Town of Greenfield
Selectmen’s Meeting Minutes
Tuesday – January 22, 2008 – 6:00 pm
Present: Chairman, Aaron Kullgren; Selectwoman: Karen Day; Selectman: Jarvis Adams, IV
The meeting was called to order at 6:00 pm.
Appointments:
6:00 – Sheldon Carbee – Mr. Carbee was present with Scott Carbee; Surveyors Earl Sandford & Paul Silvernail; Attorney, Peter Bennett of Bennett & Wiener, the reason for this meeting is to discuss the recently completed survey Mr. Carbee had done for the Longblock & the Greenfield Industries properties.
Mr. Carbee began by saying the purpose of the survey was to establish boundaries of the properties, as well as to discuss obtaining a drainage easement and possibly offering the 4th parcel, behind the Longblock, to the Town. Scott Carbee went on to say that years ago the Carbee’s gave the Town an easement , (although the easement was never recorded), which allows storm drainage water to flow through a pipe between the Industries and the Longblock. The Carbee’s stated that the catch basin in front of the Industries is leaking and allowing water to flow through the basement of the Industries. They would like the Town to repair the catch basin and agree to maintain the catch basin. He also mentioned that the catch basin is on the Carbee’s property, not the Towns. He stated that years
ago a brook went under the building, causing all sorts of problems, that is why the catch basin was installed. Scott also discussed that the Town might be interested in the lot behind Longblock for additional parking.
Discussion followed, the Board received a copy of the survey, they will review it and at their next meeting discuss the concerns Mr. Carbee & Scott Carbee have addressed. No decisions were made at this time.
Budgets:
2008 Budgetary Items
6:30 – Library Trustees – MaryAnne Grant, Michael Sparling and Michael Kavenaugh were all present to discuss the proposed 2008 budget.
· Library Roof - Discussion followed regarding the need to appropriate some funding for the repair of the slate roof. Mrs. Grant elaborated on the condition of the roof, the fact that they have one price of $48,000.00 for the repair and realize this will be an expensive endeavor. The Trustees would like the support of the Selectmen in appropriating at least $5,000.00 this year, as a separate line item for roof repairs.
Selectmen all agreed they would support this, they would like to have three quotes from various slate roofers for this project. Trustees agreed they would do their best to obtain quotes before Town Meeting.
Myron Steere stated he knows someone who did work on a church in Keene, he would get the name & phone number and provide it to Deb Davidson and Michael Kavenaugh.
· Wages – Mrs. Grant discussed that the Trustees were quite surprised to know the Selectmen did not support the wage increases that were recommended by the Trustees for the Librarian and the Children’s Librarian. She feels very strongly that they have all worked very hard, implementing new programs at the Library and they deserve the increases that were recommended. The Trustees questioned if the Librarian and Children’s Librarian are paid equally to other town employees.
Deb will send the Trustees a link connecting to the Local Government Center, this link gives a comparison to what each municipal employee makes in towns of comparable sizes as Greenfield. She will e-mail it to Trustees, Kavenaugh & Sparling who will make sure Mrs. Grant receives the information. The Board and Trustees will meet again to discuss the wages one more time before the final budget.
6:45- Fire Dept., Chief Plourde –
Cemetery Trustee - Selectmen discussed Jim running for the Cemetery Trustee position, Jim stated that regretfully at this time he is unable to take on the added responsibility.
Inmate Program – Selectmen discussed utilizing the inmate program to get the back of the fire station. Chief Plourde was fine with this, and further stated he needs to have a roof built over the generator to protect it.
2008 Budget – Plourde discussed a few changes he has to the proposed budget, he has indicated he was only going to purchase one gated Y in 2008, he would like to reduce the Equipment line item by $3500.00, however he will need to increase gasoline & diesel by $650.00.
7:00 – Highway Dept., Road Agent Fox – Duffy discussed his budget
Other Business:
Town Clerk - Selectmen discussed a memo from Virginia Beecher, DMV regarding motor vehicle registration software. The Town must be signed up to be on line with the State, they must receive a letter of intent no later than February 4, 2008 indicating whether we choose to be a vendor town or a browser town. Deb explained the differences, and the Board voted to be a vendor town, purchasing our own software. The Board signed a contract for Clerkworks XML, this decision was made with the recommendation of Kathy Vallier.
Elected positions - Selectmen discussed the openings for Town Officials
Corrections program - Selectmen discussed the projects that will be available for the Hillsborough County Inmate program. Duffy said he had projects that they could complete, the fire department does as well as cemeteries and groundskeeping.
Town Report - Distribution of town report was discussed. The Board had wanted to have the boy scouts deliver town reports, this was discussed and it was determined there is too much liability. The Board will reconsider how the town reports will be distributed. Selectwoman Day suggested having a spiral bound report – Selectmen all supported this suggestion.
With no further business the meeting adjourned at 8:00 pm . The next scheduled meeting will be held Tuesday, January 29th, 2008 at 6:00 pm.
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