Preliminary Minutes
Trustees Meeting
Stephenson Memorial Library
Wednesday, April 6, 2011
7:00 p.m.
Attendance:
Chairman Neal Brown Bruce Dodge
Library Director Gail Smith Bob Marshall
Secretary Jami Bascom
1. Minutes: 7:04 p.m.
March minutes were reviewed and accepted with no revision by unanimous vote.
2. Election of Officers: 7:10 p.m.
Bob raised the question of our need to elect a board of officers for the trustees following the March 2011 election of town officials. Quick discussion ensued. Bob made a motion to keep the current slate of officers the same for 2011. Bruce seconded the motion. Motion passed unanimously.
3. Library Director’s and Treasurer’s Reports: 7:13 p.m.
Gail Smith presented the treasurer’s report in Mary Ann Grant’s absence. Neal gave a quick overview of the financial handlings of the library to new trustee Bruce Dodge. Reviewed and discussed library spending thus far through March 2011. Reviewed and discussed the monthly library statistics for March 2011. It was moved and seconded to accept the reports as is. Motion was accepted by unanimous vote.
4. Upcoming Meetings: 7:20 p.m.
Bruce Dodge and Jami Bascom will register to attend the NH Library Trustees Association’s (NHLTA) Annual Spring Conference on May 9, 2011. Bob Marshall and Neal Brown will plan to attend the local Area Trustees Meeting in Wilton on April 14, 2011.
5. Identify and Prioritize Goals for 2011 and Beyond: 7:25 p.m.
The following goals were reviewed and discussed:
A. Devise an updated job description for the library director and the children’s librarian.
B. Investigate Saturday hours at the library and a means to fund it (MTFI).
C. Develop a long-range tech plan and a MTFI.
Bruce asked if there is a digital map of the library. There is not.
D. Develop a plan to conserve the building’s energy use and a MTFI.
E. Develop a plan to address the basement leak and a MTFI.
Bruce told of his experience with a Boston Company called Dependable
Waterproofing that injects clay that turns to gel around a building’s
Foundation. It may be a possibility for the library.
F. Develop a plan for the construction of children’s bookshelves and a MTFI.
G. Develop a plan to address the deterioration of the building’s soffits and a MTFI.
H. Devise and update library policy manual.
I. Create final draft for 10 year CIP due to planning board by July 26, 2011.
The following three items were decided to be the library’s top priorities:
1. Job Descriptions
2. Physical Plants needs – leaking basement and soffit repair.
3. Bookshelves
Actions to be taken before next meeting:
1. Bob, Neal, and Bruce will meet on April 13, 2011 for a closed work session to begin work on the library director’s job description.
2. Bob will secure third bid for bookshelves.
3. Jami will meet with Gail and Kristin to explore Saturday hours at the library.
4. Neal will begin work on securing bids for the building painting and soffit repair.
Gail will ask Andre Wood to update us on his progress with computer maintenance issues.
5. Bruce will talk with Andre Wood to discuss the technology layout of the library.
Meeting adjourned at 9:02 p.m.
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