Minutes of the May 23, 2005 Meeting of the Greenfield Planning Board
Minutes
The meeting opened at 7:00 p.m. with members Carrara, Cernota, Halper, Marshall, O’Connell, and Rainier in attendance. Minutes of May 9 were read and approved with the following changes: Under ZBA hearing the first line should read “The ZBA has sent notice that they have an appeal to rehear the Johnson case and Ms. Johnson would like us to”. Page 3, second bullet, line should read “Invoice from Monadnock Ledger for first Mangini hearing scheduled for 4/23”. Minutes of the 5/14 site walk for Parrott were approved with the following additions: 2nd paragraph, line 2, add “and lot 5-4” at end of sentence. At end of second paragraph, add “There is an indication that there may be wetlands in area IX.”
Cilley Subdivision
Jen Cilley came in with the mylar and 6 paper copies. The board checked to make sure that all changes requested had been made. Bob reviewed the power of attorney for Josh Cilley. Since everything was in order, Bob and Jean signed the mylar and paper copies. The mylar will be given to Deb to be sent to the registry.
Mail
· Received an invoice from the Transcript for $54 for the 5/23 Mangini hearing.
· Three driveway applications from Richard Clark for the Schoolhouse Road proposed subdivision.
· Selectmen’s minutes from May 5.
· Instructions on how to look up deeds online at the Registry of Deeds.
· Budget update.
· Ad from Putney Press for a book entitled The Site Plan Development Review.
· Notice from UNH Coop Extension on a workshop on June 7, 8 and 9 entitled Introduction to ArcGIS9.
· Letter from Southwest Regional on Transportation Enhancement Program.
· Letter from the Greenfield Congregational Covenant Church on the Ministry Center Outreach.
· Copy of cash receipt to Jen Cilley for $354.43.
· Memo from Catherine about use of scanner on printer.
· Information from UNH Coop Extension on Population Demographics of Hillsborough Cty.
· List of Town of Greenfield employees.
Barbara & Vic Mangini-Greenfield Inn Site Plan Review
All members listed above were present. Bob reviewed the rules and passed a sign-in sheet around. The hearing was noticed in the Ledger and Transcript as well as the Post Office and Town Office on 4/11 and 5/12. Mrs. Mangini explained that they had turned a function room into an apartment for her daughter and family because they were planning to take over running the Inn. However, the space was too small and her daughter was building in Antrim. Therefore, the Manginis have been renting out this apartment. A tour of the property was done in March by members Rainier and Marshall along with Peter Hopkins.
The Board then went over the Site Plan Review checklist. We have received a check for $58.84 dated 2/23/05. No plan for the apartment has been submitted. Mrs. Mangini thought that Mike Borden might have worked on this. Peter Hopkins stated that he had granted a permit on 7/25/03 to change the function room into the owners 2nd bedroom and office. There is no drawing on file for this. There is no permit on file for the present apartment which we believe was done by Joe Ferry. We have no new septic plan. There is a question if the addition of a second apartment would be covered by the present system since the septic plans on file state that the system is for 9 guest rooms and an owner’s apartment.
We then went over the last site plan review records from August of 1989. The ZBA decision states that the Inn may have 9 bedrooms but no rental apartment. There is a 30-day limit on guests staying there. There seems to be confusion about what has been constructed when and by whom. We feel that we need an up-dated picture of what is in existence, how the septic system may be affected and if parking areas need to be changed. A snow removal plan is also needed. Peter said he has a copy of plans for a fire alarm system but it doesn’t show the sizes of rooms. With the new apartment the Inn would become an R1 and R2 type building, and sprinkling may need to be added. Life Safety Codes state that with over 16 guests, the Inn would be considered a hotel. The question
arose concerning egress windows in the new apartment. Egress windows must have at least a 5.7 square foot opening.
The board asked for abutter comments. Mrs. Grant asked when the apartment was built. It was built in 2003. Questions about the Carriage House came up. This was used by the Inn in the past but is now considered a separate building and is rented out. Mrs. Mangini confirmed that the apartment in the Inn is now being rented to someone who will be leaving shortly and that the apartment will then not be rented until this site review is completed. According to our regulations the parking spaces must by a minimum of 200 square feet and 10 feet wide.
The public portion of the hearing was closed at 8:30 p.m. Mrs. Mangini was notified that she owned $348.40 to the town for the hearing. At this point it was discovered that the Inn is partly in the village district and partly in the business district. Since the village district does not allow more than one residence, the Inn will have to get ZBA approval for a special exception. Both boards will need the same information. It was then voted to continue the hearing to July 11th so that there will be time to get the following necessary information: plans showing the rooms presently at the Inn, septic plans showing that the system will be proper for the number of rooms, copies of past permits if any, parking and snow removal plans. A copy of these minutes will be forwarded
to the Manginis.
Hearing on Proposed Amendments to the Subdivision Regulations
At 8:55 p.m. the board held a hearing on proposed amendments to the Subdivision Regulations. The above-mentioned members were present. The hearing was noticed in the Transcript and the Ledger as well as the Post Office and Town Office. A sign-in sheet was passed around. Bob explained that we were adding a definition of “Survey” as “a plan derived by an on-site assessment of metes and bounds certified by a qualified survey or engineer licensed to practice in New Hampshire”. We are no longer going to have cul-de-sacs but will have hammerhead turns instead. Gwen Mitchell had some questions on the hammerhead turns. The public input portion of the hearing ended at 9:15 p.m. A motion was made to accept the two amendments as presented. The motion was seconded and
passed unanimously. Other spelling corrections and changes from streets to roads will also be done.
Ongoing business
In checking over the regulations, it has brought to our attention that in section IV B #1 we should add to line 4 after “animal boarding and care” the following “(except equine). This is intended to clarify the original spirit and intent. A motion was made to accept this change, and it was accepted unanimously.
We need to work on redefining “professional uses and customary home occupation” in Zoning Regulation IV B.
Capital Improvements Plan
Dario has finished the spread sheet and emailed it to John who will forward copies to everyone. John has also revised the work sheet. Bob has the letters ready to go out to department heads with a copy of the work sheet. Letters will go out on 5/27, interviews should begin on 5/31, the end of the interviewing process will end on 6/10 and results should be ready to look at on 6/27. A discussion of the Master Plan and the CIP followed.
Discussion of the Parrott Site Review
The board discussed requesting building envelopes on each lot due to the 8% grade requirement and the wetlands that were discovered.
The meeting was adjourned at 10:30 p.m.
Jean Cernota
Secretary
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