PLANNING BOARD
TOWN OF GREENFIELD NH
MEETING MINUTES
RECORDED BY SHARON ROSSI
August 10, 2015
Amended:
Members attending: KO’Connell, SFox, PRenaud, KPaulsen, AWood, RMarshall
Audience Members: Deb Buxton, New England Forest Products
KO’Connell asked RMarshall to sit in for JFletcher.
7:05 p.m. Meeting Opened
PRenaud began reading the July 27, 2015 meeting minutes. Minor spelling changes were made. Two substantive changes were made. Line 48-49: sentence to read, “KPaulsen said a 2009 amendment in the town warrant changed the name from Capital Reserve Fund to Fire Rescue Capital Reserve Fund.” Line 49: added at the end of the sentence, “since the revised ????????. RMarshall motioned to accept the minutes as amended. SFox seconded the motion. Vote was unanimous in favor.
7:34 p.m. NE Forest Products PCC presented by Deb Buxton
There is a piece of land behind NE Forest Products owned by the State of NH that NEFP would like to have. The State said if we have a piece of land that is equal in value and we could do a land swap. As it turns out, the Barbara C Harris Foundation has a piece of land by the second Otter Lake boat ramp they will sell to us and then we can swap with the state land that is behind us. The State of NH and Barbara C Harris will apply for the lot line adjustment. So, I am here to know what to do. RMarshall said, “You have to acquire the piece in question and then do a voluntary merger to your current property.” RMarshall said, “I have a concern. If they move this lot line, then what does this do to the current piece? Is it another parcel?” RMarshall
feels that we should ask LGC about the movement of the lot line as it might leave a piece of property belonging to no one. RMarshall said he supports this, but it has to be clean swap because of working with a state agency and a non-profit entity could be tricky so legal needs asked. This will help the state park, boaters, and NE Forest Products. KO’Connell will ask LGC for their opinion in how to proceed and NE Forest Product should check with their lawyer to make sure all is in order legally. KO’Connell will contact DBuxton with LGC’s opinion.
8:05 p.m. Allrose Farm Country Weddings
KO’Connell advised the public hearing for ARF is still in abeyance. The Board of Adjustment will be holding a hearing for a variance on Wednesday, August 12. A question arose about the Planning Board comment which is on the ZBA application. KO’Connell said the Planning Board sent them to the ZBA for a variance which is recorded in the June 22, 2015 meeting minutes.
RMarshall asked should we be giving them a different answer that what is in the minutes…such as, it is not a permitted use for that district. Our opinion is either grant the variance or not. We interpreted what was presented to us as not meeting our zoning ordinance.
PRenaud said at this point there isn’t any more to say about this because we’ve already acted on ARF’s application. Our suggestion was to go for the variance.
After a discussion on the ZBA application on the Planning Board comment line, the consensus is, if a ruling has made by the Planning Board, a comment must be added to the ZBA application. If it is a case where the ZBA is soliciting an opinion, such as on a PCC, then it is individual board members opinion recorded.
It was noted that under Rules of Procedures a clarification needs to be entered on what the ZBA application comment line is for. A PCC is an informative meeting that is non-binding and the opinions of the Planning Board is not always needed, but is advisable.
If the case is where the ZBA is soliciting an opinion from the Planning Board for whatever ruling the Planning Board gave, we may only give back the ruling.
If the case where the ZBA is soliciting an opinion on a PCC, then it is individual board members opinion which will be given.
RMarshall asked board members to think about this and come back with statement that we may use.
8:41 p.m. CIP
KPaulsen presented newer forms to the Board for discussion and he had recommendations for time frames
Time frames:
By August 24th, the CIP report will be ready enough for a final product to hold the public hearing. He would like the public hearing to be Sept 14th and on Sept 17th he would like to do a presentation to the Select Board, Budget committee, and other interested parties.
Prioritizing the Spreadsheets:
Police Dept
Project |
Dept Priority |
PB Priority |
Replace 2010 Crown Vic |
1 |
N |
Replace 2011 Crown Vic |
2 |
N |
Replace 2017 police cruiser |
3 |
N |
Fire Dept
1985 Pumper Overhaul |
1 |
U |
1977 Forestry Pick-up |
3 |
N |
1988 Tanker Overhaul |
2 |
U |
1989 Crew Cab/Rescue Equip |
8 |
N |
1998 Ford Rescue/Ambo |
11 |
N |
Replace Extraction Equip |
4 |
U |
Replace Turnout Gear |
5 |
N |
Purchase Turnout Gear Washer |
9 |
D |
Replace Air pack Bottles |
6 |
N |
Replace Cardiac Monitor |
7 |
N |
Build Commercial Turnout Gear Locker Room |
10 |
D |
Town Clerk
Fire Proof Cabinets |
1 |
N/D |
Tax Collector & Welfare Dept
Combine Tax Office with Clerk Office |
1 |
N/D |
Administration
Replace Propane Stove & Water Heater |
1 |
N |
Repair Stained Glass Windows in the Meeting House |
2 |
U |
Meeting House Oil Burner w#2 |
3 |
N |
Town Office Window Upgrade |
4 |
D |
Repair Steeple internal structure |
5 |
U |
Replace Meeting House Electrical Panels |
6 |
N |
Library
Repair Foundation Leak |
1 |
U |
Climate Management System |
2 |
N |
Highway-Paved Roads
Russell Station Road |
1 |
N |
East Road Segment |
2 |
N |
East Road Segment |
3 |
N |
East Road Segment |
4 |
N |
All Other Roads |
TBD |
|
DPW – Facilities
Highway Garage Roof |
TBD |
N |
DPW-Highway Vehicles
Tandem Dump (10 wheeler) |
C |
|
Replace 2012 F-250 Pick=up |
5 |
N |
Dump (6 wheeler) |
1 |
N |
Replace 2007 F-550 Dump Truck |
2 |
N |
2009 Backhoe |
6 |
N |
Replace Loader |
4 |
N |
Replace Grader |
3 |
D |
Trackless Municipal Tractor |
7 |
N |
Recycling Center
Pave Hill entrance and exit |
1 |
N |
2 yd. Compactor & 42 yd. box |
5 |
D |
2 yd. Compactor & 42 yd. box |
6 |
D |
Rear Overhangs |
4 |
N |
Vertical Baler 1 |
2 |
D |
Vertical Baler 2 |
3 |
D |
Vertical Baler 3 |
7 |
D |
Parks & Recreation
No change
KPaulsen ask members are to look over the total presentation, check for typos, etc. If you have any questions or corrections please have them ready for the next meeting. KPaulsen will present at the next the final draft.
RMarshall said he talked with LMurphy and she wants to come in and do the editing on the Master Plan chapters on Transportation and Construction Materials for the September 28 meeting at 7:30 p.m.
SRossi reminded the Board that it is getting close to December and a replacement will need at least 2 -3 months for training. KO’Connell said he plans on talking with JGryval about this on Wednesday after the ZBA hearing.
10:06 Adjournment
AW motioned to adjourn. PRenaud seconded the motion. Vote was unanimous in favor.
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