225th Town of Greenfield Anniversary Committee
Thursday, July 17th, 2014, 6pm, At the Library
Minutes of Meeting
1. Meeting called to order at 6:07 pm, Stephenson Library Lawn.
2. Attendance: Kristin Readel, Adele Hale, Dorene Adams
3. Need to decide:
a. If the committee is going to have a chairman/president etc.
It was decided that Dorene and Kristin would be Co-Chairs.
b. We also need a secretary to take minutes. Kristin will do this.
4. Goals:
-Set an Event date: It was decided that the celebration date will be on a Saturday in June 2016. The original founding was June 15th. The actual day will depend upon the graduation date of CONVAL High School, as we do not want to conflict with that date.
Adele suggested we have a b-day cake and ring the meeting house bells on the evening of the 15th to celebrate the actual date.
-Set a time frame: Exact times have not been set yet. All day Saturday is expected.
-Fundraising or come up with an amount that we ask the town for?
-It was decided that we will come up with an estimate of what we believe we will need to do the event. Then we will discuss what amount to ask the Town for and what amount we feel we can fundraise for. Discussion ensued.
-fundraising can be done easily & will promote community spirit toward event!
-Advertising the Event: Will need to generate awareness of this upcoming event over the next 2 years via “Greenfield Spirit” and flyers mailed to Greenfield Residents. Newspaper and other ways. Will need someone to head this up who can make posters and promote. Kristin suggested kicking off the theme contest at the Sept. Charette.
5. Discussion on what type of celebration we want to organize for Greenfield:
-Parade to kick off event – marching band - theme – prizes – judges: Lengthy discussion on parade options, participants, start time, line up and route. Need detailed information on possible marching bands and costs. Will set a separate meeting to discuss this in detail and make definite decisions.
Dorene will get costs for Marching Bands.
-Gathering at Oak Park: It was decided that the day’s events will be held at Oak Park.
- Parking: Discussed parking areas and shuttle options from parking lots in downtown, will look into using vans/buses and what would be the cost to shuttle people if deemed necessary. Kristin will look into this.
-Music at Gazebo: We will be looking into having entertainment. Jarvis Adams could be the MC for the event and we could use his sound system.
-Old fashion games: Brain Stormed ideas: Maybe have people sign up for teams prior to event. Theme? Dress Up?
It was decided that we would like to have games at the event that people can participate in. Frisbee, mud or reg. volleyball, horseshoes, tennis, tug of war-reg. or mud, three legged race, kick ball, sack races, to name a few. This will be discussed in detail later as we generate more ideas.
-Games: Possibility of doing a game area like that of the Blueberry Jamboree. Will be discussed in detail later. Would need volunteers to man the area.
-Contests: Possible - Pie eating, watermelon eating, pudding etc. This will be discussed at a later meeting. Again, would need volunteers to organize this and may need prizes.
- Demo’s: See about having people do demos of their crafts i.e.: Greenfield Forge.
“Re-enactment” – Adele will look into this.
- Dunk tank: dunk heads of depts.! Will be discussed at a later date.
- Food: have venders selling a variety of food types, especially those who live in town.
We could sell space to raise money. Having a variety of food items would be ideal i.e.: BBQ chicken, pulled pork, hamburgers/hotdogs, French fries, fried dough, sandwich wraps, popcorn, peanuts, lemonade, ice cream/deserts etc.
Dorene has a list of venders from past events. Will discuss in detail later.
- Venders: have residents who sell things set up a tent like at the Jamboree.
We could sell space to raise money. Having an animal balloon person, juggler, face painting etc. would enhance event. Will discuss later.
-T-shirts: have a “design the 225th Anniversary” t-shirt contest.
Sell these at event to offset cost. Will discuss this later.
-Fireworks: Adele will look into State Regulations regarding this as well as the possibility of doing this at Otter Lake. Will discuss this at the next meeting.
6. View example outline of what the schedule for the “Day” would look like. Will go over this at a later meeting.
7. Any other items: Many ideas were discussed to include Greenfield groups and committees and how they can participate in the event. Will be discussed at a later date.
The next meeting will be on Thursday, September 18th at 6pm at the Library.
8. Meeting adjourned at 8:05 pm.
Secretary,
Kristin Readel/DA
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