Town of Greenfield
Selectmen’s Meeting Minutes
Thursday – January 15, 2004 – 5:45 pm
Present: Selectmen: Chairman, Conrad Dumas; Selectman, William Brooks; Selectman, George Rainier
Meeting opened at 6:00 pm
Administrative Assistant, Debra Davidson was taking minutes
Department Heads:
Appointments:
5:45 – Code Officer, Peter Hopkins; Deputy Officers, Charles Stephenson & James Plourde; Greenfield Inn Owners, Vic & Barbara Mangini – Mr. Hopkins invited all parties to attend this meeting for the purpose of discussing the Code Violations Letter, he has mailed to Mr. & Mrs. Mangini. Mr. Hopkins wanted to explain his concerns and to discuss how the matters will be addressed.
Selectman Dumas opened the meeting explaining the purpose of this meeting. Mr. Mangini explained how he has mailed a letter to the State explaining what his plans are regarding the matters the State Fire Marshall has asked him to address. Mr. Mangini also included a 10 year occupancy list which shows less than 50% occupancy for the last 10 years. Also included was a list explaining the layout of the Greenfield Inn, showing 9 rooms allowed for occupancy.
Code Officer, Peter Hopkins explained he wanted to invite the Mangini’s so everyone would understand why this meeting has been called. Peter presented a packet explaining an outline of what has been transpiring between Hopkins, the State Fire Marshall Office and the Greenfield Inn. Greenfield Inn needs to respond to State Fire Marshall request for addressing 13 infractions at the Greenfield Inn; these matters are non-compliant with State regulations. Peter read a portion of a letter from the Mangini’s to the State Fire Marshall, Thomas Humphrey. It is noted that the State did grant the extension requested for the Greenfield Inn. Lengthy discussion followed Peter read a letter responding to Mangini letter to Tom Humphrey.
The Life Safety Letter was discussed
Mrs. Mangini expressed that Mr. Humphrey has allowed them up to one year to address the items in the letter and become compliant.
Regarding the Notice of Violation issued from the Town – Mr. Hopkins stated he believes this letter has not been addressed; he stated he understands these rooms are still being occupied at this time. Corrective action to be taken by the Inn, at this time by Peter’s request, if it is not taken, legal action will follow. The steps needed to correct the violations are as follows:
1. The Mangini’s (Greenfield Inn) must apply to the Planning Board for a Site Plan review to request an expansion – With regards to the Carriage House, located on Slip Road they need to apply for a change in use; this property used to be a residence now it is a rental. They further need to request permission to expand from 9 rooms to the accurate number of rooms (Hopkins believes this number to be as many as 20, they are currently only lisenced for 18).
2. They need to apply to the Zoning Board of Adjustment for a special exception -
3. They need to apply to the Town, Code Officer, for proper building permits, which have never been properly acquired.
Mr. Mangini explained that the extra rooms, which Peter is mentioning have been removed. He further explained his daughter is to take over ownership of the Inn shortly, and the room in question has been renovated into a sitting room. Mr. Mangini stated there are no beds in this room.
Selectman Dumas reiterated to get the process started, Mangingi’s need to go the Planning Board sooner than later, obviously nothing will be resolved this evening at this meeting. They need to bring back the approval by the Planning Board, dated August 1989 and bring it up to date. They should appear before the Planning Board for a pre-conceptual consultaion, the Planning Board will provide directive from there.
6:30 – Budget Committee & Dept. Heads – To discuss 2004 proposed budgets – Selectman Dumas reminded everyone about the public hearing on Thursday, February 5th at 6:30 pm. He further requested that all Department Heads be present at this hearing and to be prepared to discuss their budgets.
Budget Committee Members Present: Aaron Kullgren, Bruce Dodge, David Hedstrom, Robert Geisel, Linda Nickerson
Dept. Heads Present: Frank Pelkey, Karen Day, Molly Anfuso, Duffy Fox, Marilyn Fletcher, Kevin O’Connell, Brian Giammarino, Loren White, John Gryval
Parks & Recreation: Molly Anfuso
Ms Anfuso discussed the proposed Parks and Recreation budget. Aaron Kullgren asked about the increase in Building Repair and Maintenance? Anfuso explained the gazebo needs painting, dugouts need repairs, electrical for shed, baseball field fence installation, and the new building all will be requiring maintenaince.
