Greenfield Planning Board
Meeting Minutes for September 22, 2008
Recorded by Kathy Carpenter
7:00 pm Start of Meeting
Members present are Carrara, O’Connell, Steere, Borden, Fletcher, Morris, Day. CEO Peter Hopkins is also present.
Carrara reads the minutes from the September 8, 2008 meeting. The following correction was noted:
1. The minutes should reflect that Member Steere was present at the meeting.
Fletcher moves to accept the minutes as amended, O’Connell seconds, all in favor.
Mail
1. Brooke Leasing & Development fire pond drawing
2. Todd Land Use Consultants regarding survey boundary plat for DuBois
3. Site plan review application submitted by Drescher & Dokmo P.A. on behalf of Kevin McMurray
4. LGC Conference Booklet
5. Memorandum from BOS concerning 2009 Budget
6. Fax from O’Donnell regarding subdivision application
7. Memo from Catherine Shaw regarding tax map R9-46
8. Memo from Deb Davidson regarding various policies
9. Email from Catherine Shaw regarding zoning map
10.Notice of decision from the ZBA for Mitchell rehearing request
7:15 pm Board Business
Carrara reminds everyone that tonight is his last meeting. Morris states that Marshall is interested in being an alternate for the Board.
7:20 pm O’Donnell Subdivision Application
Carrara will check with Catherine Shaw regarding the lot numbering. There is a site walk coming up October 4, 2008 at 9:00 am. The Board still needs to collect fees. Hopkins states that he did not witness the test pits, so the Board would like the applicant to coordinate with Hopkins to make sure Peter is satisfied with the procedure and if need be redo them.
7:25 pm Brooke L & D Road
Hopkins discusses the Ryan’s Farm road. The engineer from SFC should provide an estimate for the bond for the final tar coat on the road. Carrara will contact SFC tomorrow. The hole is being dug for the fire pond. Once the fire pond is installed and the bond executed, building permits can be issued.
7:30 pm Warrant Articles
Hopkins would like to know when the Board would like to start working on warrant articles. He would like to discuss wind towers. The State does have some regulations already. He would also like to discuss outdoor boilers. The Board needs to look at the state statutes and determine what the town wants to put in their regulations. The town regulations should at least reference the state statutes and provide the COE authority to inspect. Carrara schedules a meeting to discuss warrant articles for October 27, 2008 at 8:30pm.
7:30 pm Delay’s Store Parking Lot
Hopkins has spoken with Mr. Davenport, the new owner, regarding the parking lot. Hopkins suggests giving the Mr. Davenport some time to come forward with a site plan review application. If he does not, the BOS should send him a letter.
7:45 pm Second Public Hearing for Subdivision and Driveways Regulations
Carrara passes out the final draft regulations and the hearing is opened.
The Board reads through the subdivision regulations. Several minor corrections are made, nothing substantive was changed. There was no pubic comment.
The Board reviews the driveway regulations. Some minor editorial changes were noted. On the driveway application, Hopkins would like to add an approval signature and date line for the Director of DPW. This design and placement approval would take place before the permit is issued.
Hopkins would like to add approval signature and date lines for both the Director of DPW and CEO for final approval after construction is complete. There was no comment from the public.
The public hearing is closed at 8:25 pm. Morris moves that the Subdivision and Driveway Regulations be accepted as amended. Carrara seconds. Fletcher, Morris, Borden, Day and Carrara, aye. O’Connell, no. The motion passes.
8:28 pm Board Business
Carrara will be vacating as Board chair as of September 23, 2008. The Board discusses the vacancy. Fletcher nominates Morris to become the new Board chairman. Morris accepts the nomination. Fletcher moves that the Board elects Morris to be the Board chair. Borden seconds. There was no further discussion. The motion unanimously passes. 8:35 pm Morris leaves the meeting, Steere is designated for Morris. Fletcher would like to note in the minutes Carrara’s hard work and dedication while he was chair of the Board. The Board discusses the upcoming CIP work. Carrara schedules McMurray site plan review for October 27, 2008 at 7:30pm.
8:28 pm Mangini Subdivision Application
The Board discusses Mangini original application date of June 24, 2006. The application was received July 10, 2006. The application went to Carol Ogilvie for review July 15, 2006. There was no public hearing, no fees collected, nor a vote to accept the application. The applicant’s representative requested that the Board not act upon the application at that time until further notice. The Board would like Mangini to submit a new application. O’Connell moves that the Board deems the application be null and void and a new application be submitted. Steere seconds. All in favor, the motion passes. Carrara will contact Mangini.
Steere moves to adjourn. Borden seconds. All in favor, the meeting is adjourned.
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