Town of Greenfield
Selectmen’s Meeting Minutes
Thursday – June 16, 2005 – 5:45 pm
Present: Selectmen - Chairman, George Rainier; Selectman, William Brooks; Selectman, Conrad B. Dumas
Administrative Assistant, Deb Davidson taking minutes
Department Heads:
7:00 - ConCom, Karen Day – Ms. Day was present to discuss that ConCom has voted to establish a Recycling Committee. Recycling Supervisor, Mr. Pelkey was here as well – Pelkey began the discussion stating that he supports a committee being formed to establish a plan for the future for the recycling needs of Greenfield. They could help establish any oversights of the recycling center, as well as keeping residents up to speed with recycling procedures. Pelkey thought 5 people on the committee would be a sufficient number to be efficient.
Residents who have expressed an interest are Roger Lessard, Neal & Agneta Brown, Bob Jennings, and there are couple other residents that have expressed an interest to Mr. Pelkey. Pelkey would also be on the committee helping out, this will not interfere with any of the other responsibilities Pelkey holds.
Day discussed the ConCom has already voted to establish a recycling committee, they have already prepared a list of ideas of what are important issues that can be addressed. Day provided the Selectmen with a copy of the list. Some of the items on the list are reviewing the future needs of the recycle center, educating residents of how/what to recycle, working with the elementary school, working to obtain the highest prices for our recyclables and more.
Meetings would likely be once a month – at a time when Mr. Pelkey could meet, maybe at 4:00 one day after work.
Selectmen support this idea and look forward to this becoming a success.
It was recommended that we put a page on the website with something about why to recycle
Pelkey asked about the roof over the glass crusher – he would like to know if he can build it or not, he would like to build it 6’ wide by 20’ long. Selectmen would like to see a sketch of what will be built before they approve anything. Pelkey stated he would provide them one.
Appointments:
6:00 – Joe Demour – Water Systems Operator – to discuss how his expertise can help us wit the waste water system – the system is a bioclear system, Mr. Demour stated he is familiar with it. Discussed the system at length.
Selectman Dumas asked what does a Water Systems Operator do exactly? Mr. Demour explained the State regulations and explained that what they do depends on what we want. There is a required level II liscense, depending upon how the Town of Greenfield sets it up, when a trouble shooter is necessary issues would be forwarded to Mr. Demour and if they need followup then the Board of Selectmen would be contacted. Mr. Demour will get the State specs from Keith Pratt with regards to trenching etc. Mr. Demour encouraged Administrative Assistant to contact George Neil at the State level to review our Waste Water Standard Operating Guidelines. Mr. Demour provided the selectmen with propaganda with regards to his services. Mr. Demour asked if we have our groundwater discharge permit yet? Mr. Demour reviewed the
system plans – more discussion followed.
Discussion with regards to the dialer followed – the dialer is a verbatim modular series – the manufacturer is Raiko
Language will be added to the guidelines that “no industrial waste will be accepted”
After speaking with Keith Pratt, Mr. Demour will send a proposal for services to the town.
Selectmen thanked Mr. Demour for his time, indicating they will look forward to hearing from him soon.
On – going matters:
Waste Water Project – Selectman Brooks reported the construction meeting held at town office on Wed. went well. The variety of soils were discussed, outflow for all drainage runs under the area for the fields, there is a damaged culvert needing replacement, outflow is located in a slightly silted area, Road Agent, Fox indicated he will clean it out shortly.
Everything else seems to be going well, they will be moving one line coming into the system from out back.
Septic System Operational Guidelines – Reviewed with changes, made minor changes, will be reviewed with the state.
R6-3 – Kokal 25 acres of wetland was questioned – after research it was found in 2003 Lenny Cornwell re-classified the property, at that time he requested 25 acres of wetland
Other Business:
Minutes - Selectmen accept the minutes of June 9, 2005 Selectmen’s Meeting as written
Selectmen Approval –
· P/R Checks & Invoices
· Abatement: R7-24-3 – burned building on March 1, 2005
· Deletion of R7-24-3 property card
· Elderly & Blind Exemption – Denied
· Fax Consent Form – Cohen Steel Supply, inc
· Credit App – DDA Services
· Current Use – R6-8-8-3
· Change Order for WW System - $11,000 decrease
· Intent to cut – R4-3-2
Review misc. incoming mail –
Wage & Benefit Meeting – Administrative Assistant reported the 2nd meeting went well – the committee created three sub category groups; they will be meeting again on June 28th then with the Board of Selectmen on the 30th
Fire Dept. Filling Well/Pools – It was brought to the attention of the office, the fire dept. has filled at least one well in the past. The resident called asking if they made a donation could their pool also be filled? This was discussed with the insurance carrier, they did not encourage this, and it is a huge liability for several reasons. Discussion followed – Selectmen would like letter to the Fire Dept. to be sent indicating they should not be filling wells or pools.
Religious Decoration Policy – A resident asked the librarian if a religious display could be put in the library, the librarian indicated there was a policy that did not allow religious displays on town property. The resident asked to see the policy; Administrative Assistant indicated she does not have one. Discussion followed Selectmen voted unanimously that the town should stay away from this type of display.
Mtg. House – Administrative Assistant reported that the fridge downstairs & the stove in the upstairs kitchen should be replaced – an ad in the spirit might be a means of obtaining a newer one. Selectman Rainier reported that the outside door does not close properly – Administrative Assistant will ask Mr. Pelkey to look at it.
R2-17-1 – it was brought to the central office staff attention that someone is possibly living in the storage trailer located on this property. The Code Officer will be asked to look into this, particularly with regards to utilities and multi-dwellings on one lot.
Groundskeeper – Selectmen were asked if they are you satisfied with the groundskeeper? He hasn’t done what the contract he signed required. (i.e. has not filled in bald spots, charged for labor to plant flowers) Last week an invoice for plants & labor was approved, Dept. Head had approved it, Administrative Assistant was on vacation and is pointing it out to Selectmen and wondering why. Selectmen didn’t have an answer; they indicated if something is before them to sign, they assume it is all set. Administrative Assistant was instructed to ask Dept. Head about this.
Verizon Business Rewards – Discussion followed the regarding the accumulated points, totaling 12,708. Town could get a few items and put the names everyone who sits on committees, boards GIVers etc. into a hat and pick names, awarding a small token of appreciation to those who donate so much of their time to the town. Two Selectmen approved this idea, one selectman would like the points to be used to purchase necessary supplies from Staples, resulting a savings for the town.
With no further business, meeting adjourned at 7:45 pm. Next scheduled Selectmen’s meeting will be Thursday June 23, 2005 at 5:45 pm. Selectmen would like this to be primarily a work session, only one scheduled appointment.
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