Town of Greenfield
Selectmen’s Meeting Minutes
Wednesday – July 15, 2004 – 5:45 pm
Present: Selectmen: Chairman, William Brooks; Selectman; Conrad Dumas, Selectman; George Rainier
The meeting was called to order at 5:45 pm
Administrative Assistant, Deb Davidson was taking minutes
Department Heads:
No Department Heads were scheduled for this meeting
Appointments:
5:45 – Nell Conkright - Selectmen requested Ms. Conkright meet to discuss the use of the Meeting House for the Greenfield Democrats meetings. Ms. Conkright explained that Greenfield is one of four area towns, which are part of House District 2, they meet bi-weekly, and they alternate between towns to hold the meetings. She asked to use our Town Hall once every two months for three hours, each meeting holds approximately 20 people, but it could be as many as 40 people.
Discussion followed.
Motion by Selectman Dumas to allow the Greenfield Democrats the use the Meeting House at no charge, however in the event there are only 10 – 20 people attending, they should come to the Town Office and use the meeting room.
Seconded by Selectmen Brooks & Rainier. Voted Affirmatively.
Ms. Conkright stated the dates that will be needed are July 22 and September 16. Deb will put them on the calendar.
6:00 – Minimum Impact Hearing – Selectmen’s Meeting adjourned for the purpose of holding the Wetlands Minimum Impact Hearing for the Culvert Replacement at Sunset Lake Beach – Department Heads present were: Molly Anfuso, Mike Kavenagh with the BOS conducting the hearing- public hearing adjourned at 6:40 PM. Selectmen’s meeting reconvened at 6:40 PM.
6:40 – Ray Cilley – Mr. Cilley met with the Board of Selectmen to discuss what would be needed regarding the upgrading of a Class VI Road, specifically the end of Muzzy Hill Road. The requirement for Driscoll Road upgrade was that engineered drawing needed to be submitted, Willard Williams also had to provide the town with engineered drawings.
Mr. Cilley stated that he did not believe Mr. Williams did have an engineered drawing.
Road Agent, Wyatt Fox discussed that Willard Williams situation was a little different, it was a new road being built, Mr. Cilley is asking for an upgrade. It is Mr. Fox’s understanding that all road upgrades would require engineered drawings, and that anyone wanting to upgrade Class VI Roads would be required to proceed this same way. Fox asks that a 50’ turn around be included at the end, the roadway can be included in part of that extension.
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July 15, 2004
Mr. Cilley explained his reasoning for this request. Discussion followed with what is needed, why and what the intentions for this extension is.
Mr. Cilley was looking for guidelines, Selectmen discussed the guidelines needed/required. The guidelines required would be that a NH Certified Engineer draw up the plans and to upgrade the road based on the subdivision regulation guidelines.
Discussion followed regarding an abutting property that is possibly going to be sold, and possibly working with that person to upgrade the road.
6:50 – Planning Board Chair, Mike Kavenagh – Mr. Kavenagh discussed the Planning Board budget, the legal fees were discussed. Mr. Kavenagh further requested an extension on the Colburn Subdivision Application. Selectmen approved and signed a written request for this extension.
Since the Planning Board was in attendance, Peter Hopkins asked if he could discuss a couple of items:
· He has had a request from Larry Hill to take the trailer off his property that is there and replace it with a double wide. Peter is looking for direction, Planning Board Chair, Kavenagh indicated he needs to go before the ZBA for a variance. Reason being, the foot-print is changing.
· Request for septic design on Russell Station Road, the property is located next to Virginia Taylor. Hopkins concern is the septic plan does not show any wetland, however Hopkins feels it is either close to or is hydric soil. Hopkins will return the plan requesting soils data within 75’, the well radius to be identified, as well as a high intensity soil survey will be requested.
Kavenagh continued to discuss the Planning Board budget indicating that they will be having an overage on the legal end of their budget, due to the need for legal advise with some of these subdivisions that are coming before the Planning Board. Applicant will incur some of the expenses. The Planning Board is also reviewing some of the regulations; legal requests for advice are the primary reason for this.
The need for a part-time planner for the future was briefly discussed. The Planning Board will research this for the 2005 budget cycle. Further discussion of the need for the ordinances being reviewed every five-ten years.
Colburn Subdivision was discussed – Selectmen asked if the restoration of the logging operation was complete? Does he need the wetlands information, if we can’t provide him with the map? A site walk is scheduled for next weekend. Wet & dry information is also requested. This information has been forwarded to Attorney Teague for advisement.
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On – going matters:
Downtown Project –
· Punchlist with Mr. Lou DeGrandpre, VanDyke Construction – one last walk around will be necessary.
· Plans are back from the State for the Municipal Septic. The prequalification will be in the local paper this week. Prequal must be received by July 30, 2004.
· Close out all projects, combine all funds to the Wastewater project.
Recycling Bay – Recycling Bay update – The trusses went up last Friday, tomorrow strapping on roof and re-framing the West end wall will be complete. Everything from this point forward will show and will move along quickly.
Cemetery Stonewall – The Certified letter to Mr. Hudson was again returned, Townsend Police provided the physical address, and however the letter was returned unknown address. Selectmen asked Deb to invite the Cemetery Trustees back to discuss this further
Meeting House Cleaning – No decision had been made regarding the Church’s proposal. At the last Selectmen’s Meeting it was agreed to wait for all three Selectmen before making a decision.
Discussion followed.
Motion by Selectman Rainier to keep the cleaning status quo. Seconded by Dumas & Brooks. Voted Affirmatively
Beaver problem – Two weeks ago Selectmen asked the Administrative Assistant to research what could be done and/or what the procedure for removing beavers from private property when the dam is interfering with the towns’ right of way. RSA 210- Section 9 + 11 (attached) are the statutes that pertain to this problem. Road Agent, Fox is going to approach the landowners before taking any action.
Flag Pole - Mr. Pelkey asked if he could remove the old flagpole and install at the recycle center? Selectmen unanimously agreed to this request.
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Other Business:
Minutes - Selectmen accepted the minutes of July 1, 2004 Selectmen’s Meeting as written.
Selectmen Approval –
· A/P & Invoices
· Town Hall Rental – AA Workshop, November 6, 2004, 9am – 6pm – No Charge
· Veterans Exemption – RSA 92:28-1 – Richard Eaton
Mail –
· Misc. Brochures were reviewed
Old Lyndeborough Mtn. Rd – A letter will be mailed to the Lyndeborough Selectmen asking them to set up a time and attend a BOS Meeting in Greenfield to discuss this, Mr. Hennessey will also be invited. The meeting will be scheduled for August 19, 2004 – 6:00 pm. This will allow everyone time to schedule accordingly.
Picnic Tables - Molly asked about lending bleachers to the Cal Ripkin tournament? Selectmen voted no, as the bleachers could be damaged when being moved. A compromise is that the picnic tables can be used is acceptable.
ASE Abatement - John Teague & Tom Mullins will be meeting, hopefully in Greenfield, Friday, July 23 at 1:00 to discuss the ASE settlement, they would like Jim Rice and a Selectmen to also be there. Selectmen Dumas and Rainier will attend this meeting.
With no further business, the meeting adjourned at 7:50 pm. There will be no meeting July 22, 2004. The next scheduled Selectmen’s Meeting is Thursday, July 29, at 5:45 pm.
*** No key staff meeting next week, next meeting will be in August.
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