Town of Greenfield
Selectmen’s Meeting Minutes
Tuesday – October 10, 2006 – 5:45 pm
Present: Selectmen - Chairman, Conrad Dumas; Selectman, Aaron Kullgren; Selectman George Rainier
Selectman Dumas called the meeting to order at 5:45 pm
Debra Davidson, A.A. taking minutes
Appointments:
6:00 – Sheldon & Scott Carbee – Mr. Carbee explained that they would like to increase additional usage of the waste water system, if possible. The building has the room for a banquet facility and Side Trax Café would like to increase their seating. Mr. Carbee provided a letter with flow calculations utilizing the state criteria (see attached) – Discussion followed regarding the upgrade of the septic system the Carbee’s had installed in approximately1996.
Selectman Dumas provided Mr. Carbee a letter the Board had previously sent to the Carbee’s stating the Board would like to have a year to utilize the system before any additional hook ups can be added.
Scott Carbee stated they understand the need to monitor this system, but they would like an opportunity to hook-up additional usage.
Action: Selectmen requested the Carbee’s write a formal request for expansion of the waste water system.
Scott Carbee further asked if the Road Agent can repair the catch basin in front of the Side Trax building, Scott indicated it is the town’s catch basin, not the Carbee’s.
Selectman Dumas stated he thinks there is a misunderstanding, Dumas asked for clarification as to what needs to be fixed.
Scott Carbee stated that the catch basin is not installed properly, the basin is too high and the water can’t get to the catch basin.
Dumas stated that when the area was reconstructed; nothing was done with the catch basin.
Selectman Dumas asked Mr. Carbee if this discussion was addressed when the Underwood Engineer was here doing the work.
Scott indicated they had discussed this and thought it would be addressed through the bond.
Action: Deb to contact Keith Pratt at Underwood and see what he recalls. Selectman Dumas stated he is willing to talk with the Road Agent to see about fixing this catch basin, however we cannot address this until March. We also need some clarification as to who actually owns the property.
Other Business:
· A/P approval
· Minutes – Selectmen accepted the Minutes of the 09/28/06 meeting with changes; Selectmen accepted the minutes of 10/5/06 as written
· Tax Rate – The “unofficial” tax rate was set on Monday, however it cannot be public until the Tax Collector verifies the rate.
· Muzzey Hill Road – Update from discussion between Administrative Assistant and John Teague – the Cilley’s need to provide the Town with an insurance bond, purchased either through their bank or an insurance bonding company.
Conversation between Deb & Duffy resulted in Duffy indicated he would ask for a bond equal to 50% of what the Cilley’s spent to upgrade the right of way.
· Supplemental Intent to Cut – Approved – Boutin/Boothroyd R7-11-2 & R7-11-2-1
· Delay – Administrative Assistant was instructed to ask Attorney Teague if there has been any follow-up with Attorney Makechnie relating to the letter from him on Linda Delay’s behalf.
· Ramp – Discussion of the ADA need for the steps to be replaced with a ramp; to move forward the final retainage to SCI needs to be released.
· Striping & sealing parking lot – Selectman Kullgren asked what the status of this was. Selectmen discussed that it will be put on hold until 2007.
· Waste Water billing – Selectman Dumas motioned to bill quarterly for the wastewater usage, Seconded by Kullgren and Rainier. Voted: Unanimously in the affirmative.
· Elderly Deferral – Selectmen approved an elderly deferral of taxes for R9-69.
· Meeting conflict - Selectman Kullgren discussed he has a conflict on December 14; Selectmen briefly discussed this, the meeting will be rescheduled to Tuesday, December 12 at 5:45.
· Church Lease - Selectmen instructed the Administrative Assistant to contact Michael Sparling and ask for an update, they would like to request a couple weeks notice before the Leadership Committee meets with them, this will allow Town Counsel an opportunity to be present. They would like the Committee to provide dates they can meet; this will give an idea of how to schedule meetings. It is hopeful that one meeting can resolve the contract.
· Budgets - Selectmen will review budgets at their next meeting. Thursday, October 26th the Administrative Assistant was asked not to schedule appointments with the exception of Department Heads and Selectmen. Each Department Head will have 15 min.
· As built plans – Selectman Rainier instructed the Administrative Assistant to check on as built plans for the Town Office, contacting Sumner-Davis may be necessary.
With no further business the Selectmen adjourned the meeting at 7:15 pm. The next scheduled meeting will be Thursday, October 19, 2006 at 5:45 pm
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