Town of Greenfield
Selectmen’s Meeting Minutes
Thursday – March 1, 2007 – 5:45 pm
Present: Selectmen - Chairman, Conrad Dumas; Selectman, Aaron Kullgren; Selectman George Rainier
Appointments:
6:00 – RSA 91A:3 II (c ) - Motion by Selectman Dumas to enter into a non-public session, seconded by Selectmen Rainier & Kullgren
6:26 – Motion by Dumas to come out of the non-public session and to further seal the minutes.
Seconded by Selectmen Rainier & Kullgren
Action: Letters will be sent to Officer’s Roberge & Foster as well as to the Greenfield Rescue c/o Chief Anfuso
Tax Collector Position Applicants:
7:00 – RSA 91A:3 II (b ) - Motion by Selectman Dumas to enter into a non-public session, seconded by Selectmen Rainier & Kullgren
7:12 – Motion by Dumas to come out of the non-public session and to further seal the minutes.
Seconded by Selectmen Rainier & Kullgren
No decision made at this time
7:15 – RSA 91A:3 II (b ) - Motion by Selectman Dumas to enter into a non-public session, seconded by Selectmen Rainier & Kullgren
7:25 – Motion by Dumas to come out of the non-public session and to further seal the minutes.
Seconded by Selectmen Rainier & Kullgren
No decision made at this time
7:30 – RSA 91A:3 II (b ) - Motion by Selectman Dumas to enter into a non-public session, seconded by Selectmen Rainier & Kullgren
7:45 – Motion by Dumas to come out of the non-public session and to further seal the minutes.
Seconded by Selectmen Rainier & Kullgren
No decision made at this time
8:00 – RSA 91A:3 II (b ) - Motion by Selectman Dumas to enter into a non-public session, seconded by Selectmen Rainier & Kullgren
8:30 – Motion by Dumas to come out of the non-public session and to further seal the minutes.
Seconded by Selectmen Rainier & Kullgren
Decision: To offer the position of appointed Tax Collector to Kathy Vallier; offering the position of Deputy Tax Collector to Pam Crook
Other Business:
o Misc. Mail –
o Minutes – Selectmen reviewed and accepted the minutes of 2/22/07 Selectmen’s Meeting
o A/P -
o Planning Board – Phil Dubois contacted the Administrative Assistant and discussed the notice for the Belmore Public Hearing, it was noticed with an incorrect Map & Lot. This hearing is going to be reposted and a new hearing date will need to be scheduled.
o Vacations – Catherine requested vacation the week of March 21-28th;
Deb requested vacation days on April 4-10; May 29th – May 31
Selectmen approved these vacation dates.
o TAN – Selectman Dumas motioned to authorize the Administrative Assistant to borrow in anticipation of taxes. Seconded by Rainier & Kullgren. Brief discussion of borrowing a line of credit rather than a note.
Voted unanimously in the affirmative.
On-going matters:
WW monitoring wells – This will remain on the agenda until it is resolved
Flood Plain Ordinance – This will remain on the agenda until it is resolved.
CDBG Project – Selectman Kullgren received a call from a representative regarding the application for the CDBG project. She discussed the point system for awarding the grant and the importance of the development of this grant being for low-income. The funds can be transportable in the event the program relocates and the town will not have to pay the funds back.
Decision: Selectmen unanimously agreed to amend the contract to read 20 years rather than 10 years. However a letter from Concord indicating they have never requested a town to pay funds. Once the letter is received the contract will be amended.
Motion by Selectman Dumas to adopt the Financial Management Plan as written to remain in compliance with the CDBG Project; to adopt the conflict of interest policy as written to be in compliance with the CDBG Project; and lastly to adopt the code of ethics policy as written to be in compliance with the CDBG Project.
Seconded by Selectmen Kullgren & Rainier.
A brief discussion followed.
Voted: Unanimously in the affirmative to accept the policies as written.
Road Closing – The Administrative Assistant reported the Road Agent would like the roads posted effective March 5, 2007 until further notice.
Motion by Selectman Rainier to post the roads until further notice as recommended by the Road Agent. Seconded by Selectman Dumas
A brief discussion followed
Voted unanimously in the affirmative.
Town Trash Pick-up – Discussion regarding the town trash being picked up and delivered to the recycle center followed. It was suggested to have Highway Department make receptacles for trash to be put in, they can be locked and then the highway will pick up the trash on a weekly basis. This will relieve the usage of the recycle truck. The Road Agent is willing to also pick up the trash for the Library & Meeting House as well.
Selectmen supported this recommendation.
Recycle Brochure – Selectmen reviewed the DRAFT recycle brochure. Discussion followed, they would like to have the brochure bulleted, less wordy and the prices for disposal of items is a must. Realizing prices are subject to change; a minimum amount of brochures can be printed not to have an abundance of extras.
Town Meeting – Selectmen would like an updated 2-year comparative budget for the next meeting. The next meeting will be a work session to allow for preparation for Town Meeting.
With no further business Selectmen adjourned the meeting at 8:50 pm. The next scheduled meeting is Thursday March 8, 2007 at 5:45 pm.
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