Greenfield Planning Board Minutes
July 10, 2006
Members Present: Chairman Dario Carrara, Selectman's Representative George Rainier, Kevin O’Connell, John Halper, Marilyn Fletcher and Mike Borden.
The meeting opened at 7 PM.
Representatives from Crotched Mtn Rehabilitation Center were in with final plans of the Site Plan Review for the Maintenance Facility /Skills Center and Chip Plant that was conditionally approved on April 24, 2006.
The following items were checked and approved:
NHDES Site Specific Permit #WPS-7541
NHDES Subsurface Disposal Permit #CA2006081613
NHDES Wetlands Permit #2006-00948
NHDOT Driveway Permit #019-185-06
EPA Stormwater NOI and Stormwater Prevention Plan.
The final plans were signed by Chairman Carrara and Secretary O'Connell.
7:35 Public Hearing for PSNH Line Extension and Tree Trimming on Miner and Schoolhouse Roads. No member disqualified themselves from the hearing. Corresponding Secretary O’Connell presented notification of the hearing. Mr Jeff Enman from PSNH explained that the State RSA requires them to have PB approval to removed any trees over 15" diameter. On Miner Road they will be adding 2 poles. Mr Dave Burley from Aspen Tree Trimming was also present. He has obtained approval from all affected abuttors. Schoolhouse Road requires a 4 pole extension. Mr, Burley has also obtained abuttor's permission to trim the trees. The poles were
already in place for telephone lines, they are adding electric service to the existing poles. Fees due are $150.00. Mr Enman requested and received an invoice to process this fee.
Board requested more information on how many trees needed to be cut that are over the 15" diameter size. Mr. Enman replied that there were 6-8 on Miner Road, including a large pine tree, all flagged with orange tape. On Schoolhouse Road, there are approx. 10-12 trees to be cut. Span between poles is 20'. Board agreed to do a site walk or drive by to take a look at the trees to be cut.
Motion was made to approve the application pending that board members will drive by the sites located on Miner Road and Schoolhouse Road and respond to Chairman Carrara by Saturday, July 15. If there are any negative comments, the hearing will be continued to July 24. In the absence of any negative comments, Chairman Carrara will approved contingent on receiving the fee.
Motion made and seconded and passed unanimously. Hearing was closed at 7:58 pm.
8:00 Public Hearing for Fletcher Farm Road Minor Subdivision, Jim and Marilyn Fletcher. Marilyn Fletcher disqualified herself from the proceedings.
Tom Huot and Peter Stoddard from Bedford Design represented the applicant. Purpose is to create a technical subdivision on Fletcher Farm Road. No new lots will be created. Corresponding Secretary O’Connell presented the notification of the hearing.
Parcels are located on Fletcher Farm Road and Etna Drive. Affected lots are 24-3-1 and 24-1-1. Applicant provided an overview of the subdivision. Intent of the plan is to annex a parcel to Lot 24-1-1. Lot 24-3-1 will go from 6.2 acres to 4.1 acres. Lot from 24-1-1 will go from 21 acres to 22.5 acres. Parcels are in Rural/Agricultural district. State subdivision approval is pending as is septic approval for Lot 24-3-1. Fees of $181.81 were paid. Applicant explained that they are trying to keep the houses close together to keep as much open field preserved as possible. Letter from Carol Ogilvie was read. She commented that the plan was missing classification of roads, the location of the septic of the existing house, and a statement regarding placing of monuments. The applicant supplied a letter
in response to Carol's letter, requesting waivers for the following items:
1. road construction plans,
2.waters courses and direction of flow,
3. flood prone areas,
4. Watershed areas and drainage
5. all items listed in section 7 Drainage,
6. All items listed under "Grading and Drainage Plan"
7. Indemnity agreements
8. Bonds.
A motion was made and seconded to accept the application as presented. Motion passed unanimously. Chairman Carrara opened and closed the public session. No written correspondence has been received. Board entered into a deliberative session. Application is lacking septic approval from state and the driveway approval from Duffy. Applicant needs to show the exact location of the driveway cut, wording on plat says approximate. Septic application has been submitted to the State, and is pending approval.
Motion was made to approve the application pending receipt of the septic permit and approval of the driveway from the Director of DPW. Plat needs to have the driveway location finalized. Motion passed unanimously. Decision was made to register both Sheet 1 and Sheet S-1.
Hearing was closed at 8:50 pm.
