Skip Navigation
This table is used for column layout.
 
Planning Board Minutes 10/24/2011
Planning Board
Preliminary Meeting Minutes –
Recorded by Sharon Rossi
October 24, 2011

Members present:  BMarshall, PRenaud, JFletcher, KO’Connell, MSteere, MBorden, RWimpory

7:03 p.m. MSteere began reading the October 10, 2011 meeting minutes with MBorden continuing from page 5 with KO’Connell picking up at page 8 and JFletcher completing the reading of the minutes at 7:35 p.m.  Several spelling, punctuation and replacement of words were done.  No substantive changes were made.

8:05 pm MSteere motioned to accept the minutes as amended. MBorden seconded the motion. Vote carried in favor.

BMarshall read an e-mail from KDay concerning the October 10, 2011 meeting minutes.  She clarified commentary on Line 73 (location of proposed new DPW sheds), Line 78 (metal cargo containers), and Line 89 (comment by DPW Supervisor about being “broke”).

8:30 pm

PCC Kamieneicki   

This Preliminary Conceptual Consultation was cancelled since the applicant was not present.

Greenfield Meeting Place Site walk

A site walk was scheduled for final review of Greenfield Meeting Place, as requested by BGrunbeck, for November 14, 2011 at 6:30 p.m.  

RWimpory asked, “Are we putting undue responsibility on BGrunbeck in putting up the light on his building or on the corner of the street?”  MSteere commented, “That he, BGrunbeck, offered to put the light in.”    BMarshall also commented, “There is a town light somewhere down that street, but how much light is visible on the corner isn’t known.”   It was commented that after the site walk, it will be easier to see how the light BGrunbeck is putting up will reflect on the crosswalk at the corner of Forest and Slip Road.

CIP follow-up  

MSteere handed out copies of the finished draft. He made several changes.  Listed are the changes:

  • On page 5  listed JFletcher  as the information gatherer for the Fire Department
  • On page 6  Numeric changes were made on summary page which includes the   Recycling Cycle centers equipment changes
MSteere said that JHalper asked that these items be added in the CIP. Finding no substantive changes as a result of the Public Hearing conducted on October 10, 2011, MSteere motioned to accept the CIP as presented this evening.  MBorden seconded the motion.  BMarshall asked if there was any discussion on the motion.  Hearing none, he called for a vote.  A unanimous vote in favor was carried.

BMarshall then commented that he will print out the CIP and with MSteere will meet with Select Board hopefully in November.

MSteere commented that neither during the public hearing nor during the information gathering process from the administration was the Town Meetinghouse mentioned, such as what needs to be done to maintain the building?  It is a building that will have to have its issues addressed in the future.  RWimpory mentioned that bids are being gotten for the repair of the stairs.

BMarshall thanked the Board members for their concerted efforts in obtaining this information for the CIP presentation.  It was noted that MSteere handed off the CIP worksheets and information/instructions to PRenaud.   BMarshall will set up date to meet with Select Board.

Planning Board Budget

BMarshall made copies of the budget proposal and made some minor changes and notified the Board of the changes.    RWimpory asked about the clerical services increase.  How many hours will this entail?  BMarshall said, at this time, the hours haven’t been figured out.  Once proposal is received from SWRPC, then hours will be available.”  MBorden motioned to accept budget at presented. MSteere seconded the motion.    Vote carried in favor.

Groundwater Protection ordinance

BMarshall said that P Rigrod (Drinking Water and Groundwater Bureau, NHDES) suggested changes and deletions that are shown in draft 6 of the ordinance that I made copies of for tonight’s discussion.

PRigrod suggested suggested many language changes that were discussed and revised in the final wording. He also suggested that we add wellhead protection areas for public water supply wells as defined under Section V of this ordinance.  He suggested that we needed an updated map showing all public wells in town.  BMarshall said, “We have a map that defines that in the 2003 Master Plan.”  RWimpory asked if the updated map would be in the Master Plan.  BMarshall said that the new map would be in the Town Hall for reference and could be included in the new Master Plan.  MSteere said we should add any new wells that come into place that meet the public well definition to the Map as they go on line.    BMarshall said we should start with a map dated October 2011.  MSteere suggested we put the public well definition be put on the Site Plan Review checklist and if a public well is identified, then that will remind the Planning Board to revise the map. He also said it should be done annually. This will be Planning Board’s responsibility to keep the list of public wells current.  

