Town of Greenfield
Selectmen’s Meeting Minutes
Wednesday – January 17, 2007 – 5:45 pm
Present: Selectmen - Chairman, Conrad Dumas; Selectman, Aaron Kullgren; Selectman George Rainier
Selectman Dumas called the meeting to order at 5:45 pm.
Administrative Assistant, Deb Davidson taking minutes.
Appointments:
6:00 – In accordance with RSA 91A:3 II (a ) motion by Selectman Dumas to enter into a non-public session. Seconded by Selectmen Rainier & Kullgren. Vote: in the affirmative
7:00 – Motion by Selectman Dumas to enter out of non-public session and to further seal the minutes. Seconded by Selectmen Rainier & Kullgren. Vote: in the affirmative
Action:
Other Business:
· Minutes - Selectmen read the minutes of January 11, 2007. Selectman Kullgren motioned to amend the minutes of January 11, 2007 with the following changes; Seconded by Selectmen Dumas & Rainier.
· Page two change “recycle committee” to “recycling committee”
· Page two change “recycle center” to “recycling center”
· Page two delete the comma, add the word “if”
· Page two Selectman Kullgren stated the contractual agreements would be fine with the…
· Page two – after 5 for supervisor; 5 for part-time worker add the word “hours”.
· Page three remove the word “the” and leave just “RSA”
· Page three – “Peter Hopkins noted that to assure accurate processing…remove the word “is”, replace it with the word “if”
· Page three – change to read, “could be conceived as unduly”
· Page four – change to read, “contact either Fish & Game or local police”
· It was moved and duly seconded (Kullgren/Rainier & Dumas) to accept the January 11, 2007 minutes as amended.
· Misc. Mail – Selectmen reviewed the miscellaneous mail
· A/P - Selectmen signed A/P checks & invoices
· Warrant & Budget - Selectmen reviewed the upcoming schedule/calendar with regards to Town Meeting. The final warrant & budget and will be available & posted in three public places by February 20, 2007.
· L.U.C.T. – Snape – (R7- 24-3-1)
· Payroll Check Register - Two signatures are required, Selectman Kullgren was the only signature on the P/R check register the week of January 11, 2007.
· Planning Board –
o 1/15/07 Public Hearing - Selectmen discussed the Public Hearing held on 1/15/07. There were several residents who had contacted the central office requesting the minutes. The Zoning Ordinance changes, as proposed, are confusing to many people. Deb asked if the ballot would be presented in a clearer manner. Selectman Rainier stated this is a draft copy of the changes; the Planning Board will be working on this.
o Flood Plain Ordinance – Deb discussed that the Flood Plain Ordinance & maps, adopted in 1998, needs to be updated in 2007. Jennifer Czysz from the State of N.H., Office of Energy & Planning has tried on several occasions to contact the Planning Board Chairman, Dario Carrara to discuss this. Jennifer & Deb spoke on 1/17/07, a sample map adoption process, to be conducted by the B.O.S. closer to November, was e-mailed to the Selectmen. Also included in the e-mail are all revisions that need to be made to the ordinance, as part of the zoning amendment process for town meeting. And the recommended language for Subdivision and Site Plan Review
Regulations. The Planning Board can make these changes at any point at a public hearing. The revisions to the Zoning Ordinance are required to be made at town meeting. In order for this to be done properly, the last day to notice a final public hearing is January 25th; the last day to hold the public hearing is February 5th. The last day to file amendments to the Zoning Ordinance with the Town Clerk is February 6th.
§ Deb spoke with the Planning Board Chairman about this; he assured her he would address this matter on Monday, January 22, 2007, at the Planning Board meeting.
· Spirit – Clarification was requested by Selectman Kullgren as far as whose newsletter is it, who is the editor, who is the publisher, etc. Selectmen discussed the newsletter, they are the editors, Karen is the publisher, and central office prints it. Discussion of the article submitted by the Open Space Committee followed. The Board is O.K. with the article; the O.S.C. needs to educate the public. The Selectmen all agreed the Spirit needs to come to Board before the day before it is to be printed, at least a few days before for them to review it.
· Building Inspector – The question was asked who oversees the Building Inspector. Local Government Center staff attorney stated that the Board of Selectmen oversees the Building Inspector.
· Greenfield Industries – Deb reported that during the week Scott Carbee came to discuss the following:
· Mr. Scott Carbee stated he wants the two properties (Carbee’s Corner and the Long Block apartments) “split”. They have separate deeds, but are on one tax card. These two properties have been on the same assessment card since the early 1970’s. Scott was told he had to have Mr. & Mrs. Carbee make this request in writing. Whereas, the properties have a tax lien’s over $150,000, it is unclear if the properties can be separated until the lien’s are released. The Tax Collector needs to investigate this and see what is legal, and what further action should be taken. Scott mentioned his lawyer said it was illegal to have them on the
same card; this is very complicated and needs to be addressed properly.
· At this point, since it has been merged since the ‘70s, the Town would have to have the assessor reassess the properties (at an additional cost to the Town). Deb spoke with the assessor about separating the properties, he said due to the tax lien’s, he can not separate the lots until the lien’s are paid off and released.
· Scott also mentioned Mr. & Mrs. Carbee want the billing for the waste water usage to be separate for each property and the restaurant. Catherine figured the amounts for each place and told Mrs. Carbee the percentages. The Town can do separate billings for the waste water use, once the properties are separated. There is a huge amount of correspondence in the property file. Selectman Kullgren briefly reviewed the file.
· Lastly, Scott mentioned they want to meet with Selectmen and discuss the expansion of their waste water hook-up (for the enlargement of the restaurant.) Scott recalled the Board saying to come back in the spring. The property file has correspondence from February 2004, stating that after the system had been operational for one year the Board of Selectmen at that time will determine what any additional hook-ups will be.
· Selectmen discussed these concerns.
· Action: No assessments will be changed. A written request from Mr. & Mrs. Carbee must be received. The Tax Collector will be made aware of this situation. Mr. & Mrs. Carbee will receive written correspondence as to how much each of the two buildings were charged for the waste water system.
· Follow-up:
· Budget –
· Warrant Articles – Selectman Kullgren asked if we had given consideration to the loader being financed longer than 4 years. Selectman Kullgren also discussed including the Fire Department warrant articles for the smaller amounts into the operating budget.
· Action: Deb will discuss this with Chief Plourde and see what his thoughts are. She will report back next week.
· Selectmen discussed they would like each respective department to have their warrant articles in front of the appropriate budget. (i.e. recycle first, library second, etc.)
· Submitting a warrant article requesting a study committee for the roads was discussed. Selectman Kullgren asked if the Board was going to present this or if the Budget Committee should. Discussion followed. Selectmen agreed they are not going to present this, they have not done research on this. It was further discussed if the Budget Advisory Committee wants to present this, they need to do the research and present it to the Board before February 2nd.
· Deb’s weekly update:
· A letter will need to be signed at the public hearing, scheduled for next week requesting $1.00/year for 20 years lease be sent with the Community Development Block Grant.
· Mrs. Buchanan asked if the Town could remove the weeping willow tree behind her house on Town property. She feels it is dangerous and further asked if the highway crew could remove it. Selectmen discussed this.
Action: Administrative Assistant is to ask the road agent to assess the situation and report to the Selectmen.
· Meeting House fire alarm went off due to the power outage; Administrative Assistant tried to rearm it but was unable to. She asked for Selectman Rainier to look at it and see if he could rearm the alarm.
· With no further business Selectmen adjourned the meeting at 8:15 pm. The next scheduled meeting is Thursday, January 25, 2007 at 5:45 pm.
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