STEPHENSON MEMORIAL LIBRARY TRUSTEE MEETING
AUGUST 3, 2007
MEMBERS PRESENT: Gail Smith, Librarian; Mary Ann Grant, Chair; Michael Kavenagh,
Michael Sparling, Pam Graesser, Alt., Scott Jones, Alt.
GENERAL BUSINESS:
A. Minutes of the previous meeting were reviewed and accepted.
B. Treasurer’s Report as follows: $12,719.45 remains in the Peter Wensberg
Memorial Fund, $18422.70 in the Materials Fund, $3096.19 in savings and $2957.89 in checking.
C. Mary Ann reported that Bill Harper, the General Contractor is on budget and will stay
that way through the anticipated completion sometime in September 2007.
D. Mary Ann reported that she spoke with Gil Bliss regarding the interest to be paid from
the Library Trust Funds. Gil indicated that we’ll receive a check sometime in August.
E. Mike Kavenagh reported that he has received information from the State of New
Hampshire regarding the trust funds set up for the Library and will bring copies of the
email from the State to the next meeting.
F. Mike called Verizon to see if we could reduce the number of phone lines from
3 to 2 without impairing service to either the staff or residents using the Library’s
computers. We can do this, but he suggested we first try a test with only two lines for a
couple of weeks to make sure two lines are sufficient before we drop the third line
G. At last month’s meeting we discussed the possibility of having a meter installed to
reduced sewer rate. We have decided to pursue this since the possibility of meters was
mentioned in the latest edition of the Spirit. Mike Kavenagh offered to investigate the
cost of getting and installing a meter.
H. Gail reported on the collection of data regarding the number of individuals that
actually use the Library to better understand our customers. We reviewed the initial
data collected from July.
I. We briefly reviewed the Policies, Mission Statements, etc. from other nearby Public
Libraries. Gail and Mary Ann will work as a sub committee and will report back to
the entire Committee in the next 30 - 60 days.
J. Mary Ann and Gail reported that all but one RSA has been adopted by the Town of
Greenfield. We need to double check this with the State and work to get the last RSA
before the Town in March 2008.
K. Mary Ann reported that she talked with Bill Harper and Jim Fletcher regarding future
Capital Improvement projects related to the Library. There are five key items to be
considered:
1. Parking lot paving $5300.
2. Leaking cellar
3. Leaky roof
4. Computers
5. Painting
Mary Ann also reported that Bill Harper will meet with her and any other committee
members to discuss his estimates for the above work. The meeting will be on
Wednesday August 8, 2007 at 7:00pm in the Library. The next Capital Improvements
Meeting will be on August 20, 2007.
L. Gail reviewed the stats for July. Good increases in the usage of computers, and
attendance by adults and visitors.
M. Gail proposed new hours for the months of September thru May. The proposed hours
are as follows:
Monday - Office 11am to 1pm - Public 1pm to 8pm
Wednesday - Office 10:00am to 10:30pm - Public 10:30am to 8:00pm
Friday - Public 12 Noon to 5:00pm
Saturday - Public 10:00am to 1:00pm
Mike Kavenagh made a motion to approve the proposed hours and the motion was
seconded by Mary Ann Grant. The motion was passed unanimously.
N. Gail reported that Dan and Chris are almost ready to begin barcoding the books and
member cards. She reviewed the estimated costs for making this conversion which
will make managing the inventory of books much easier. Total cost is approximately
$2000.00
O. We reviewed the current Budget and expenditures to date. We decided to purchase a
step ladder and wet/dry vacuum.
P. Gail reported that the Joint Loss Management Committee will meet in the Library on
September 4, 2007 at 8:30am.
Q. The Committee spent the remainder of the meeting working on the proposed 2008
Budget.
Meeting adjourned at 9:20pm Next meeting is September 14, 2007 at 7:00pm.
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