TOWN OF GREENFIELD
Office of the Planning Board
7 Sawmill Road
Greenfield, NH 03047
Meeting Minutes for November 12, 2007
Start of Meeting and Members Present
The meeting started at 7:05pm. Members Halper, O’Connell, Adams, Borden, Carrara, Fletcher, Steere, and Morris were present. Minutes taken by Kathleen Carpenter.
Minutes
Member Halper reads minutes from Site Walk November 3, 2007. Corrections: Member Halper noted that the board looked at more than the two proposed lots and wants to add ‘the group walked the proposed road and the two additional lots’. Member Halper moves minutes be approved with above changes, second by O’Connell, vote taken all in favor. The motion passes.
Member Halper read minutes for November 5, 2007 meeting. Member Morris wants to move that Tashjian’s driveway should have its own header ‘Discussion of Tashjian's Driveway’ to include all discussions.
Board has general discussion regarding the requirements when moving a driveway. Member Borden moves minutes be accepted with the above changes. Member Halper seconds. The vote is taken and all were in favor.
There is no mail for tonight’s meeting.
Greenfield Congregational Covenant Church Site Plan 7:24 pm
Member Borden disqualifies himself. Member Steere takes Member Borden’s place for this agenda item. The Board discusses Greenfield Congregational Covenant Church site plan. Michael Borden discusses site plan plats. Halper moves to recommend approval to ZBA for special exemption for existing wetlands buffer incursion. Member Morris seconds. No discussion, call for a vote, Member O’Connell abstains, the rest are in favor, and the motion passes.
Continuation for Mitchell sub-div on Sawmill Road 7:34 pm
Member Borden rejoins the Board. Nate Chaimberlin from Meridian Land Services, Inc is present to represent Mitchell. The Board previously approved the application on September 24th. Chairman Carrara speaks about naming a consultant. There are two, Comprehensive Environmental in Merrimack, NH and Steve Keach from Keach-Nordstrom Associated, Inc. Carrara discusses how he found the two and provides a background, discusses recommendations provided for each. Carrara reads background sheets and emails provided by each consultant. Board has general discussion. Morris moves that Keach-Nordstrom Associates, Inc. be selected to do preliminary review of roadway design and storm water management report. Adams seconds. No discussion, call for vote, all in favor. The motion passes.
Carrara asks if there is anything else to discuss on this issue. Mr. Chaimberlin has some discussion regarding potential changes. Carrara discusses other possible options for the road.
Discussion regarding if an extension is necessary, Mr. Mitchell needs to write a letter requesting an extension. Continuation scheduled for December 10, 2007 at 7:30pm. Carrara will notify Keach-Nordstrom Associates, Inc. about the Dec 10th timeframe for their review. Board discusses requesting a escrow of $2,500 from Mitchell to pay KNA and cover any other expenses. Carrara will contact Mitchell and the Town Office (Catherine Shaw) to investigate how this is done.
CIP 8:05 pm
Halper requests to schedule a meeting to discuss CIP and would like to know if the Board would like another presentation or if he should write it up and highlight the changes. He would like to schedule about 15 minutes to finalize. Monday December 3, 2007 at 9:30pm.
Hall Way 8:13 pm
Board has general discussion regarding Hall Way situation. The Board would like the BOS to become involved and possibly follow up with a letter. Carrara suggests the Board send a memo, including background information, to the BOS and CEO Hopkins to recommend that they enforce the Planning Board’s decision. Board agrees. O’Connell brings up Rocky Lane, the drive needs to be checked out for truck access.
Continuation of Smith Major Subdivision Application 8:32 pm
Chad Branon of Meridian Land Services, Inc and Martin Smith are present. Carrara reads October 22nd minutes pertaining to the Smith application. Discussion regarding deficiencies previously found:
1. R3-12-1 tax map labels have been fixed.
2. Only 1 building within 100ft of the property, it is a new structure on R3-12-2. That building is shown to be on R3-5-2 and is 77 feet from the line.
3. Wetland and upland acreage for each proposed lot is shown.
4. Width of the roads need to be shown. Branon has a waiver request pending, they are working on an 2005 plan and the new lots are now sub divided off of the property. He would like to submit the waiver request. Board says that varying width is okay but needs to be noted. Member Halper would like to see it on the plat with a statement that the road width varies.
5. Set backs for R3-5-8 have been changed to 350’. Branon also added the 350 x 350 square.
6. Watershed area. Lot R3-5-9 has arrows going in opposite directions, one needs to be changed.
7. All the tax map numbers need to be corrected.
8. (7) Zoning compliance statement is all set.
9. (8) Driveway permit and wetlands crossing. Branon has DOT permit but has not gone to the ZBA which can take a few weeks, does not have the wetlands permit from the state.
New items that need to be addressed (from above)
1. The width of roads need to be shown on the plat with a statement that the road width varies. (carried over from previous list)
2. Opposing water flow arrows on R3-5-9 need to be changed to show the proper direction of water flow.
3. All tax map numbers need to be corrected.
4. Smith needs to get the state wetlands permit and has yet to go before the ZBA. (carried over from previous list)
Steere questions water on Old Bennington Road between County Road and Forest Road, specifically where Duffy Fox has installed new culverts. The additional lots will probably mean more water, the Board should ask Duffy Fox regarding any additional culverts. Mr. Branon says he met with Fox and Fox has signed off on the driveways considering the work that has been to the road recently, and that they tried to position the driveways to limit this.
Member Fletcher leaves at 9:00 pm; member Steere takes his place for the balance of the meeting.
The Board will contact Duffy Fox to ask his opinion regarding their concerns on Old Bennington Road and will ask him to attend the next meeting of the Planning Board.
Carrara suggests a site walk, Board agrees. Scheduled for Saturday November 24th at 9:00 am, meet at Carpenter’s house on County Road across from the proposed subdivision.
Continuation tentatively scheduled for December 10th at 8:30pm (check with ZBA to confirm). Public hearing is continued to Dec 10th, 2007.
Mr. Branon discusses that an abutter was left out of the notifications process. Mr. Branon filed for a wetlands permit and did notify the abutter, Blakemore, the fees and labels are provided and Mr. Branon will call the abutter to apologize. Mr. Branon added their address and revision date to the abutter’s list. Member O’Connell collects labels and fees. Mr. Smith also spoke with the abutter. Carrara states that this sometimes happens. There are many abutters for this property. The public hearing will still be open and the abutter in question should have sufficient time to respond.
End of Meeting 9:20 pm
Member Morris has a medical concern that may keep him out for a few weeks. Adams moves to adjourn, Halper seconds, all in favor.
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