DRAFT
Minutes of the October 17, 2005 Meeting of the Greenfield Planning Board
The meeting opened at 7:00 p.m. with members Carrara, Cernota, Halper, Marshall, O’Connell, Rainier and alternate members Morris and Pennoyer in attendance. Minutes of September 26 were read and approved with minor typing corrections and the site plan review date change from 11/04 to 11/14.
Mail
· Copy of a plat from Dennis McKenney for the Kokal farm on Cornwell Road for our files.
· CIP Planning and Zoning documents plus a copy of part of Plymouth’s CIP which John will file.
· Information on a presentation by UNH on 11/09 on the Changing Face of the Seacoast.
· Information from Local Gov’t Center on a workshop on 10/25 on Municipal Buildings Owners Guide to the Construction Process.
· The fall 2005 issue of The Source.
· Information from Southwest concerning a workshop on the National Flood Insurance Program.
· Publications catalog from Local Government Center.
· Copy of a letter from SW to the Board of Selectmen regarding updating of maps.
· Copy of the 8/24/05 Community Assistance Visit Report.
· Notice from Deb on the budget for 2006.
· Selectmen’s minutes from meetings on 9/22, 9/29, and 10/06.
· Copy of the Land Subdivision Plat of 1985 mentioned in Mr. Todd’s letter received at our last meeting.
· Invoices as follows: CIP meeting notice - $35; Crotched Mt. site walk notice - $35; Crotched Mt. site plan review notice - $45; Review of Gagnon site plan by Carol Ogilvie - $25; Review of Crotched Mt. site plan by Carol Ogilvie - $25; Review of Ryan subdivision by Carol Ogilvie - $62.50
Crotched Mountain Site Plan Review hearing
The hearing opened at 7:27 p.m. with all members listed above present. Sheldon sat in for Steve Seigars. Kevin noticed the meeting in the Transcript. He sent out 35 abutter letters and received 28 return receipts. Those present representing Crotched Mt. were Don Shumway, Mike Terrian, Daryl Howe, Rob Hitchcock engineer, and Eli Gould from Bensonwood Homes. A sign-in sheet was passed around for members of the public to sign.
Mr. Hitchcock gave the presentation. This site plan review is for one 2-unit 29 X 46 building although the plans show where a second building could be placed at a later date. There are four parking spaces. If approved by DES, a clean solution septic system will be installed which could handle both buildings. There will be lighting at the back, front and side of the building and only one light will be more of a spotlight than residential lighting. Permits from the Planning Board and DES are necessary. An EPA Storm water permit may be needed if they disturb more than an acre. Porous paving will be used. House Plans were shown for a story and a half cape with an apartment in the basement. Upstairs rooms will be shared by clients and staff. There are 1180 square feet for the major
living space and 3400 square feet in total.
The board reviewed the application. We had only one paper copy but there are others downstairs. Permits are being applied for. No waivers are being requested. The lot area is missing. Test pit data is missing from the plan but Peter has seen the logs from Underwood listing the pits. 911 numbering system is being installed at Crotched at present. No electric wires are shown. Bob read into the record the letter from Carol Ogilvie who mentioned that soils were not delineated and they could get a waiver for parking spaces if they need to. Bob has received a check for $108.84 for partial fees. We need another check for $205.96 to cover costs. A motion was made that the application be accepted. The vote to accept was unanimous.
Mr. Howe spoke about minimizing impact on site. This will be a 2-phased construction. The foundation and site work will be done this fall while the building will be done next spring. Mr. Gould said they will try to build and efficient building and have a really safe job site. Kevin asked about a typo on the storm water which will be corrected and also asked that the forced main show on the plat be added to the legend. George asked about lighting and was told they would be residential in style. He would also like to see the test pit logs and soils data. Mr. Hitchcock will get these for him. Gil remarked that the septic tank looks like it is under the parking lot. Mr. Hitchcock said that it is but may be moved out. One abutter, Bob Jennings, asked how many houses
were being planned. Mr. Gould explained that his firm has an agreement with MIT to build a certain number but only two might be built at Crotched at present, and plans are now for just one to be built. Mr. Shumway mentioned that these plans are long range and thus may include some more residential support but he can’t give a number now. It was asked if these homes will be taxed. Mr. Shumway explained that although Crotched is a tax exempt entity, they do have a 10-year agreement with the town to pay an amount of money in lieu of taxes which could be revised is there is a change in use. He also mentioned that they are working with the Society for Protection of NH Forests on a conservation easement which would limit the number of houses that could be built.
A member of the public remarked that our regulations allow one house per lot but these plans show more than one. Mr. Hitchcock explained that institutions are allowed more options than individuals. It was then mentioned that more houses may require more town services but they will bring in nothing in taxes. Could we charge impact fees? We explained that the board will be asking the town to appropriate funds for a study of impact fees now that we have the Capital Improvements Plan in place.
At 8:35 p.m. the public portion of the hearing was closed. Bob read the rules for our deliberative session. John remarked that we are only considering one house now, not any future buildings. Sheldon remarked that Crotched Mt. is doing a lot for conservation. The board discussed whether or not to require the landscape plan to be carried out exactly as written. There are no wetlands in this area although other areas show wetlands. There is no stamp for a wetlands scientist on the plans. Gil made a motion to approve the plan but then withdrew the motion until we were sure of the exact wording. After some discussion, Gil made a motion to approve the site review plan for a 2-unit residence with 4 parking spaces subject to receiving test pit logs and soils data, figures for
lot area, electric lines identified and all permit approvals received, correction of typos relating to drainage and the forced main on septic system included in the legend. The motion was seconded by Kevin. It was voted unanimously to approve the site plan.
Continuation of the Linda Ryan Major Subdivision hearing
At 8:55 p.m. we continued the Linda Ryan major subdivision hearing. All members listed above were present.
Representing Ms. Ryan, Mr. Clark went over the deficiencies which had come up at the 7/11 hearing. We found the following deficiencies which need to be addressed:
· Contour lines need identification and the plan needs an absolute starting point.
· Need DES septic approval for all lots.
· 6 paper copies are needed.
· Driveway cuts need to be shown and plat should have a line for DPW signature.
· Soils scientist stamp should be shown on second page.
· Signature of owner missing.
· Since there is now a 2nd page, we need a filing fee for this page.
· Note needs to be added that the well head and water line has to be 25 feet from wetlands and the septic area has to be 75 feet from wetlands.
· Note added to legend identifying the 25 foot no disturb setback line.
The public portion of the hearing was closed at 9:30 p.m. The board then discussed the plat. It was then moved and seconded to accept the application subject to fulfillment of the above deficiencies. The vote to accept was unanimous.
It was then moved and seconded to approve the subdivision subject to fulfillment of the 9 deficiencies listed above. The vote to approve the subdivision was unanimous.
Miscellaneous Business
John Halper gave the CIP worksheets and folders for our files. He also has copies of everything available for the files. We need to have a file that locks to keep our files in.
Bob will arrange to purchase a file for the Planning Board.
It is getting to be time to work on amendments for the March vote.
The meeting was adjourned at 10:40 p.m.
Jean Cernota
Secretary
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