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Conservation Commission Minutes 03/25/2015
Greenfield Conservation Commission
Minutes

Date:
March 25, 2015
Attendees:
Carol Irvin, Karen Day, Neal Brown, Candi Fowler, Conrad, Dumas, and Janet Lutkus
The meeting was called to order at 7:36 pm.
Carol made the following announcements:
1.
In April, Carol will be setting a time to talk to the board about stewardship for the George Proctor recreation area.
2.
The Piscataquog News contains an article about raising funds to conserve the top of Rose Mountain and to repair trails damaged due to ATV use. The newsletter was circulated during the meeting for review by the Conservation Commission members.

The following was discussed by the Conservation Commission members:
1.
Planning for Roadside Roundup scheduled for April 25th:
  • Carol emphasized the importance of engaging and motivating children with the Roundup as it’s the children who will grow up to be the adults responsible for maintaining a clean environment.
  • Neal recommended the traditional raffle be limited this year. He is already working with Adele who is getting gift certificates for the raffle prizes.
  • Neal suggested motivating more kids who worked at cleanup during the day to come to the dinner at night by awarding prizes (for most trash collected) at the dinner. This would result in greater attendance at dinner and more participation by children in the event.
  • To win prizes or raffles, the people must be present at dinner when they are awarded.
  • Conrad suggested that prizes could be gift certificates for local businesses.
  • Candi suggested extra raffle tickets be given to people in exchange for bags of trash they bring to dumpster at recycling center during the day. This could also result in more attendance at community dinner in PM.
  • Question: In addition to usual adult raffle prizes, do we need to have raffle prizes that appeal to children? Or would raffle prizes primarily appeal to adults?
  • It was agreed that first and second cash prizes will each be awarded to two different age groups of school children: “Twelve and older” and “Under twelve”. Cutoff for older group is that participant still has to be in public school. First and second prizes to be awarded to each of the two age groups. First prize to be $20 and second prize to be $10.
  • 2-hour shifts to be taken by committee members at recycling center during the Roundup: Neal - 8 to 10, Carol – 10 to 12, Karen – 12 to 2, Candi - 2 to 4. Shift duty includes: monitoring number of filled bags children bring for dumpster and issuing a form to each child noting their age group and number of bags they collected, distributing raffle tickets to children for each bag of trash collected, tracking the trash routes on a map to ensure town coverage, giving out flyers, and maintaining a log to track the total number of filled trash bags collected.
  • At recycling center, in exchange for the trash children hand in, they will each receive a form with their name and age group, number of bags they collected. Child brings form to dinner to determine who will be awarded prizes.
Action Items
  • April 16, At Greenfield Town Office, Givers will stuff envelopes with flyer and two bags. Carol will provide envelopes and stamps.
  • Karen will get the bags, based on last year’s number of bags.
  • Within the next week, Carol will talk with the Women’s Club about the dinner.
  • Carol will create children’s forms to be used to determine prizes.  Form will have conservation logo.
  • Karen to contact Adele to get information for donors for raffle prizes to list on the flyer.
  • Neal to create log form for collecting bags at recycle center.

The meeting officially adjourned at  8:50 PM.
Minutes respectfully submitted by Janet Lutkus to Carol Irvin for approval, corrections, and distribution.