Town of Greenfield
Selectmen’s Meeting Minutes
Thursday – April 7, 2005 – 5:45 pm
Present: Selectmen - Chairman, George Rainier; Selectman, William Brooks; Selectman; Conrad B. Dumas
Administrative Assistant, Deb Davidson taking minutes
Department Heads:
6:45/7:00 – Road Agent, Duffy Fox – monthly updates –
· Mailbox - Selectmen discussed the complaint filed by Donna Andrews that her mailbox on New Boston Road was destroyed the night of Town Meeting. Selectmen would like to finish up this complaint and would like the Road Agent to report his findings. Fox did go to New Boston Road and look at the spot where the mailbox was previously located, he stated that there is no concrete or rebar where the mailbox was, as was reported. Fox stated there is no evidence that the Town did any damage. Fox further stated that he spoke with postmaster on March 29th who indicated that the mailbox had been down several weeks prior to town meeting, as mail was being held
for pick-up. The metal post that was sticking out of the ground has been removed by the DPW. Selectmen thanked Fox for looking into this.
· Cash purchase - Fox stated he needs a heavy duty roller and an axle for a project he is doing, he is requesting $200.00 cash; Selectmen stated Fox needs a bill of sale or other receipt. Fox stated he would provide a receipt for the $200.00; the seller wants cash for the item.
· Spring Clean up - Next week the highway crew will be sweeping and doing spring clean up. Waiting for a damp day to do most of the sweeping.
· Glass Crushers - Fox reported that he and Mr. Pelkey purchased two glass crushers for $350.00. Fox will be using one with the electric motor converted to a hydraulic motor. He wants to haul glass to the back of the DPW shed and crush the glass when they have spare time.
· Recycling Center Loading Dock – Fox stated he would be drawing a design for the loading dock and go over it with Mr. Pelkey. Selectmen asked that Fox build the loading dock, when he has some time.
· Asphalt areas – The areas that were approved at town meeting to be paved were discussed. Fox stated that his son, Matt could do the job as a filler. Discussion followed, Selectmen want to discuss what Frank’s thoughts were first.
· Pad for the metal pile – Fox stated he is not sure what the DES wants. That will be the last of the three projects that are completed at the Recycle Center.
· Cost increases - Hot mix increased $2.75/ton; cold mix went $5.00/ton
· Summary of next few weeks;
o Tuesday going to file for a FEMA grant for the storms in Jan & Feb.
o Thursday grinding the two bad spots on New Boston Road
o Wed. setting silt fence & brush cutting in the area
o Later part of the job will be mid June/July
o Clean-up from winter will start next week – they have agreed to help TJ with the sand on the common
· Paint – Selectman Dumas discussed that he was notified Crotched Mountain may have some white paint that they may possibly donate; he asked Fox if he could use it for the Highway, or for the old town office, Fox stated he would certainly be able to use it. If it comes through he would paint the DPW garage.
· Kokal – The Kokal family has offered to sell the town clay @ $1.00yard; $4.00/yard for field stripped loam – John Hopkins asked where should we stockpile the clay & loam? Fox suggested either at the far end of Oak Park (where the tractor event takes place) or the parking area near the soccer field. To complete the needed work on the soccer field approximately 1200 yards of fill l is needed, 800 yards of clay and 400 yards of loam. This is a minimum of $3,000.00, then a screener, seeding etc.; we are looking at approximately $3-5,000 for the project. How to fund this project is not yet determined; with Selectmen’s approval, John Hopkins
offered to approach a local business. John furthered offered to take a soil sample to the extension service in the near future.
7:00 – Recycling Supervisor, Frank Pelkey - monthly updates –
· Paving Projects – Mr. Pelkey discussed all the paving projects that were approved. He would like to sit down with Mr. Fox and come up with some suggestions to present the Selectmen. Fox stated that Mathewson could use our little projects as a filler job. Pelkey stated he would like to discuss it with Sullivan Paving, that is who provided him with a bid originally. Pelkey notified the Selectmen that the permit to DES was submitted last week, the permit authorizes what can be installed, and we cannot start any projects without the DES approval.
