DRAFT
Minutes of the July 28, 2003 Meeting of the Greenfield Planning Board
The meeting opened at 7:00 p.m. with members Cernota, Fletcher, Hopkins, Kavenagh, Marshall, Rainier, Winslow and alternate member Pennoyer in attendance. Minutes of July 14 were read and approved with the following corrections: on page 1 last paragraph we changed Bill Thompson to Bill Thomas. On the second page, paragraph two, first line Tuarog should be Twarog. Same paragraph, line 8 should read “The board hopes to work on the open space zoning ordinance in August”. #2 under mail we changed the spelling of Minor Road to Miner Road. Under mail #8 we added that Sheldon Pennoyer has walked the property and felt favorably about the project.
Marilyn reported that invoices from the Registry of Deeds no longer reference names. We can look online at the Registry site to find information. Bob felt that Marilyn should not have to do this but she has offered to. Marilyn also mentioned that the Ledger does not put our notices in on time, and we authorized her to tell them that if they can’t get them in on time, we will have to drop them.
Richard Stadnik on East Road came in to let us know that he hopes to produce fermented cider at his house. This would be sold to restaurants, bed & breakfasts, etc. and delivered by him. There would be no businesses coming to the property and no advertising. He figures that he might create 6 tons of waste a year or 300 cubic feet. We felt that this might fall under customary home occupation and suggested he talk with the code enforcement officer. He also has to contact the State and ATF.
At 7:30 we held a hearing on the Nickerson minor subdivision and lot line adjustment. A sign-in sheet was passed around. The hearing was noticed on 7/15 at the Town Offices, the Post Office and Delays. 31 abutter letters were mailed on 7/17. It was noticed in the Transcript on 7/17 and in the Ledger on 7/24. All board members listed above were present. Fees have been paid. We have received the application, 4 paper copies and a copy of each annexation deed. They have requested the following items to be waived: topographic survey, wetlands delineation, soil boundaries (soil is primarily Colton), water courses, large trees & foliage lines. We are having one hearing for both actions. Mike asked if we could pass one and not the other – we felt that we could
do so if necessary.
Mr. Mellen explained the plans. The minor subdivision on Slip and Zephyr Lake Roads will divide Lot 8 into two lots. One will be 16.72 acres with the existing house. The other will be 68.88 acres. The lot line adjustment shows Lot R6-8-8-5 getting parcel B and Lot R6-6-6 getting parcel A. We went over the checklist for the minor subdivision first. The mylar was not turned in but is available if the subdivision is approved. We debated whether we want a driveway cut approved by Duffy on the 68.88-acre parcel as well as the continuation of the stone wall show. We also discussed the waiver request. The board then went over the checklist for the annexation. Again, there was no mylar presented and we were asked to waive the same items. Bob asked if it was
necessary to have the name on the title of the plat but we decided that we would continue to ask for this. We cross-reference by name, case # and lot # on the computer. The registry references name and location. It was then moved to accept the application for the minor subdivision and the lot line adjustment and to grant the waivers as requested. This was voted in the affirmative. There was no comment from the public, and the public portion of the hearing was closed at 8:28 p.m. The board then moved and voted unanimously to approve the minor subdivision and the lot line adjustment. We waived the driveway cut requirement on the 68.88-acre lot due to the large size of the lot.
At 8:45 p.m. we held a preliminary conceptual consultation with Brian Hall. He has purchased the Parker property. Marilyn has received a letter from Ridge Mauck showing that he has received an application from Mr. Hall for a Site Specific permit to disturb approximately 116,000 square feet for reclamation of the gravel pit. The existing slopes will remain, and Mr. Hall must spread 4” of loam and seed. We told Mr. Hall that we need to see the location of the driveways showing contours at 2’, grading, and culverts if any so that we can check on runoff. We also noted that setback lines are missing on R7-5-2-7. We will need copies of any easements. We suggested he put in writing how the common driveways are to be maintained. We finished with
Mr. Hall at 9:25 p.m.
The board then discussed the Iain Guthrie property. Marilyn has discussed the reclamation as well as the proposed subdivision with Ridge Mauck, Bill Thomas and Eric Twarog. Marilyn asked Eric how we could be sure that the reclamation process proceeds as planned. He suggested that we need a one-year maintenance plan. We could declare the pit area is reclaimed contingent on a one-year check. If the plan is not being followed, we can revoke the reclamation status. It was then moved that the board declare the Iain Guthrie pit has been reclaimed subject to receipt of a one-year maintenance plan and an inspection by the board or its designated officer at the end of the one-year period. Reclamation status will be granted upon receipt of the maintenance plan. The
Board reserves the right to withdraw the reclaimed status if the board, on the one-year inspection, determines that less than 75% of the planted area has survived. The board voted in the affirmative.
Marilyn reported that Ridge Mauck and Bill Thomas would not stop Mr. Guthrie from subdividing the property but want to see the plans to check them before we approve any subdivision. Right now Iain is in default to DES since he has not turned in a required report. Transfer of ownership of the property shall require notification to DES and an agreement on transfer of the rights and obligations of the Restoration Plan. Approval, if required, prior to such transfer of ownership.
We then discussed Steve Robertson’s excavation pits. The State says he has multiple excavation areas. Steve wants to start work on the small pit. Mary Pinkham-Langer says he can do this if he puts in intents to excavate from 1996 to the present. We can require a bond on what he is about to excavate. Marilyn will draft a letter to Steve to submit intents from past years on all areas of excavation. The bond requirement is authorized by Reg. 155-E:4-a paragraph VII as follows: “Prior to the removal of topsoil or other overburden material from any land area that has not yet been excavated, the excavator shall file a reclamation bond or other security as prescribed by the regulator, sufficient to secure the reclamation of the land area to be excavated.”
The board then went over the mail we have received.
A copy of a letter from the Selectmen to Medrick Raciot asking him to clarify the excavation on Lot R4-46.
A copy from the Dept. of Revenue Administration Inventory of Property Transfer of Paul Corcoran to Lyris. We have no record of this subdivision. Marilyn will check on this.
Comprehensive Environmental Inc. sent survey reports on a survey which we had participated in.
Strategic Insights sent a letter on how they can help us to produce Capital Improvement Plans.
Latest copy of the budget.
Minimum Impact Expedited Application Checklist for property of Neal Brown on Sunset Lake.
The Source newsletter.
We then started to discuss the Open Space ordinances of various towns in the State. Sheldon Pennoyer has looked over the information and has jotted down some notes. He will email these to us. Sheldon will try to mark up a copy of one of these for us to read. Marilyn will check on how much we can require in an ordinance.
Marilyn also will talk to Southwest about the beginning paragraph in the Subdivision Ordinance to see how we can improve it.
The meeting was adjourned at 10:25 p.m.
Jean Cernota
Secretary
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