Anfuso further explained the Groundskeeping account houses the gardeners tasks; she will be looking to bid the gardener with the groundskeeping, including the mowing of the new septic area when it is installed. Explanation of the $5,000 warrant funds for the repair of the Sunset Lake Beach is included in the budget under Grounds maintenance. Part time wages is increased due to additional hours for Ms. Anfuso of 5 hours / week. These additional hours are needed for additional work required with the Parks and activities programs. Ms. Anfuso will not be increasing Activities funds, she believes Parks & Recreation can be close to self supporting, if not totally self supporting. There are many ways to acquire funds other than by tax dollars. The revolving recreation account will be readdressed at Town
Meeting, this will allow better utilization of the funds for activities as necessary.
There will be an additional line item added to the Parks and Recreation budget, this will allow for heat in the gym. We will appropriate $250.00 in 2004.
Recycling: Frank Pelkey
Mr. Pelkey stated that he needs to add $500 for equipment maintenance – the reason being, the compactor keeps freezing and he needs to install a heating coil to keep the fluids warm. Mondadnock Disposal has said they will do the maintenance of the compactor…the $500.00 should be enough to cover the maintenace for the year.
Does the current budget, as proposed, reflect the operating costs of the new building? Mr. Pelkey repsponded that it does.
Hazardous Waste budget was questioned. Mr. Pelkey explained that every two years there needs to be a Hazardous Waste Day which will allow residents an opportunity to dispose of their hazardous waste.
Aaron Kullgren asked about the ( 1,099.65 ) income which is noted in the recycing budget? It was questioned why these funds show up this way and are not reflected as a revenue? Deb attempted to explain why this is shown in this way, it was not a revenue, it is itemized on the NRRA billing; Deb will write the exact reasoning down and provide it to the budget committee
Mr. Pelkey continued to discuss the warrant article he will be proposing for the new bay at the recycling center. It was explained to the BudCom that the building will cost $44,000 – however with grants the project will be a cost to the town of $38.000. application for grants totalling $7,000.00 will be filled out, a $2,600 grant for a Waste Oil unit, and $3,500 of the $7000 for the purchase of a forklift will be paid for through a grant from NH the Beautiful. The purpose of this bay will be to provide an area to store baled products. Mr. Pelkey stated that he believes by building this bay the Town will have additional revenue of $6,000/year. The Town will be in a position to store bales of aluminum, cardboard, plastic etc. Mr. Pelkey stated that “within 6-7 years the baler will pay
for itself”. The new bay will house the baler, forklift and any other equipment that Duffy can find to fill up. Mr. Pelkey also stated that he will move his office to this space which will be heated and fully enclosed.
Selectman Rainier explained how Mr. Pelkey can be involved in the “milk run” program provided by NRRA. The NRRA works with local towns to provide a significant load of baleable items, to allow for a larger revenue source.
Conservation Commission – Karen Day
The budget seems to be pretty straight forward there were no questions and/or comments for Karen.
Police Department – Brian Giammarino
Deb made copies of Giammarinos explanations of increases/decreases for the Police Departments Budget. Chief Giammarino verbally explained his budget. No discussion
Fire Department – Loren White –
Loren stated that the Fire Department budget is basically flat lined if the Generator and the Paving Warrant Articles were removed. Al Burt asked if there was enough funding to equip the new rescue truck if the warrant passes. Gasoline & Deisel will be increased to $1350.00; heat will be increased to $3,500.00.
Proposed Warrant Articles were discussed –
· Rescue Truck - Chief White asked that the proposed purchase for an Ambulance be renamed to be referred to as a Rescue Truck – Chief White further explained why they are proposing to purchase a used ambulance, it will be 1997 or newer, however it wll not be used as an ambulance for transport. The purpose of it wil be to allow use of a piece of equipment that will allow medicine to be kept at a stable climate controlled state, as well as keeping victims warm and comfortable, until a transport ambulance can become available. Fire Dept is running out of space with the limited equipment that they currently have, example is jaws of life etc. are pieces of rescue
equipment, hauling the unnecessary equipment becomes cumbersome; another reason is that the rescue equpment and the medical equipment should be kept seperate. Primary purpose would be for inclemient weather usage for safety and comfort of patient.
