Final Minutes-Trustee Meeting
Stephenson Memorial Library
Wednesday January 5, 2011 7:00 p.m.
Minutes taken by Bob Marshall
Present: Chairman Neal Brown, Treasurer Mary Ann Grant, Library Director Gail Smith, Bob Marshall(alt)
7:05 p.m. Minutes
We will review minutes from December after the return of Secretary Jami Bascom. Neal Brown asked that Bob Marshall sit in for Jami Bascom.
7:06 p.m. Treasurer’s Report
Mary Ann reported that we used 1560 gals. of heating fuel in the 2010 calendar year. She reported that we paid $4880 as our pre-buy portion for the calendar year. She feels that we are about $399 +/- over our total budget for the year 2010. Bob Marshall moved to accept the report. Neal Brown seconded the motion. All in favor, the motion carried.
7:19 p.m. Library Director’s Report
Gail Smith reported on activity at the Library for December, 2010. After reviewing her report, Neal Brown asked how many Library cards we have registered. Gail Smith said they had not had time to process that data. She said that processing Library card data would be a priority for 2011. Gail Smith was pleased to report meeting two new members of the DPW who came to introduce themselves. She was told to contact N. Beauregard with any maintenance concerns.
Gail Smith recommended to the Trustees that we should pursue bids for repair of the Front Entrance to the Old Library for next year’s budget. Her comments led to a broader discussion of energy use at the Library. Windows need repair or treatment to save energy. Neal Brown suggested that he invite a member(s) of the Town Energy Committee to a Trustees meeting to discuss their perspective help us prioritize needs.
Gail Smith reported that she has been approached by a community member who wanted to start a Mothers/Toddler’s Play Group at the Library on a weekly basis and she would like some guidance from the Trustees. The Trustees discussed the proposal and thought it was a good one. Bob Marshall felt that the meeting should take place during regular Library hours. After some discussion, it was felt that we needed a phone extension downstairs in the event of an emergency. Gail Smith was charged with getting a phone extension and necessary phone lines for the downstairs meeting room, funds to come either from the Wensburg account or our checking account. Bob Marshall moved to endorse
the request. Mary Ann Grant seconded the motion. All in favor, the motion carried.
7:49 p.m. Drafts of Spirit Article and Town Report Article
Neal Brown shared drafts of two articles he had been working on. After lengthy discussion and some edit suggestions, Neal Brown noted that the Town Report Article was due on Jan.7th and the Spirit Article was due on Jan. 15th. Neal Brown told members he would make edits and email results to members for feedback. (See attached copies).
8:11p.m. Budget
Neal Brown reviewed a revised draft of our budget. After going through each item, our budget request was revised downward , based on our discussions with Selectmen at our last hearing, reflecting a small increase for the 2011 budget year (See attached Budget worksheets). As a result of discussions held on Monday January 3rd with Chris Tarrio, Andre Woods, Neal Brown and Bob Marshall, it was felt that we were not ready to move forward with technology purchases at this time. Our goal this year would be to push ahead with our Technology planning and to plan for subsequent related budget requests for the 2012 budget year. Bob Marshall moved to accept the revised budget. Mary Ann Grant seconded. All in favor, the motion
carried. Neal Brown will e-mail copies of the revised budget request to members.
8:45 Library Foundation
Mary Ann Grant wants to know if the foundation will be addressed this year. It has been leaking since 1994, has been a priority of the Library Trustees for years and nothing has been done to remediate the problem. She will raise the question at our next budget hearing with the selectmen.
8:48 p.m. Regional Trustee Meeting, Amherst , NH
Neal Brown wanted to know if anyone was interested in attending the informal meeting to be held on January 27, 2011 with him. Bob Marshall indicated that he was interested in attending.
8:50 p.m. Adjournment
Neal Brown moved to adjourn. Bob Marshall seconded. All in favor, the motion carried.
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