TOWN OF GOSHEN

RECREATION COMMISSION

REGULAR MEETING MINUTES

MONDAY, DECEMBER 15, 2014 – 7:00PM

 

PRESENT:        Cate Corwin, Garret Harlow, Nanci Howard, Don Patterson; Erin Hurlburt; Recreation Director Colleen Finn; First Selectman Bob Valentine. 

EXCUSED:       Al Torizzo.

 

 

1.         CALL TO ORDER:

Chairman Cate Corwin called the meeting to order at 7:07PM.  First Selectman Bob Valentine entered the meeting at 7:16PM and stayed until 8:05PM.

 

 

2.         SECRETARY’S REPORT:

            A.         November 18, 2014 special meeting minutes.

 

MOTION Mr. Harlow, second Mr. Patterson, to accept the minutes of the November 18, 2014 special meeting as written; unanimously approved.

 

 

3.         TREASURER’S REPORT:

The Commission reviewed the “Profit & Loss Budget vs. Actual” report dated July 2014 through June 2015.  Ms. Finn explained that, while it appears that most of the Programming Expenses budget had been used only halfway through the year, approximately $580 of these funds had been used to purchase blood pressure cuffs for Emergency Medical Response training.  Ms. Finn said that she had spoken with First Selectman Bob Valentine and was assured it would be okay if the Commission went a little over on this line item.

 

Ms. Finn informed the Commission that the Board of Finance meeting would be held that upcoming Wednesday at 7:30PM.  She asked all Commission members to attend.

 

Ms. Finn reminded the Commission that the Commission had inadvertently paid over too much money to the Town a few month’s previously.  She explained that Carol Aldrich had discussed this issue with Deb Franklin, and it was decided that the best way for the Commission to be reimbursed would be by holding back an equivalent amount from funds paid over to the Town from basketball and other programs.

 

MOTION Mr. Patternson, second Ms. Hurlburt, to accept the Treasurer’s Report; unanimously approved.

 

 

4.         PROGRAMMING REPORT:

            A.         Basketball Programs Update.

Ms. Finn said that there were currently 15 children in the basketball program.  More had been signed up to participate; however, they were unable to take all interested children as there were not enough adult coaches. 

 

The Men’s Basketball program was doing well.  Participants were coming from several area towns.

 

            B.         Mohawk Ski Program.

Ms. Finn said that 21 participants had signed up to participate initially, and four more signed up later.  The total number of participants was now 25, including parents.  Ms. Finn said that she would be chaperoning the ski trips, which would be held on Tuesday afternoons.

 

            C.         Recap of CRPA Conference.

Ms. Finn said that the conference went well and was very informative.  She said that she had spoken with a representative of FAST Athletics, which provides sports programs to towns in the state.  She and the Recreation Director for the Town of Morris had arranged for FAST Athletics to run a one-day flag football tournament geared toward middle school-aged kids.  Ms. Finn said that this first program would be free to both towns. 

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Mr. Patterson asked about insurance, and Ms. Finn said that the company carries their own insurance and all coaches are certified and background-checked.  Ms. Finn explained that FAST Athletics also did other sports like Ultimate Frisbee, Hockey, etc. and that they also had programs geared toward elementary school-aged kids.  She said that they might also contact the Town of Warren to get involved and see about holding events at Wamogo.

 

 

5.         OLD BUSINESS:

            A.         Update on Camp Coch Roof Project.

Mr. Valentine arrived at this time and explained that the roofing project at the lodge building was finally complete.  He noted that some of the agreed timelines were occasionally not met, and the incorrect gutters had been installed.  The gutters were replaced, and $700 was deducted from the cost of the project.  This deduction mostly offset an additional $1000 that had been required to cover the cost of replacing crickets.

 

This project had also initially included repointing the chimney.  However, as the project progressed, it became clear that more work was actually going to be required on the chimney than originally planned.  Several stones were actually going to have to be mortared back into place.  While there are still funds available in the capital projects account, it was determined that this work should be detailed in its own bid document, which would happen in the spring.

 

            B.         Update on Camp Coch Flooring Project.

Ms. Finn said that they had ultimately selected Weigold Flooring for the lodge flooring project.  While they had received another bid with comparable prices for the tile, the concern was the price charged for replacing plywood; Weigold proposed to do this work at a better price.  They also would be ripping up the existing flooring by hand in an effort to preserve the existing plywood.  Ms. Finn said that they had selected vinyl-enhanced tile, which came with a 10-year warranty.  While the cost was slightly higher, they felt it would be more durable and scratch-resistant.  The quote from Weigold also included the replacement of baseboards in the main room, the hall, and the west wing.  The tile color selected was a light brown.  In the worst-case scenario, if all plywood had to be replaced, the project would be $3000 over-budget; however, the Board of Finance was made aware of this and will be able to cover anything over the original estimate of $12,500. 

