Planning Board
Preliminary Meeting Minutes –
Recorded by Sharon Rossi
November 12, 2012
Members present: RMarshall, JFletcher, PRenaud, KO’Connell, SChicoine
7:00 p.m. JFletcher began reading the October 22, 2012 meeting minutes. Several spelling, punctuation and replacement of words were done. No substantive changes were made.
PRenaud motioned to accept the minutes as amended. JFletcher seconded. Vote unanimous in favor.
7:12 p.m. Mail received:
Returned certified notices for James Smyrl Sutterlin and Muryln R. Miner
SWRPC Fall 2012 Meeting Brochure for November 13, 2012
Town of Greenfield Planning Board Budget Report Y-T-D 2012
SWRPC Invoice for Master Plan services rendered through 9/16/12
Greenfield Building Permits Y-T-D 2012
Foreco Letter-Survey plan for Carbee Family Trust & Greenfield Industries R5, Lot 18 overlapping land claims south of Rand Brook.
7:18 p.m. RMarshall said that DTuomala was to present information that the Board requested, but she was unable to get operators to come to do test pits and asked that the continuation be moved to 12/10/12. PRenaud questioned the procedure of this request. He read RSA 674.4.d.1 and feels the Miner subdivision should be renoticed. RMarshall noted that he had posted notices to the public informing them of the change in the agenda and that the Miner subdivision would be discussed on December 10th. JFletcher motioned to table this commentary until after Sawmill Estates application.
7:26 p.m. RMarshall commented he is re-organizing files and noted that CShaw has kept a record of all subdivisions from June 1969 to April 1999. He is updating the files as well as the subdivision list and advised there will be a spreadsheet available in the file room for anyone.
7:30 p.m. Sawmill Estates Application
CBranon, Fieldstone Land Consultants representing Sawmill Estates, handed the application to the Board. RMarshall advised to Gwynne Mitchell and CBranon that he will hand deliver to COglivie, Planning Consultant, to make sure all is in order. She will advise of her findings. CBranon asked about the fees and commented that GMitchell was hoping for some leniency for the total of fees. RMarshall will talk with the town accountant as there is some confusion about the fee schedules and will address this at the next meeting. CBranon said we have a completed application with a design modification of the removal of fire pond, and adding a fire cistern. He also said all previous waivers are still in place. RMarshall commented, “At the December 10 meeting, the formal application process will begin.
7:37 p.m. JFletcher re-opened the discussion on the notification on the Miner subdivision. PRenaud noted that the agenda had been changed and that perhaps we should renotice. Following discussion, it was agreed that the agenda is tentative, subject to change,and is a courtesy provided by the board to the public. It should not be viewed so as to restrict the ability of the Board to conduct business. This discussion precipitated a discussion of how we handle all subdivision applications. It was agreed that we needed to follow the language of the regulation.
To that end, the Board agreed that we will:
· Receive applications only at a regularly scheduled meeting
· Schedule the formal submission of an application at a publically noticed meeting. The
Board will then go through the application checklist, review consultant
recommendations, if necessary, and vote to accept or deny the application.
8:00 Sawmill Estates
SChicoine noted on our application it states that any engineer whose stamp is on the plat, should be notified via certified mail. It was noted that CBranon, Plouff, Guida stamps are on the Sawmill Estates plat but we do not have addresses needed for certified notices. RMarshall will contact GMitchell and get those addresses to SRossi so certified notices can go out.
8:10 Community Planning Grant:Town-wide mailing
JFletcher has designed a postcard to be sent to all households in town announcing the Community Conversation meeting scheduled for December 1, 2012 from 10-12 at the Stephenson Memorial Library. The Board suggested minor spelling corrections and thought the draft was good. JFletcher will take care of mailing, to take place late Thanksgiving week.
9:00 p.m. Continuation of Miner Subdivision re-opened. RMarshall commented that DTuomala was to present information on test pits in the developable areas that were designated by the Board. She was unable to get operators to come to do test pits. She asked that the continuation be extended to 12/10/12. KO’Connell motioned to so move. JFletcher seconded to continue to 12/10/12 @ 9:00. Vote unanimous in favor.
9:07 p.m. RMarshall commented that Ben Frost, Public Relations Director of New Hampshire Housing will be attending the December forum at the Library. The program for the Community Conversation is coming together. It will include:
· An introduction to the origins of this initiative.
· An examination of the results of our Ordinance and Regulation review
· A slide show of the downtown area from 1800 to present showing the historic buildings
and evolution and development of the Village
· An introduction to an innovative land use tool called a Neighborhood Heritage District RMarshall will conduct the meeting and asked for volunteers to assist. SChicoine and PRenaud volunteered. We will also need a scribe to record audience input. We will discuss final plans at our meeting on November 26.
RMarshall commented we also we need babysitters for the meeting. JFletcher will check with his spouse to see who the Girls Scout leaders are and to possibly ask them to be sitters. RMarshall will be doing public notices to the papers advertising the grant meeting.
As part of our outreach to the various town groups, RMarshall has been meeting with several groups as “an ambassador” from the Planning Board personally reaching out to urge their attendance at the Sat Dec 1 meeting, including the Historical Society and the Library Trustees. PRenaud will be attending the ConCom meeting and will deliver the grant information to the group. JFletcher will try to schedule a meeting at the Greenfield Commons Senior Center.
9:32 p.m. JFletcher motioned to adjourn. KO’Connell seconded. Vote unanimous in favor.
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