportive of shutting off streetlights.
· RSA 91-A - The Board of Selectmen reviewed the new right to know summary written by John A. Lassey.
CIP items for 2009 –
· Painting town buildings
· Vehicles
CIP Task Force - Task force should try to regroup in August. A tentative date of Wednesday, August 20th at 7:00 pm.
Revolving BOS meetings – The Board discussed getting the meetings going at the various departments again. They would like to schedule the August 12th meeting either at the police station. The meeting scheduled for the Library is already set for Wed., September 10th. Sept 23rd at the Fire Station if possible, the highway barn will be scheduled for October. The Recycle center on will be scheduled for October 7th
Parks & Recreation – Selectwoman Day asked the other Board members when they would start meeting with the Parks & Recreation Director to discuss the updated job description.
ConCom – Day asked Deb to change the ConCom meetings to be 7:30pm.
Waste Water – Deb was instructed to contact Jim Cruthers find out how things have been going this summer.
Personnel review - Deb was instructed to start scheduling personnel reviews in October.
Oak Park Committee – Deb discussed John Hopkins & Dave Corliss would like to meet with the Board to discuss Oak Park Committee matters. Discussion followed, Deb will coordinate a meeting time that works for all.
Next Meeting – The Board would like to have Road Agent, Duffy Fox on the agenda for the next meeting, August 12th
With no further business the meeting adjourned at 10:20 pm – the next Selectmen’s Meeting will be scheduled for Tuesday, August 12, 2008 at 6:00 pm at the Police Station.
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