Town of Greenfield
Selectmen’s Meeting Minutes
Thursday – February 22, 2007 – 5:45 pm
Present: Selectmen - Chairman, Conrad Dumas; Selectman, Aaron Kullgren; Selectman George Rainier
Appointments:
5:45 – In accordance with RSA 91A:3 II (a) –Personnel matter motion by Selectman Dumas to enter into a Non-Public ––
Seconded by Selectmen Rainier & Kullgren
6:24 - Motion by Selectman Dumas to enter out of the non-public session and to further seal the minutes.
Seconded by Selectmen Rainier & Kullgren
Action: Frank was instructed to keep track of the first 15 minutes & last 15 minutes of the hours of operation at the recycle center.
Frank wanted to discuss a couple concerns for the recycle center.
Skid Steer - The Town will not receive the funds from a grant through NH The Beautiful, he has looked into MB Equipment to finance a Holland Skid Steer over 5 years. He would sell the first one for $2,500, (he indicated he has a buyer) a new one “will cost hardly anything over the first year”. We paid $3,200.00 for the first piece of equipment when we purchased it.
Frank would like to bring this up on the floor at town meeting.
Selectman Kullgren asked that the Selectmen have the data before town meeting.
Recycle Truck – Frank reported the truck is being repaired again, it needs breaks.
Discussion followed about the truck; Frank would like to see a new truck purchased.
Selectman Rainier suggested maybe a different process for retrieving the town recyclables needs to be implemented.
No decision was made at this time.
6:30 – Rhonda & Mark Cilley – Mr. & Mrs. Cilley wanted to discuss the acceptance of Muzzy Hill Road – Rhonda Cilley discussed they have a problem with the language of the warrant article.
Selectman Kullgren read the warrant article as it will be presented for Town Meeting.
Rhonda stated that her question is that the meeting in September led her & Mark to understand the road would be voted on, bonded and after the town voted the road then would be accepted after the spring. Rhonda asked when did things change, she did not understand it to be the way it is written in the warrant article. After discussion the Board agreed to change the wording in the warrant article to read the road will be accepted within one year after the vote of town meeting, rather than after one year.
Greg Martus asked about the warrant articles and if the resurfacing project is scheduled to continue?
Selectmen discussed that there is a bridge that needs repair and some of the resurfacing funds are going to be used for paving. The recon project will be done with an overlay, but no more reconstruction.
Greg expressed his disappointment that the road projects aren’t going to be continued as was discussed several years ago.
Duffy reported he has had 3 breakdowns this week, and all are back and running fine.
Greg Martus asked about the town report, and if it was going to be mailed. He recalled the Town wanting the report mailed to everyone.
A brief discussion followed, no one recalled the town agreeing to mail town reports. It was discussed it would be quite costly.
Other Business:
o Misc. Mail – Selectmen reviewed the miscellaneous incoming mail
o Minutes – Selectmen reviewed minutes of 2/15/07 Selectmen’s Meeting make any amendments if necessary.
o P/R & A/P invoices – Selectmen approved payroll & a/p invoices
o Assessing –
· Flynn/Craigin- Flynn to Kullgren (see memo) – Selectmen reviewed the memo from Catherine, no decisions were made at this time, the recommendation of the assessor will be necessary.
· Right of Way – Felsman – No decisions
· Robson Lane – Assessment for 29 Robson Lane-discussion followed regarding this property has a higher assessment due to aesthetics, it has been recommended by the assessor the assessment be reduced on the land to be reflective of all other properties on Robson Lane. Selectmen unanimously approved this recommendation.
o Appointments –
o Recycle Committee – Dan Wolaver, Kent Vincent, Bob Jennings, Patrick Foy, Candi Fowler
o Abatements –
o Granted - Bell, Davis, Parker, Russell, Steere, Strickland
o Denied – MacDonald
o Pending – Burtt; waiting for Mr. & Mrs. Burtt to return the signed settlement agreement
WW monitoring wells – Administrative Assistant discussed the monitoring wells that need replacement have been identified. They will be replaced by 3/1/07 – the NH petroleum fund will reimburse the Town for a significant amount of the cost for this project. UEI is the engineering firm that has been contracted to do the work; they will also apply for all the permits and grants that pertain to the project.
Library Room – Maryanne Grant reported there have been donations made in behalf of Peter Wensberg that will allow the room to be complete. Bill Harper has agreed to complete the room. He will contact the four people who volunteered to do the work and ask them if they would like to bid on the various parts of the project (i.e. electrician, sheet rock etc.) Bill will start in the next two weeks; the project should be complete with signage by summer.
Signage will be completed by a group of kids from Rivier.
On-going matters:
o Tax Collector Job description – Selectmen reviewed the job descriptions with changes they had requested a few weeks back; the job was posted on the website & in the Ledger/Transcript this week. There have been two letters of interest to date; Selectmen would like to schedule appointments next week, allowing 15 minutes per interview. The interviews should begin at 7:00 to allow the Selectmen an opportunity to review all the letters of interest.
o Flood Plain Ordinance – Selectmen asked that this remain on the agenda until it is resolved.
o Vote to adopt the Financial Management Plan incompliance with the CDBG Project
o Vote to adopt the conflict of interest policy to be in compliance with the CDBG Project
o Vote to adopt the code of ethics policy to be incompliance with the CDBG Project
Other – The Administrative Assistant discussed that Allen & Mathewson needed to replace the thermostat at the meeting house this week. What prompted this was there was no heat on Sat. 2/17, the building had been reserved for a dance; Administrative Assistant recommended refunding the money to the organization who reserved the building. Selectmen unanimously approved this recommendation.
Selectmen read a letter from the Fire Chief, Jim Plourde regarding the potential problem at the Recycle Center regarding the chemical toilet being inside the building. Not only does it prevent the door from opening at a 90 degree angle, allowing for a second means of egress in case of fire or emergency, the possibility of methane gas levels in the attic need to be considered. At the very least, it is recommended it be vented to the open air.
Discussion followed, Selectmen would like the LGC to have a their safety inspector do inspections of all buildings. This is a service the LGC provides free of charge for all participating municipalities.
With no further business Selectmen adjourned the meeting at 7:50 pm. The next scheduled meeting is Thursday March 1, 2007 at 5:45 pm.
| 