· Recycle Truck – Pelkey reported will be registered tomorrow morning. He would like to go get the glass crushers as soon as possible. Selectman Rainier suggested mailing the registration, rather than driving to Concord.
· Volunteers – Administrative Assistant has the paperwork that volunteers need to sign before they are allowed volunteer. Pelkey will get together with the AA and go over it.
· State Park Recycling – Catherine Deeley from the State Park contacted Pelkey, she discussed the State Park bringing their cardboard & paper generated by the employees & the store. Harry Sloan has met with Pelkey and discussed how they would all like it to be done. Selectman Rainier suggested we try to get the aluminum cans as well. Pelkey indicated he would work on that also, when this is more finalized it would be brought back to Selectmen for approval.
· Revenue - $1,236.00 to date of revenue. Baled prices do vary.
· Baling - Pelkey stated baling is taking up a good portion of his time, he is asking the selectmen for direction to take care of the maintenance of the town. Selectmen suggested that volunteers could be separating when he is open, while he bales. Pelkey stated he will see how it goes for a while, but not sure if he will have the time for maintenance.
7:45 – John Hopkins – Oak Park provided paperwork for resources for a grant application through various foundations that will provide grants. The list of resources were reviewed, writing a grant and suggestions of who could possibly write the grant was discussed. John would be willing to meet with Crotched Mountain to discuss the options of grants etc. that are available through their foundation. Selectmen supported this option.
Selectman Dumas discussed getting together with the Oak Park Committee and the Parks & Rec. Director to have a dialogue and discuss what each has in mind for Oak Park. They will both be asked to attend the meeting next week.
Appointments:
6:00 PM – RSA 91A:3 II (c )
In accordance with RSA 91A:3 II (c ), motion by Selectman Rainier to enter into a non-public meeting. Seconded by Selectmen Brooks & Dumas. Voted Affirmatively
6:30 Pm – motion by Selectman Rainier to come out of the non-public meeting and to further seal the minutes. Seconded by Selectmen Brooks & Dumas. Voted Affirmatively
Decision: The family which met with Selectmen & Welfare Director will provide more supporting documentation than they have on file. At this time, it appears they do not qualify for assistance. No decision was made at this time.
On – going matters:
New Keys – No action
Wage, Benefit Study Committee – No Action
Septic System Operational Guidelines – This will remain on the agenda until adopted. Selectmen would like the code officer to review before adopting the guidelines. No action
Other Business:
Minutes - Selectmen accepted the minutes of March 31, 2005 Selectmen’s Meeting as written
Selectmen Approval –
· P/R Checks & Invoices
· A/P
Mail – Review misc. incoming mail –
RD – Everything has been sent to Rural Development, in Wash. for review. Once we hear from them with an approval, within a week or two, the project will move forward.
Cancer Walk – Linda Magnusen would like to have a rummage sale on April 30th, looking for Selectmen’s approval, again requested waiving of rental fee. Discussion followed. Approved by all Selectmen
Selectmen’s Advisory Committee– Selectman Dumas reported the Committee voted unanimously not to accept the offer from Dublin to withdraw from the district. Other discussion was regarding the district will be researching their options of bidding oil to include all 9 towns.
Selectman Dumas would like the information as to how much oil & propane we use. Administrative Assistant was instructed to forward the information to Marian Alese at Conval as soon as possible, and to further cc the information to Selectman Dumas.
Also AA was instructed to ask Marian Alese about the meeting with the DPW staff of all 9 towns attending an advisory meeting. Is it going to happen, if so when.
Abatements – Final settlements & withdrawal from BTLA were signed and mailed for Haggarty & Roberson. Still waiting for Vincent, it will be mailed as soon as the documentation is signed.
Current Use – Selectmen reviewed the card for Eliza Bowman, and further instructed the office to change the card to be correct. They would like the office to send her a thank you note for responding so quickly, her cooperation was appreciated.
With no further business, Selectman Rainier adjourned the meeting at 8:40 pm. The next scheduled Selectmen’s Meeting is Thursday, April 14, 2005 @ 5:45 pm.
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