9:05 Public Hearing Lot Line Adjustment and Site Plan Review for Lyris Inc. (Ploughshare Farm)
No members disqualified themselves from the hearing. Corresponding Secretary O’Connell presented the notification of the hearing. Dawn Tuomala from Monadnock Survey represented the client. Property is located on Mountain Road and Whitney Road. The Board decided to address the Lot Line Adjustment portion of the hearing first. Lot line adjustment is between Lots R9-61-1 and R10-7. Lots are zoned Rural/Agricultural. Proposal is to move the line between these two lots approx. .8 acres. Lot R10-7 will be 110 acres. R9-6-1 will be 7 acres. In addition, another adjustment is proposed that would trade 227 sq. feet along Whitney Road with 227 sq. feet from Lot R10-7 by shifting a section of the lot line to adjust the layout of Whitney Road. This has the approval of DPW Director Fox with the
stipulation that no parking will be allowed within the Whitney Road row and the turn around easement area between the dates of November 1 and May 1 and that a sign to this effect be posted. He also requires an approximate 50' x 50' area for turnaround and snow removal that will be dedicated to the town and will be located at the end of Whitney Road. Purpose of the lot line adjustments is to provide setback area for a proposed building in the site plan review portion of the hearing. Chairman Carrara read a letter submitted with the application requesting waivers for:
1.Boundary Survey of entire parcel.
2. Soils data for entire parcel.
3. Waters courses and direction of flow,
4. Storm drainage lines, structures and ways
5. Watershed areas and drainage
6. Grading and Drainage Plan
Carol Ogilvie submitted a letter stating that the plan substantially complied with the submission requirements, and that the waiver requests and other items marked "N/A" on the application were not applicable to this type of application. Per Ms. Tuomala, the monuments have been set. Chairman Carrara opened the public portion of the hearing. There were no comments, and the public portion was closed. There is no written correspondence on this application. The Board entered a delibrative session. Board decided to request a written easement for the 50' x 50' turnaround area at the end of Whitney Road rather than having it only contained in the Notes section of the plat. Applicant submitted a check for $321.40. A motion was made to approve the technical subdivision/lot line adjustment pending
receipt of the written easement, and pending review by our lawyer, plus payment of necessary fees for the legal review.
The Board then moved into the Site Plan Review portion of the hearing. Ms. Tuomala presented the proposal for a 3900 sq ft community building that will also house the existing bakery. This will replace the old milk shed building. They also will be adding three parking areas - a 2 space service parking area next to the building, a 7 space lot off of the driveway to the building, and also a 4 space lot off of Whitney Road. The existing well will be used. Septic has been approved by the State. She explained that there will minimal impact to the site with regards to drainage. Mr. Donat Bay presented and explained a 3-D architectural model of the proposed building. It is a 2-story building. There is no exterior lighting or additional signage. There is no public traffic.
Carol Ogilvie's review contained a separate checklist for the Site Plan Review. Her summary listed the following deficiencies in the plan that she reviewed:
1. Plan should have been titled "Site Plan for Lot 10-7" not Lot R9-61-1.
2. Note #4 on the plan regarding lot line adjustments should be removed.
3. Lines showing adjustment of lot lines should be removed.
4. Note #7 should fill in the blanks that specify the square footage if the existing building and the proposed building.
5. Surface materials of parking lots not indicated
6. Surface material, width and classification of Whitney Road not indicated.
In addition, Carol commented that the plan does not discuss an increase in activity such as additional employees or staff. She also recommended that the Board may want more information on storm water drainage as the application indicates "sheet flow" and there may be some change to the landscape as one building comes down and the other goes up.
Applicant stated that the bakery will not be increasing the amount of food prepared - currently it is approx. 30 loaves of bread a week, plus granola and cookies. Ingredients fit into the back of a station wagon when delivered, delivery is approx. every 2 weeks. The septic system is not set up with a grease trap, which Ms. Tuomala says was approved by the State.
Right now, 11 people with special needs live there. This may grow to 18 people in the next 5 years.
The Board noted the following deficiencies still remaining:
1. Add Class 5 classification to Whitney Road.
2. Fix type in Note #4 "western".
3. Parking lot off of Whitney Road needs to indicate 4 spaces, not 3.
A motion was made and seconded to approve the Site Plan Review application conditional upon fixing the above 3 deficiencies. It was passed unanimously.
Mail:
1) Minor Subdivision Application for Victor P. Mangini, on Coach Road
2) Major Subdivision Application for Jane O'Donnell on Forest Road, New Boston Road (Lyndeborough Mtn. Rd), Holden Road and Minor Road
3) Mailing on a seminar on private well testing
4) Receipt for Mitchell/Grant for $275.91
5) Receipt for Turner for $1081.32 and also a receipt for $100.00
6) Receipt for Mangini for $50
7) Planning Board budget summary
8) Selectman's Minutes from June 22 and June 29, 2006
9) Memo regarding cash receipts
Minutes from July 7, 2006 were read and approved with the following corrections:
Date at top needs to be changed to July 7, 2006
Statement needs to be inserted that Silas Little submitted written permission to extend the Matthewson subdivision deliberation past 65 days. Also, Silas LIttle submitted a letter dated July 6, 2006 regarding the Matthewson subdivision. The Board discussed the letter and decided to accept the letter as part of the hearing.
Meeting adjourned at 10:45 pm.
Marilyn Fletcher
Acting Secretary
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