After reading the rest of PRigrod’s input and changes on the document, BMarshall asked the Board, “Are you all comfortable with these language changes if this becomes the proposed ordinance?  The Board all agreed that they were.

BMarshall handed to the Board, a conditional use permit application draft with references from the ordinance attached.  The application has to be received by the Planning Board at least ten days before the next meeting of the Conservation Commission. The Conservation Commission will then review and make its recommendations before the PB reviews the application.  BMarshall asked if the Board wanted the Director of Emergency Management and the Fire Department to have sign-off boxes labeled informed and approved?

MSteere said he preferred to have an Inform/approved box on the application form.  If we feel we need more input from anyone, then ask them to meeting.  KO’Connell said the Planning Board should notice all the parties; i.e. Emergency Management, Fire Department and any other town department, and get comments from all parties. That will save the applicant from having to run around town and get the sign-offs done.

RWImpory said, “Leave the authority to the Planning Board and then the Board can inform anyone else that who needs to know and get their comments before the hearing of the application.”

BMarshall said, “How does the Board feel about consulting our attorney on this ordinance. We’ve invested money, and wouldn’t we want to check with our lawyer?”  RWimpory commented, “If we send it to Matt, that would be one lawyer’s opinion, but the Board could amend it after he reviews it.  Why spend the money?  Go with the Board’s best effort, and a lawyer would have to defend it anyway.”  

PRenaud said, “I am in agreement with RWimpory.”

BMarshall polled the Board, and the Board is comfortable with language of ordinance.  If the ordinance passes, we will need to review our site plan review application and adjust that form so it complies with the new groundwater protection ordinance.

MSteere motioned that we move forward with the ordinance and review the site plan review, Conditional Use Permit and any other administrative documents to a later date.  KO’Connell seconded the motion.  Vote carried in favor.

Wind Energy Ordinance

RWimpory contacted the Town of Lempster and found that the town has no zoning ordinances.  He also learned that the wind farm only affected 4 houses.  A private agreement was made with the farm that the wind towers are on.  The town had the farm and land reassessed and the new tax revenue brings in $600,000.    
We will review PRenaud’s proposed Commercial Wind Energy Ordinance at our next planning meeting.

Industrial/Commercial Open Space Ordinance

MSteere presented the draft for the Open Space Ordinance.  He went over what he wants to put into the ordinance, and after some discussion, it was agreed upon that a further discussion will be held at second meeting in November.   

Section IV General Regulations and Restrictions Ordinance- Q.  Unregistered trailers, storage and/or refuse containers.   
KO’Connell presented a draft of an ordinance regulating unregistered trailers, storage and/or refuse containers. The Board is to review and will discuss at our next planning meeting.

Mail Received:  10:00 pm

  • CD of cell tower meeting 10/10/11
  • Selectmen Meeting Minutes September 15 and 29, 2011
  • SWRPC September 2011 highlights
  • Sharon Rossi’s timesheet
  • October 2011 NH Town & City magazine
  • SWRPC Fall Meeting November 15, 2011 Invitation $25 per person
  • Received letter from Todd Land Use Consultants with plat of Wastewater Facility Easement benefiting CMRC
  • Received a request for Board of Adjustment to review Simmons special exception/variance
10:15 pm Simmons Special Variance Review

After considerable discussion, the Planning Board’s made a recommendation on Simmons plat on Sunset Lake Road. MSteere moved that the Planning Board support the application for variance for the following reasons:
  • The variance doesn’t encroach on the either the lake or the abutters.  
  • It’s an overall improvement to area.
  • The 2’ increase in the footprint will not have an adverse effect on the property.  
A condition of the variance suggested by the Planning Board is that the current septic tank be pumped and either be filled with sand or crushed and backfilled if it’s not to be used.   MBorden seconded the motion.  KO’Connell abstained.  Vote carried in favor.   

10:27p.m.

KO’Connell motioned to adjourn.   PRenaud seconded. Vote carried in favor.