Dumas - Two vehicles with different items on board is more efficient; Would they need to take both vehicles to rescue calls?
White - No, they could better determine which vehicle would be required to best suit the incident. However, there may be times when both vehicles would be needed, for example if jaws of life were needed, most likely both pieces of equipment would be required to be present. Grants will be looked at for this as well.
Al Burt discussed the requirement for Manchester to drive an Ambulance, is to take the EVOK class –our fire men curently take this call in order to be certified to drive a Fire Truck. Two EMTs and a certified driver would be needed to transport. It was suggested this be run past the insurance company for claification, Deb was instructed to do this ASAP.
· Rescue Boat – the purpose of this was explained as necessary as a replacement of the boat that has been sunk. There has been two incidents needing a boat in the last ten years . The last incident proved the boat to be unworthy, it was not a feasible rescue vehicle. Hancock was called in to use their boat. If a new motor were installed in the current boat, it certainly would not be a safe boat. Looking into a boat that will allow for two, good sized men, an appropriate motor and the ability to rescue persons in the water. Grants were discussed; Selectmen have asked about pursuing grants for this purchase? Loren stated that they
certainly will look for them, however he was not comfortable with incorporating grants into the warrant article. With BCH Center going full board, State Park and Crotched Mtn. opening their beach- the likelyhood of the need of a boat is very realistic.
Deb was asked to check around if there are grants for used equipment such as this. Selectmen discussed everyone attempt to find the best financing.
Highway – Duffy Fox –
Budget was discussed, a basic flat budget. Retirement increase due to the new employee… Vehicle repair/maintenance – is $17,000 enough? Fox explained that a majority of the cost for Sand/Salt will be covered by FEMA
Proposed Warrant Article:
· 6 Wheeler Dump Truck – Cost to the Town is approximately $100,000 will be paid over a 4 year lease/purchase time period. The first payment will be approximately $27,000
Library – Peter Wensberg & Virginia Hillegass –
Mr. Wensberg explained the following
· 32% Increase in the budget is primarily due to computer support and maintenance, increased hours, increased wages, building repairs & maintenance increase due to additional space. However, the new space is not anticipated to need any maintenance, the old space does have some problems with water in basement.
· Eventually a new roof on the old building will be needed.
· Electricity increase 78% result of twice the space, the same is true for the heating fuel. The fire and security system was discussed; the system is a lease purchase, the town will own the system off in three years. As far as library usage goes, 96 new library cards since the opening of the new library….rev iewed statistics of the library since the opening in october, discussed the portion of funds that have been raised fromsourcdes outside of taxation totalled close to 450,000….cost to the town was 185,000…
Proposed Warrant Article –
$48,000 final renovations of the basement, completion of bathroom facilities, etc…outside entry, ramp needed to be installed, two means of egress; 2200 sq. ft. would easily fit 100 people, allowing some relief of the town house.
Chief White asked if since there is a drainage problem, is that going to be addresesd in the work on the new site?
Wensberg - A de-humidifier has been installed, but needs to know more about the problem itself before what necessary action will be needed for sure. They have taken some of the asphalt out and the old portion of the building seems to be doing ok with less moisture.
Dumas reminded everyone present that the Budget Hearing will be Thursday, February 5, at 6:30 pm.
On – going matters:
1. Budget –
2. Dowtown Project – no update
3. Septic Pump at Town Office – no update
4. PILOTS – Signed the contract for Crotched Mountain, will be mailed back to Attorney Teague next week.
5. Wastewater policy – review and discuss at next meeting
6. Driscoll Road – no update
Other items:
1. Minutes - Selectmen will accept the minutes of 12/18/03 1/8/04 Selectmen’s Meeting as written
2. Selectmen approval –
· A/P Checks
· P/R Checks
· Shepards Auto Inspection Station Application – continued until next week
3. Mail - Review miscellaneous mail, correspondence and memos –
4. Purchase Orders – remain on adgenda until discussed
With no further business, the Selectmen adjourned the meeting at 8:45 PM. The next scheduled Selectmen’s Meeting is Thursday - January 29, 2004 at 5:45 PM
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