 

            C.         Update on STEAP Grant for Bathrooms at Camp Coch.

Mr. Valentine explained that he had written a letter to the governor regarding their request for STEAP funds to renovate the bathrooms at Camp Coch, and unfortunately they were unsuccessful this past year.  He said that the Town would try again in 2015.  The Board of Finance agreed that this repair was important, and they agreed to offer $20,000 in Town funds to the project.  This information had been included in the STEAP application form, which also noted that this was the only recreation facility in the Town of Goshen, and the entire application packet had been submitted by the deadline.  Mr. Valentine said that the State issued rolling decisions on awards starting in January 2015.

 

 

6.         NEW BUSINESS:

            A.         Insulation/Ventilation at Camp Coch.

Mr. Valentine said that this had been inspected as a part of the roofing project.  It was discovered that the insulation in the West Wing had not been done very well; there were several gaps in insulation along the walls.  West wing has soffit vents but will also have an attic vent with thermostat regulated fan installed.  In the main building the insulation was also not optimal.  Mr. Valentine said that he had some contractors come out to look at the problems in an effort to identify possible solutions.  It had been suggested to use spray foam on the soffits in the West Wing and installing insulation in the opposite direction to what already was present in the main building and west wing ceilings.  The total cost for both projects would be approximately $10,000.  Mr. Valentine stated that he had preliminarily discussed this issue with the Board of Selectmen, and they were in favor of moving forward with this repair project.  He said that he also spoke with the Chairman of the Board of Finance preliminarily about this project as well.  Mr. Valentine recommended that the Commission consider bringing this repair to the attention of the Board of Finance at their upcoming meeting that Wednesday in order to get approval to put this project out to bid.

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MOTION Ms. Corwin, second Mr. Patterson, to bring the issue of insulation and ventilation in the lodge building at Camp Cochipianee to the attention of the Board of Finance in an effort to obtain approval to begin the bidding process for this repair; unanimously approved.

 

Mr. Patterson asked about the moisture issue in the basement of the lodge building and the need for dehumidifiers.  Mr. Valentine said that he believed that the ramps would have to be removed and the area re-graded in order to reroute water away from the basement area.  He suggested that the Commission consider this issue for the next round of capital improvements.

 

            B.         5-Year Capital Plan for Upcoming Budget.

Mr. Valentine recommended that the Commission discuss and put together ideas for projects to be considered over the course of the next five years.  He encouraged the Commission to consider more long-term planning for some of the projects they have been discussing, like the re-grading project mentioned earlier, and the Camp Coch playground and pavilion.  Ms. Finn said that she would email everyone a list of items to consider at the next meeting.

 

            C.         Election of Officers and Welcome New Member.

                        The Commission officially welcomed Erin Hurlburt and thanked her for joining.

 

MOTION Mr. Patterson, second Ms. Corwin, to amend the agenda to add election of a Vice-Chairman to the agenda; unanimously approved.

 

i.              Chairman Election.

 

MOTION Ms. Howard, second Mr. Harlow, to nominate Don Patterson to the position of Chairman of the Town of Goshen Recreation Commission; unanimously approved.

 

ii.            Treasurer Election.

 

MOTION Mr. Patterson, second Ms. Howard, to nominate Cate Corwin to the position of Treasurer of the Town of Goshen Recreation Commission; unanimously approved.

 

iii.           Vice-Chairman Election.

 

MOTION Ms. Corwin, second Mr. Harlow, to nominate Nanci Howard to the position of Vice-Chairman of the Town of Goshen Recreation Commission; unanimously approved.

 

            D.         Thank You To Carol Aldrich.

The members of the Recreation Commission wished to express their gratitude to Carol Aldrich for her years of service to the Town and to the Recreation Commission as the treasurer.

 

MOTION Ms. Corwin, second Ms. Hurlburt, to authorize Ms. Finn to spend $125 to purchase a gift card for Carol Aldrich in appreciation of her years of service to the Recreation Commission and the Town; unanimously approved.

 

 

7.         OTHER BUSINESS PROPER TO COME BEFORE THE COMMISSION:

            No business was discussed.

 

 

9.         ADJOURN:

            The Commission agreed to adjourn at 8:30PM.

 

 

Respectfully submitted,

 

Stacey M. Sefcik

Commission Clerk