Town of Greenfield
Selectmen’s Meeting Minutes
Thursday – November 16, 2006 – 5:45 pm
Present: Selectmen - Chairman, Conrad Dumas; Selectman, George Rainier
Selectman Dumas called the meeting to order at 5:45 pm
Catherine Shaw taking minutes
Appointments:
6:00 – Recycle Committee – to discuss Frank being a full-time recycle employee. Present were Frank Pelkey, GRC; Neal Brown, Roger Lessard, Kent Vincent & Candi Fowler. Ms. Fowler said they were here to follow up on questions the Board had asked. Frank thought it was to discuss the full time position. It is now a 30 hour/week job. It takes time to bale, to do things and keep clean and get caught up on stuff. Call and get better buyers. Part time man is there to help and can watch over things. The com. can’t believe he’s been doing it alone. It needs to change. Plastics are up. It’s a percentage. Its around 36,000 lbs on milk alone. Soda is a separate plastic. They are 250% up from last year. Selectman asked have
you done an analysis on how you spend your time. Frank said it is different from day to day. Every thing is different. Fowler said they bailed plastic for 4 hours and we still weren’t done. You put so much in and you have to press it 6 to 7 hours per bail. It used to be 8 to 9 weeks to make up a bail and he’s already got enough to bail with just the last 5 weeks. Truck and loader – if Duffy is getting a new loader, we won’t need that (maintenance) money for a truck. Or take the $2,000 out and give it to Duffy for the loader. It takes 20-25 hrs/week to do the bailing and we looked at different volume. The com. recommends 1 to 1 ½ hours to be added to be open to the public. They arrive up until 4:00; he’ll be there until 4:30. He should run labor past the closing hours. Add ½ hour per public session. It takes longer to do the bailing. It needs to be user
friendly to accommodate the public. Needs to keep mini mall clean. Clearing needs more time. That was the com. review and he will make money for the Town. Frank’s come up with a couple solutions to come up with $4,000. But he doesn’t have time. Manage and storing in truck boxes. Manage it by storing it. We are out of room. It takes time to do that. Frank got a phone call that metal was $70/ton. They came and picked it up today. We’re up 20%, rates are lower, but it’s more tonnage. Town money for tickets is flat. Financial side is showing progress each year. Part time service would no longer be done by you. It would be a cheaper labor rate. Selectmen thought the bailer was going to be a time saver instead of shipping. We are now storing for the market. They were sold on the milk run. NRRA did not come through. They don’t do milk runs
no more. The volume is up 250% this year. We have to get baled and moved. There is a lot of room for improvement. The Board wants the com. to show them a chart so they can see the movement of materials. Frank said so you want it up there. No, we want it here. What is the storage capacity? Show labor. How much per month is bailed and shipped? The budget com. will ask questions. Do they have a schedule for meeting with departments? They run their own show. Frank said they came around last year and met with him. First round hoping they will ask a lot of questions. Rainier asked about hauling aluminum cans, Duffy said he would haul aluminum for you. Now the com. says the truck will be used for hauling. He has been using the one-ton so they were going there anyway instead of making a special trip. Just don’t store 10 bails aluminum. Are you in a crisis for storage? He has enough room, but he’s moving mixed loads. There would be more money alone. If they come and
drop the trailer it is $300 and they come back it is another $300 to pick it up. Now they wait while he loads it in 35 minutes and the truck waits. When its convenient for him the truck may be used if the price is up. He now has to move things when he’s at capacity. The Board asked you do 5 bales a week. That’s it? Frank said plastic takes all day. 5 bales takes all week. A load is 30 bales. Storage capacity at the center is about 30 bales. They go out under the lean-to. The Board thought the building was for storage. No, you have the gaylords in there. You have to fill the gaylords and then do the baling. Then he has to get it out of there. He can do 5 bales when he’s not out front. You need 20 gaylords to make 1 bale of plastic. Paper is 2 ½ gaylords to make 1 bale. Price is $35 for paper, cardboard is $95 and plastic is $288 per bale. The
com. will report on everything for the Board. They still have to sort some stuff before it is baled. Volunteers are great. It is checked 3 times before it is baled. They need to train the public better, and get out of the sorting business. We have to be more user friendly. In 2002 we saw baling as an efficiency improvement, but now it is taking more labor. Income running to Keene was nothing. It is a more time consuming process to haul. Dumas feels they are not in favor of an additional part time position. Frank said, “it would be a big help to just handle the Recycling Center. He doesn’t have the time to do it all”. The Board wants info on bails, volume, flow and traffic. It would be nice to get it ahead of time before the meeting. Going back 2 years would be helpful. How much comes in and how much is baled per week? The com. is firm on front of the house presence and
he has to come out and help. Jennings mentioned how they did it in Dunbarton. They had 3 balers to cut down on work. The only thing hanging is where to put the dock. Frank said, “it will be a well investment”. Selectman said the Town is happy recycling. Have you looked into as you throw cost? Peterborough gets $2.50 per rubbish bag. Vincent said, “we’d be nickel and dimming the public. That was not a direction the wanted to go”. That’s why Peterborough makes money. If it costs them to throw money (trash) in the compactor, maybe they will recycle more to save money. You have to have more surveillance on what is going in.
