Town of Greenfield
Selectmen’s Meeting Minutes
Tuesday – Sept. 18, 2007 – 6:00 pm
Present: Chairman, Aaron Kullgren; Selectwoman: Karen Day; Selectman: Jarvis Adams, IV
Debra Davidson, Administrative Assistant taking minutes
Call to Order: 6:00 pm
Appointments:
6:15 – Recycle Attendant – Frank Pelkey – Frank said he feels good after his operation; he has no restrictions for work.
· Winter preparation – Discussion followed with regards to intentions of cleaning up the recycle center to get prepared for winter. This week a load of recyclables was shipped out; free-on will be drained this week, the steel pile is also going to be removed.
· Loading dock – The loading dock is moving forward, highway crew is working hard but there is still a ways to go. Need to look into purchasing dock plates the expense is approximately $700.00 a piece. Frank would like to purchase steel and make his own.
· Sheds –The book shed will be moved to the new location, he will put shelves up this weekend. Old oil shed is going to be moved to where the new shed & overhead door is located, this will be a better set up for the winter months.
· Electronics – Recycling the electronics is going well, they are being stacked in properly. Most people are recycling properly. Can make it till end of year before shipping out electronics, for ‘08 budget there are two dumps/year budgeted.
· Waste disposal contract – Frank asked which company was awarded the contract. Chairman Kullgren explained the two companies that bid on the disposal were Monadnock Disposal and Shaws. Brief discussion followed.
Motion by Kullgren to offer the contract to Monadnock Disposal, Seconded by Day & Adams – no discussion –
Voted: Unanimously in the Affirmative.
Deb will call MDS in the morning, then send a letters notifying both companies of the decision.
· Loose paper - Frank discussed the matter of loose paper recycling rather than baling the paper. He indicated that when baled we get $35.00/ton; Adams understood that we get the same price for loose paper.
Frank said that to bale it you get approximately 12 tons the max in a dumpster is 4-5 tons; He feels strongly we do better with it baled.
Jarvis would like to have both ways written down in black and white to compare everything equally.
· TRC – Frank discussed the committee feels it is time for them to move on. He wishes they wouldn’t they have done a lot, they helped him and now Frank feels a part-time person is necessary and should be hired. He thinks part of the volunteers will continue but he isn’t positive. Frank continued to discuss what he would like to do with regards to personnel.
6:30 – Fire Chief, Jim Plourde –
· Personnel - Plourde asked if there is intent to resolve the issue he has at hand. Kullgren stated he spoke with counsel who recommended an impartial mediator who could best resolve the situation. Deb was instructed to discuss the situation with LGC and best determine who could help at this time. She will report back next week.
· Recycling - Recycling at the fire station isn’t going well, he discussed he is getting the dumpster back.
· Grant - Southern Area Mutual Aid Association received a grant for Mercom? Plourde state this tool is the ultimate little black box. It will allow Greenfield to talk with other departments more efficiently for any mutual aid incident. In the event we may need another one, each unit is approximately $3,500.00 they are reasonably priced.
· Drill – There will be a 4-inch hose drill taking place at Crotched Mtn. on October 21 – this particular radio will be on site for exhibit that day. Jim explained the black box more to the board, it is very impressive and well worth the purchase. He would like to see one installed in the Crotched Mountain vehicle eventually.
6:45 - Budget – BOS reviewed the year to date, and proposed 2008 budget
Other Business:
Lyndeborough Mtn. Rd – Deb reported to the board the Trails Association has asked if the bridge that was installed for the Hardwick Logging operation can remain in place. It is a very well built bridge & they feel it is beneficial for it to stay in place. Discussion followed about this matter, Selectman Adams is supportive of leaving the bridge in place; Selectwoman Day was not. Kullgren abstained – All were in agreement they needed to go see the bridge then they will decide. This is to remain on the agenda until a decision is made.
R5-14-1 – Selectmen discussed the inquiry about selling this property that was recently deeded. Deb was instructed to mail letters to all the abutters. Deb will also check to see if the property must go out to bid?
Treasurer – Katherine would like to meet with the Board on Thursday at 9:00 if possible. Selectmen discussed this; the decision was made not to hold meetings on Thursday morning. They would like to have all documents prepared for signatures Wednesday at 5:00, this will allow ample time for the Board to sign documents.
7:50 In accordance with RSA 91A: 3 II (a) – Personnel Matter – Chairman Kullgren motioned to enter into a non-public session. Seconded by Day & Adams. Voted affirmatively.
8:00 – Motion by Kullgren to enter out of the non-public and to further seal the minutes. Seconded by Day & Adams. Voted affirmatively.
No decision was made
8:01 In accordance with RSA 91A: 3 II (a) – Personnel Matter – Chairman Kullgren motioned to enter into a non-public session. Seconded by Day & Adams. Voted affirmatively.
8:15 – Motion by Kullgren to enter out of the non-public and to further seal the minutes. Seconded by Day & Adams. Voted affirmatively.
Decision: A final decision will be determined next Tuesday
9:37 In accordance with RSA 91A:3 II (a) – Personnel Matter – Chairman Kullgren motioned to enter into a non-public session. Seconded by Day & Adams. Voted affirmatively.
9:50 – Motion by Kullgren to enter out of the non-public and to further seal the minutes. Seconded by Day & Adams. Voted affirmatively.
Decision: Motion by Kullgren to offer the position of Part-time recycle attendant to Brian Wakeman at the current part time recycle position wage. Seconded by Day & Adams – No discussion - Voted affirmatively.
Roundtable update – Day reported on the Roundtable discussion held on Sunday, she indicated there was not a great turn out. Items discussed were
· Dodge Road bridge was discussed
· Junkyards around town
· Crosswalks
· Holding the next roundtable after the Spirit comes out, this may help people to remember
Joint Loss Management Committee – Deb updated the Board, Mitch Foster is the chairman and he is to set up the next date. The Library & Oak Park will be the agenda.
Request for proposal for assessing services – Deb reported the proposals are due on October 16th.
Town Recycling Committee – The committee has officially resigned as of October 27th. TRC feels the BOS are handling the recycle center appropriately at this time.
Request for proposal for mapping services – Bids for mapping services will be mailed out, 2006, 2007 & 2008 all need to be completed. The Board decided that Catherine would be in charge of this
Heating – Adams updated the other Board members of his recent conversation with Bob Jennings regarding the need for more energy efficient windows, boiler etc. at the Town Office. Mr. Jennings would like to get together with a small group and determine the exact needs of the building. Adams stated it doesn’t make sense to do anything without dealing with the heat loss first. Further discussion on the options which seem to be install unit heaters in each room & run them off a hot water boiler; another option would be forced air with spiraled ducts. Either option will not be cheap, the steam boiler could be replaced and convert it to hot water at a later date. Jennings would like to see propane installed. Discussion of a possible committee to discuss what is needed, what are the best
options & come up with a warrant article. Adams will organize a committee with all due haste.
Parking lot – Deb mentioned 2007 budget has funds for sealing the parking lot and painting new lines for parking, this should be done soon, Deb will contact Ron Sullivan and see when he can schedule the work.
Resident Concern - Mr. Greg Nadeau of Lyndeborough Mtn. Road contacted the central office regarding when gravel would be brought in and dumped on the road and also when is the Town going to repair his driveway. He indicated he was going to contact Selectwoman Day. Brief discussion followed, the Board was under the impression everything was all set, they will discuss this with Road Agent, Fox and respond to Mr. Nadeau in writing.
With no further business meeting adjourned at 10:15 pm. The next scheduled Selectmen’s Meeting is Tuesday, October 25, 2007 at 6:00 pm.
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