Planning Board
Preliminary Meeting Minutes –
Recorded by Mike Borden
March 26, 2012
Members present: RMarshall, JFletcher, PRenaud, KO’Connell, MBorden, RWimpory
7:07 p.m. Minutes
Prenaud read the minutes of March 12, 2012. Several punctuation changes, spelling corrections and a date change were made. There were no substantive changes. JFletcher moved to accept the minutes as amended and PRenaud seconded. All in favor, the motion carried.
7:25 p.m. Mail
· Final Plats for the Country Comfort Homes subdivision on Forest Road
· Lorman Educational Services advertisement
· List of current Town Officials and elected boards and committees
· Anonymous Master Plan Survey questionnaire
7:30 p.m. Election of Officers
The following nominations were made for officers for the ensuing year:
· Chairman: Bob Marshall, nominated by MBorden and seconded by JFletcher.
· Vice Chairman: Mike Borden, nominated by BMarshall and seconded by JFLetcher.
· Corresponding Secretary: Kevin O’Connell, nominated by BMarshall and seconded by JFletcher.
Hearing no other nominations, MBorden moved to vote for the slate of officers as proposed. JFletcher seconded. All in favor, the motion carried.
7:35 p.m. Driveway Regulation
KO’Connell continued the discussion of the Driveway Regulation guide that we have been working on for the DPW Supervisor and the Code Enforcement Officer. He presented a draft of a checklist that could be used to assure that a proposed driveway was in compliance with the Zoning Ordinance. Following discussion of the roles of both DPW Supervisor and Code Enforcement Officer, BMarshall volunteered to prepare a draft packet of information for both DPW Supervisor and Code Enforcement Officer that would ensure uniform application of both the Zoning Ordinance and the Driveway regulation.
8:00 p.m. Goal Setting for 2012
BMarshall asked what goals should be set for this year?
· KO’Connell recommended that we resolve the question of a definition of tree canopy height for the Telecommunication Ordinance.
· The PB felt that we needed to work on designating new industrial/commercial land for development.
· PRenaud, CIP Chairman, asked about the need for a CIP this year? Since a new CIP had been developed in the fall of 2011and a major recommendation was expected from the Roads Committee this year for Town Meeting in 2013, it was felt that we should put off a new CIP until 2013.
BMarshall informed the Board that he had a meeting scheduled for Thursday, March 29th with the Board of Selectmen at 7:00 p.m. He felt that it was important to have an annual review about progress on the Master Plan and a discussion of goals for the new year following Town Meeting. This would make the Master Plan more of a living document and more connected to goal setting and development in Town. Members of the PB were invited to attend if they wished.
8:45 p.m. Ground Water Protection Ordinance-Conditional Use Permit Draft
BMarshall presented a draft of a Conditional Use Permit, now necessary since the Ground Water Protection Ordinance had been passed by the voters. With the help of Pierce Rigrod of DES, this permit has evolved from other permits in the state, modified to meet Greenfield’s needs. He asked Board members about what fees should be assessed. After a brief discussion RWimpory moved that the application fee be assessed so as to cover the costs to the Town of processing the application and providing newspaper notice. He suggested a $50 application fee and a $10 per abutter notification fee be assessed in order to process the application since a public hearing was required with proper notification. These numbers will be included on the draft, to be voted on at a later date.
BMarshall volunteered to prepare an annual inspection form to be completed by the Code Enforcement Officer or other designee of the Planning Board to be used in the annual inspection of approved conditional uses. Several edits to the draft were suggested and they will be included on the subsequent draft.
9:15 Groundwater District Map
BMarshall said that since the Groundwater Protection District article passed, we now need to purchase a map, referenced in the Ordinance, to be available at the Town Offices. The Board unanimously approved purchase for public reference.
9:19 p.m. Round Table Prompts
BMarshall handed out some proposed prompts for discussion at the Master Plan Roundtable scheduled for April 28 at 9 a.m. He asked for suggestions, edits, comments about the prompts. JFletcher and PRenaud both felt that the prompts were too much for the planned 45 minute discussion. BMarshall explained that the purpose of the prompts was not to have each one discussed in detail. The idea was that each subgroup would review the list and select the top three or top five as objectives/goals for the Town to pursue as part of the vision for the Master Plan. Each sub group would report out their findings to the larger group and that information would then be given to Southwest for inclusion in the vision. It was felt that was a better strategy, rather than having an in depth discussion of each.
9:45 Changes to be made in Zoning, Subdivision and Site Plan Review language
As a result of the recent elections, several changes need to be made to the Zoning Ordinance, Subdivision Regulation and Site Plan Review language. BMarshall will meet with Catherine Shaw to update language changes caused by the amendments to the Zoning Ordinance that were approved by voters on election day. Those changes include language about Storage Trailers, language to require special exceptions for telecommunication facilities in the General Residence District, language clarifying dimensions in the Crotched Mountain Rehabilitation and Education District and language creating the Ground Water Protection District. After reviewing checklists for both the Site Plan Review and the Subdivision Regulation, it was felt that the language already there was sufficient to assure that the Ground water Protection District would be addressed in
either application.
9:58 Adjournment
KO’Connell moved to adjourn. PRenaud seconded. All in favor, the motion carried.
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