Town of Greenfield
Selectmen’s Meeting Minutes
Tuesday – June 5, 2007 – 6:55pm
Present: Selectmen - Selectwoman, Karen Day; Chairman, Aaron Kullgren; Selectman, Jarvis Adams, IV
Administrative Assistant, Deb Davidson taking minutes
Selectman Kullgren will call the meeting to order at 6:55 pm
Appointments:
6:00 – Selectmen met in Lyndeborough with the Lyndeborough Selectmen to discuss the Intent-to-cut application from D. Hardwick.
Selectman Kullgren wanted it in the minutes that the Board of Selectmen wished to thank Lyndeborough Selectmen for allowing them to attend their meeting. He further commented, “The residents of Lyndeborough should be proud that they have such a strong board as they do”. Everyone had the same mind set regarding this timber cut and want NHDES involved to assure the land and the landowner are all treated properly.
Lyndeborough Selectmen had an appointment with Mr. Hardwick at their current meeting. Greenfield Board will have the Hardwick timber application the agenda next Monday.
7:00 – In accordance with RSA 91A:3 II (b) – employment – motion by Selectman Kullgren to enter into a non-public session. Seconded by Selectmen Day & Adams.
Voted: unanimously to enter into a non-public
7:15 motion by Selectman Kullgren to enter out of the non-public session. Seconded by Selectmen Day & Adams
Voted: unanimously to enter out of the non-public session
Further discussion followed. Selectmen Day & Kullgren asked the Administrative Assistant for the remaining sum of their salaries. Deb reported that the amount for Day & Kullgren salaries remaining is $2,259.99. Deb asked what was the Board of Selectmen going to do if that wasn’t enough money; she suggested they use the $800.00 of contract service money. Selectman Kullgren stated we would figure that out at a later date.
Motion: Selectman Kullgren made the motion to offer the position of minute taker to Ms. Aguirre for the remainder of the 2007 fiscal year, with an hourly starting wage of $12.00/hour. The motion was seconded by Selectmen Day & Adams.
There was no further discussion.
Voted: All three Selectmen voted in the affirmative.
Decision: a letter will be sent to Ms. Aguirre offering the position as minute taker for $12.00/hour.
9:30 - In accordance with RSA 91A:3 II (c) – ones reputation – motion by Selectman Kullgren to enter into a non-public session. Seconded by Selectmen Day & Adams.
Voted: unanimously to enter into a non-public
9:55 motion by Selectman Kullgren to enter out of the non-public session and to further seal the minutes. Seconded by Selectmen Day & Adams
Voted: unanimously to enter out of the non-public session and to further seal the minutes.
Decision: There was no decision made
On-Going matters:
Recycle Brochure – Selectman Kullgren asked Karen what she had found out about the status of the brochure, she said the committee is working on it.
Outstanding Ambulance charges – Selectmen reviewed a letter from Town of Peterborough regarding outstanding ambulance charges, discussion followed about how we can collect these funds. A letter has been sent to Crotched Mountain from the Town about this, another letter will be sent discussing the importance of reclamation of these funds. The town of Greenfield will be billed for these funds if we cannot collect the funds, it will come out of taxpayer dollars.
Deb was instructed to contact Pam Brenner to see what other towns are doing to collect these funds. Deb will get a spreadsheet and breakdown the various categories of uncollected funds.
Town meeting minutes – Discussion followed regarding we still have not received the minutes from the Town Meeting. The DRA has again asked for the minutes, penalties could ensue if not submitted soon. Selectman Kullgren asked Deb give the Town Clerk a letter requesting town meeting minutes, and further requesting that they are to be mailed on Monday.
Other Business:
Misc. Incoming Mail was reviewed –
· Letter from Avitar Representative, Jon Duhamel regarding the BOS decision to grant Mr. Burtt his request for abatement on 2005 assessment
· Letter from “A Greenfield resident” showing support for the P & R position and disappointment in the BOS. They cannot respond since the letter was not signed by anyone.
· 2006 Audit Report – Selectman Kullgren is going to take the report home to read it
· A letter from NHDES regarding site plan changes at the recycle center; copy was given to Mr. Pelkey to complete and return to NHDES
· A letter from the NH Fish & Game regarding boat landings & fishing spots in Greenfield – The BOS instructed Deb to respond
· A letter from Underwood Engineers Inc. discussing the Supplemental Site Investigation, and making their final recommendations of closure to the wastewater site. UEI will also work with the Town to submit for reimbursement through the NHDES petroleum fund.
