DRAFT
Minutes of the July 12, 2004 Meeting of the Greenfield Planning Board
The meeting opened at 7:05 p.m. with members Cernota, Kavenagh, Marshall,O’Connell, Rainier and Seigars in attendance. Alternate member Carrara was also present and sat in for Marilyn Fletcher. Minutes of June 28 were read and approved with the following changes: In the 3rd paragraph, line 2, we changed “import” to “input”. In line 7 we changed “He” to “Mike”. In the last paragraph, page 1, line 4, after “properties look alike,” we added “(Knotwood Drive)”. On page 2, before #1 for driveway requirements, we added “At this point the Board began a review of proposed changes to the draft of Driveway Requirements”. George questioned whether the grade for common driveways
should be 5% or 8%. We will discuss this later.
Mike reported on old business. He has talked with John Gryval about the Colburn subdivision and wetlands in general. He has started to fill out the papers on land use regulations. He sent an email to Peter Hopkins on setbacks. He has also made corrections to the proposed Driveway Regulations.
The board went over the mail. We received the following;
1. A copy of a letter from John Gryval to Christopher Horne regarding case #03-7. Since Mr. Horne has not done anything about an appeal, the ZBA considers the appeal to be dropped.
2. Notice of Selectmen’s meeting on 7/15 at 6:00 p.m. on Sunset Lake beach.
3. Regarding Mitchell-Mason subdivision, the town has received back a copy of only one page of the plat from the registry. Deb has asked for the second sheet.
4. A copy from the Hillsborough Registry of Deeds of an order for a copy.
5. A letter from the ZBA on wetlands ordinance review. They feel that any encroachment on wetlands will require a hearing by the ZBA.
6. An invoice from the company which prepared our customized stamp.
7. A copy of a Memorandum of Agreement for GIS services from Southwest Regional Planning Commission to the Town of Greenfield.
8. A list of town officials and their telephones.
10. A letter from Dennis McKenney to the Planning Board with a copy of the Boundary Survey of property of Steve Robertson. It turns out that the railroad is an intervening abutter.
Mike passed out a packet to the members including a revised draft of the proposed Greenfield Driveway Regulations, a copy of the Rules of Procedure, and a draft of a “Dear Applicant” letter, which we started working on. After much discussion we decided to leave #s 1 through 3 as they are. # 4 will read “A check payable to the “Town of Greenfield” to cover the various expenses associated with the cost of processing the application. Contact the administrative assistant to determine the cost. In paragraph 2, 3rd line, after “Section IV” we inserted “& Appendix G”. The first sentence in paragraph 3 was changed to read “You should know that recent legislation requires the Planning Board to schedule
and publicly notice a hearing for a submitted application (as defined above) without conducting any review of said application prior to the hearing.”
At 8:00 p.m. the Edward & Margit Colburn subdivision hearing was reopened. Mr. & Mrs. Colburn were present along with Atty. Jed Callen. Mike has received a letter from the ZBA stating that any encroachment on wetlands requires a hearing before the ZBA. We have also received a copy of a letter from Karen Day of the Conservation Commission stating that there have been wetlands violations on Lot 19-3 and suggesting that the Colburns contact Bill Thomas at the NH Dept of Environmental Services. There was also a letter from Christopher Danforth that was passed around. Mr. Colburn said that on 6/25 they received approval for Non-Site Specific Permit 2004-00660. He is not going to have to amend this since the common portion of the driveway has been pushed over to go
around the wetlands that were recently found in the area. We now have a fully revised common driveway plan. Mike will send the revised easement to John Teague for approval. Mr. Colburn said that he had contacted Karen Day, and remediation was done on the day he received her letter. Mike will ask the Conservation Commission to revisit the site.
The board then began discussion of the encroachment of wetlands. Atty. Callen spoke to this point. He believes that our regulations have not been written correctly and therefore they do not apply to this subdivision. After much discussion and reading of pages 11 & 13 of the Zoning Regulations, we decided that we will have Atty. Teague call Atty. Callen about the zoning regulations. We also need the following:
· Confirmation from Karen Day that work has been done.
· Lot sizing showing wet and dry land added to revised plat.
· Another site review.
· Opinion from Atty. Teague on Zoning Regulations.
The hearing was continued to July 20 so that we can have a site walk at 7:00 p.m. that day, after which we will go back to the Town Office for a meeting. Kevin will notice both the site review and the meeting. The hearing will then be continued until our next regular meeting on July 26 at 7:30 p.m. Mr. Colburn has agreed to give us a 30 day extension if we need it. Mike will write to the selectmen for the extension. Mike will also call John Teague concerning the Zoning Ordinance and see how we should handle the 25 foot buffer.
The board began work on revising the proposed Driveway Regulations. We decided to leave #1 and #5 for later. #s 2 & 3 are fine. #4 we added “of” between Director and DPW. #6 is fine. Under #7 we deleted “subdivision” in the fourth line. #8 & 9 are fine. In #10 we will add that all culvert installations shall be approved by the Director of DPW. #11 is fine. In #12 add “from the traveled surface.” #13 is fine. In #14 we need to change the drawing from a 6 inch depression to a 2.5 inch depression. Also we added that this requirement may be modified by the Director of PDW. #15, last line we deleted “town/state road” and replaced this with “traveled surfaces.
The meeting adjourned at 10:00 p.m.
Jean Cernota
Secretary
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