Town of Greenfield
Selectmen’s Meeting Minutes
Tuesday – May 13, 2008 – 6:00 pm
Present: Chairman, Aaron Kullgren; Selectwoman, Karen Day; Selectman, Jarvis Adams, IV
Call to order: Chairman Kullgren called the meeting to order at 6:00 pm.
Appointments:
6:00 – Rhonda Cilley – Parks & Recreation, swimming lessons, Oak Park, Concession stand
· Swimming – Discussion followed regarding how much Mrs. Cilley supports the swimming lessons provided through the Town Parks & Recreation. She explained the swim lesson program offered at Crotched Mountain and further discussed the importance of the town providing the service for its residents. She supports the raft, but also has some concerns. Discussion surrounded the fact the Town has water bodies and that children really need to have swimming lessons and there is a need for adequate staffing of lifeguards.
Kullgren discussed that the Board has discussed the swimming lessons with Molly and it is going to be reinstated and it will have adequate staff.
Mrs. Cilley expressed her concern about parents dropping off their young children and leaving them unsupervised. Selectmen agreed this is inappropriate and will not be allowed in the future.
· Concession stand – Mrs. Cilley is supportive of keeping the concession stand, children enjoy getting snacks and it is a nice option for the children.
· Oak Park – Mrs. Cilley expressed her disappointment with the way Oak Park looks, there is a lot of trash, dog droppings, and the park is generally unkempt. She stated it is just awful; there is trash everywhere and needs to be addressed. The equipment is in deplorable condition, it is unsafe to play on due to tree roots that need to be removed, equipment that needs repair, again basically it is not being kept up with.
Selectmen agreed, they have discussed this matter and the issue will be addressed, as well as they will discuss the concession stand with Molly and reconsider the decision to close the stand.
6:15 – Road Agent, Duffy Fox –
· New Hires – It was reported the new hires all seem to be learning well. Time will tell, but so far everything is going well.
· Meeting House – Deb asked Duffy if someone could fix the bent handrail at the Meeting House. It was damaged during the winter and is currently unsafe. Duffy said he would take a look at it.
· DOTCOM- Deb mentioned to Duffy all the new hires need to get pre-employment physicals.
6:30 - RSA 91A:3 II (a) – Personnel – In accordance with RSA 91A:3 II (a) Motion by Kullgren to enter into a non-public for the purpose of discussing a personnel matter. Seconded by Day & Adams. No discussion. Unanimous vote to enter into a non-public.
6:40 - Motion by Chairman Kullgren to enter out of the non-public and to further seal the minutes for the purpose of personnel protection. Seconded by Day & Adams. No discussion. Unanimous vote.
Decision: No action will be taken at this time.
6:45 pm RSA 91A:3 II (c ) – Ones reputation – In accordance with RSA 91A:3 II (c ) Motion by Chairman Kullgren to enter into non-public to discuss a matter which if discussed publicly cold adversely affect ones reputation. Seconded by Day. No discussion followed. Unanimously voted to enter into a non-public session.
7:00 – In accordance to RSA 91A:3 II (c) Motion by Chairman Kullgren to enter out of the non-public session and to further seal the minutes to protect ones reputation. Seconded by Day & Adams. No Discussion. Voted 3-0 affirmative.
Decision: Selectman Adams will contact one of the parties involved and discuss this matter.
7:05 – Matt Blanchard – Recycling Center –
· Recycling statistics - Matt reported everything is going well. At this time the town is recycling at 36%. Chairman Kullgren noted that the board would like to see the statistics in writing. A new sign with total recyclables has been delivered, Matt will keep it updated.
· Skid Steere – Discussion regarding the need for a skid steer followed. No decisions were made; the Board and Matt agree there is a need for this piece of equipment but not at this time. Most likely Matt will ask the town to support a skid steer in 2009, and keep the forklift going until that time.
Selectwoman Day asked about improvements at the Recycling Center and further asked about vision. Brief discussions followed surrounding vision, no decisions were made, only discussion.
7:25 In accordance with RSA 91A:3 II (a) motion was made by Chairman Kullgren to enter into a non-public session to discuss a personnel matter. Seconded by Day. No discussion followed. Unanimously voted to enter into a non-public.
7:30 – Motion by Chairman Kullgren to enter out of the non-public and to further seal the minutes for the purpose of personnel protection. Seconded by Day & Adams. No discussion. Unanimous vote
Decision: To consolidate job duties
7:35 In accordance with RSA 91A:3 II (a) motion was made by Chairman Kullgren to enter into a non-public session to discuss a personnel matter. Seconded by Day. No discussion followed. Unanimously voted to enter into a non-public.
7:45 – Motion by Chairman Kullgren to enter out of the non-public and to further seal the minutes for the purpose of personnel protection. Seconded by Day & Adams. No discussion. Unanimous vote
Decision: To consolidate two positions and incorporate them into another town position. The transition will take effect June 16th.
Other Business:
Mail –
· E-mail from Debra Ellis was entered into the record. The e-mail expresses disappointment about the cancellation of swimming lessons and her concerns as to how/why it was decided to be removed.
Selectmen signed:
Minutes – Selectmen approve the minutes of 5/6/08
Payroll - Selectmen approve the Payroll manifest & checks
Spirit – Karen mentioned the Spirit is not ready, she has not received anything from Parks & Recreation yet, and the GIVers have an article, not quite finished they want to go into the next issue. It will be ready next week either way. Deb was instructed to see where the P&R summer program information is.
With no further business the meeting adjourned at 8:30 pm. The next meeting will be held on Tuesday, May 20, 2008 at 6:00 pm.
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