· A letter from Agneta Brown was read and discussed, she had many questions; Code Officer, Peter Hopkins will be contacted regarding if there are more than two vehicles etc. Discussion followed
Decision: A letter will be written to Agneta Brown addressing her concerns.
· A letter from Laura & Brian Putnam of 24 Gould Hill Road was read and discussed. The Discussion followed -
Decision: Selectman Adams will contact the Road Agent and discuss their concerns; after Adams meets with the Road Agent he will meet with the Putnam’s and report back to the BOS next week.
· Miscellaneous flyers were reviewed
Old Lyndeborough Mtn. Rd. – Selectwoman Day discussed the road & culvert repairs that will need to be done to Old Lyndeborough Mtn. Rd.; she didn’t want to let this drop. Further discussion followed.
Decision: Day will contact Mr. Nadeau and let him know that the Town is working towards repairs and have not forgotten his concerns. Until the town meets with FEMA, they haven’t any new information for Mr. Nadeau.
Abatement – Administrative Assistant reported that American Steel dropped their suit against the Town. Selectmen were pleased to hear this.
Muzzey Hill Road – Administrative Assistant discussed that the Road Agent is supportive of sending a letter to Mark & Rhonda Cilley regarding the return of their road bond. Mr. Fox indicated to Deb that the road is built as engineered and approved by the previous Board of Selectmen.
FYI – Administrative Assistant stated that Mr. Pelkey reported he needs to take this coming Friday off as a personal day; he further provided a clearance for return to work; Mr. Pelkey had stated to Deb that he had never seen the memo to the BOS regarding the “schedule” of his scheduled time off and would like to discuss this with the BOS in the near future. Discussion followed. Selectman Kullgren asked that the BOS hear from the TRC regarding what discussion on the schedule they have had with Mr. Pelkey.
House of Corrections – Bill McDougal contacted Deb, he stated that the town needs to provide in writing which two weeks in the summer months they would like to utilize the workers & specific projects they would like completed. As far as interior painting, these jobs are usually scheduled in mid to late summer. We should submit a request for workers now for the following year – currently they have the following time available: November 26-30th; December is completely open, Jan/Feb. ’08 open. Mr. McDougal reported that usually groups of 10 are sent over, unless a job is small. The Town provides 1 meal/day. No decisions were made.
Peak Performance Lease – Selectmen were all provided a copy of the lease to read and to be prepared to discuss it next week.
RD Grant – Deb reported there is $33,000.00 remaining of the unused RD Grant. Discussion followed of options for utilizing the funds. Deb also reported that the funds were specifically granted to the Town for the wastewater project, the remaining funds can be used for items that pertain to the system itself (i.e. computers or software for the billing of the wastewater usage) If Scott Johnson does not receive something is writing as to how we will utilize the remaining funds within 30 days, the funds will be de-obligated. Discussion followed.
Decision: Adams will speak with Jim Cruthers, wastewater operator, for suggestions. Deb will call Keith Pratt and Scott Johnson to discuss this further.
Point of order – Selectman Kullgren brought up a “point of order” someone has contacted him saying that minutes aren’t on the website quick enough, Kullgren noted the minutes are available to the public, in hard copy, in a timely fashion.
Vacation – Selectwoman Day reported she would be unable to attend the meeting on July 24th.
With no further business, the meeting adjourned at 10:00 pm – the next scheduled meeting is Monday, June 11, 2007
Action Items:
· Ambulance collections - Administrative Assistant to speak to Peterborough TA, Pam Brenner
· Ramp – Administrative Assistant to contact Scott Johnson and Keith Pratt
· Letter to Fish & Game – Administrative Assistant to respond
· Letter to Agneta Brown
· Selectman Adams to meet with Road Agent & Mr. & Mrs. Putnam
· Adams to meet with Jim Cruthers and discuss possible uses for remaining RD Grant funds
· BOS to review updated welfare guidelines and adopt changes in food, non-food, rental and utilities
· Day to contact Mr. Nadeau and let him know that the town is working towards the
· Administrative Assistant to contact BAC to see if they can meet with BOS next week for one hour. Preferably between 7-8
· Arrange for a meeting on the 19th with dept. heads of fire & rescue to discuss their thoughts of their 2008 budgets
· Discuss peak performance lease next week
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