6:15 – Con. Com. – to discuss their proposed warrant articles. Karen Day stated they don’t need the 2nd one. They want to put in only the first one. It is 100% of the Land Use Change Tax. The municipal association said they can accept land with out the vote of the Town. The warrant article had to do with the sale of property. That’s off the agenda. Rainier asked with the 1st one do you have a plan. Day said the Open Space com. is working on going through the large pieces of land in town and doing a study. They thought it would be a good time to get this in place. How much money do they have now? We might have $30,000. Selectman said we went through this last year. And maybe we could have a compromise. It’s been high and low. Day said if we are going to have this growth, they need to balance it with conservation land. They can’t ever catch up. The money helps people to put their land in easement and to do the deed. Many people can’t afford to put their land in
easement. They would certainly help now. Dumas said it should be promoted that way. Some people may not be in support of that. The Open Space com. will be very active in promoting this. You should show the town the last five years and what would not be a revenue. Have you looked at what Francestown did and put a bond together? They have looked at that, but they have other things to do first. If the amount is too high, they can change it on the floor. They can start haggling. They can talk them into it all at once, instead of changing it each year. We need to put some money into that cause. It is $60,000 to $70,000 on the town revenues. Go back 5 years and see how it would affect the tax rate. Let them know it is not just to buy land, but to have a variety of things to do with the money. It’s going to happen at town meeting. There are matching funds for grants. Figure it out for
next week. They should have that data.
On another matter… Day submitted an application for town hall rental for the D2VA. Shaw said it is already on the schedule and it is O.K. to sign it.
George showed Karen a pre-conceptual plan that the Planning Board had been given. Day would like copies.
Bruce Dodge asked for a moment. Going back to the fork truck issue having no breaks. He did some research from OSHA. Its information shows you need recertification every 3 years. Selectman asked does OSHA apply to municipalities. No matter what, it should be safe.
7:30 pm – In accordance with RSA 91A:3 II (c) motion by Selectman Dumas to enter into a non-public session. ~Seconded by Selectmen Rainier. ~All in favor – Unanimous
7:35 pm – Motion by Selectman Dumas to come out of the non-public session and to further seal the minutes. ~Seconded by Selectmen Rainier. ~All in favor – Unanimous
Decision: ~~Need letter from the Doctor. A.A. to research employee’s light duty work status.
Selectmen Approval:
· P/R checks & A/P invoices approval
· Minutes -
· Sign Correspondence – Auditing Companies; John Halper; Mullins reference Coville Estate;
· Sign the Sales Ratio
· Abatements – Cernota: $31.94 interest on Timber Tax, paid not recorded
Russell: $55.41 interest abated on Timber Tax, paid not recorded
GCCC: $183.00 duplicated sewer billing, should have been billed to Old Town Office
· Town Hall Rental - D2VA
Other Business:
Old Town Office – FYI - Crotched Mtn. is moving along nicely in the O.T.O. The furnace needs repair; John Parisi is having it repaired, will work out the cost details at a later date.
Waive Welfare Lien? The Board asked have we done this before? Discussion on procedure. The Board decided to get the medicine to the person in need. Will sort it out with Deb next week. Shaw will make call tomorrow to pharmacy.
C.D.B.G. authorization -
Motion made by Selectman Dumas to -
Move to authorize Debra Davidson, Administrative Assistant for the Town of Greenfield to sign on behalf of the Town a Grant Agreement reference Crotched Mountain Waste Water System Improvements through the Community Development Finance Authority and to authorize Debra Davidson, A.A. to sign on behalf of the Town other necessary forms attached thereto.
Motion Seconded by Selectman Rainier. All in favor – Unanimous.
Letter to Delay’s - Reference barriers being placed near Waste Water site. Rainier asked where is the letter they requested. Dumas stated we told her to have town counsel write it. Rainier thought town counsel would do the wording, but Deb would write the letter. They want to have the letter to sign next week. Have Brian look into vehicles being parked on Town property. We have to plow there. Those blocks have to go.
Budget 2007 – The Board went over changes made to budget compared to last print out. Ambulance cost was discussed. Rainier asked should we contact Crotched Mtn. He can ask if they will help with the costs. Yes, fine by Dumas. Rainier will talk to Donald Shumway. Auditing has new contract amount. There is $8,000 to $10,000 on building repairs. Went over list of jobs to do. Did property liability increase? Deb needs to check. Reduce copier amount to $1500, make sure we have enough. Recycling: We have not increased the budget to reflect Frank as full time with 10 more hours/week. There is a need to have someone to do this other work. Rainier told Bruce Dodge it is part of his job description at this time. Dodge stated the budget com.
recommended it as well. Dumas said with the warrant articles the total should be about the same as last year. Revenue is down. Frank had said that recycling grants are for ½ of the loading dock, 2 trailers and ½ of the Skid Steer loader costs. Frank figured warrant articles would be $18,000 Town and $18,000 grant money.
Meeting for Thanksgiving week: Aaron had said Tuesday was good for him. After discussion, it was decided to have the meeting on Monday the 20th- one hour only and no appointments. The Budget com. Will be in on December 7th. Rainier noted on Monday December 4th there is an awards presentation @ 7 pm at the Fire Station.
With no further business Selectmen adjourned the meeting at 7:50 pm. The next scheduled meeting is Monday, November 20, 2006 at 5:45 pm.
| 
