Town of Glenville - Town Board Meeting Minutes 9/19/2007

Town Board Meeting Minutes 9/19/2007

REGULAR MEETING OF THE TOWN BOARD

TOWN OF GLENVILLE

SEPTEMBER 19, 2007

AT THE GLENVILLE MUNICIPAL CENTER

18 GLENRIDGE ROAD, GLENVILLE, NEW YORK

Present: Supervisor Frank X. Quinn, Councilmen, Robert E. Bailey, Mark A. Quinn, Edward F. Rosenberg and Councilwoman Valerie M. DiGiandomenico

Absent: None

Supervisor Quinn called the meeting to order at 7:30 PM. Councilwoman DiGiandomenico gave the Invocation and led us in the Pledge of Allegiance.

Supervisor Quinn – “There will be an executive session at the end of this meeting, we have three items that we have to take up, one has to do with a contract with one of our unions that hasn’t been resolved yet and the other is a personnel matter that we have to review on a vacancy.”

Supervisor Quinn asked the Deputy Town Clerk, Rose Mercurio, to call the roll. Everyone was present and accounted.

Town Council Reports:

Councilman Bailey – “Just a brief mention that we are continuing to work jointly with Scotia on the potential collaboration between Scotia’s and Glenville’s Water Departments. We are in the process of pulling together the strength, weakness, opportunity and threat matrix that you have requested.”

Councilman Rosenberg – “School tax bills have been mailed and are due penalty free up until October 1^st.

From the Planning and Zoning Department; Belmonte Builders have requested a change of zoning for the recently approved residential sub-division on Swaggertown Road. What they are proposing is to be able to put a substantial amount of houses in there and the original proposal that was brought to Planning and Zoning Commission included some town houses, which they referred to as twin homes, followed by some smaller homes. Because real estate has gone down the cost of the sewer line that they have to put in has gone up and all of the other factors they would like to build a little more densely. The only feedback that I got back from the Planning and Zoning was that they were asking them to maybe not do the town houses and maybe just do some smaller single family homes.

They have started working over there, they have cut a temporary access road into that area and I can attest to the fact that they are there every day in my back yard.

The original proposal amounted to several stages. Stage one was larger homes in the rear of the property that has not changed so that shouldn’t change what they have come to ask for. The other stage, stage two is smaller homes and twin homes so unless something else occurs they are still on board with building the others in the back first.

There was a request put forward to construct two eight unit apartment buildings on Birch Parkway and Sacandaga Road. It is sort of significant because it is the Sacandaga entrance to our industrial park right now and what they brought to the P & Z was they wanted to build twice as much as they should have on that site. They had already been told no by someone else and they came to us, so it is sort of being batted around between Commissions. I think it is dead on arrival unless they cut at least half of what they want to do out there.

Lowe’s came to the table with a final public hearing at the Planning and Zoning meeting and they were tabled until October because there are some issues. This was the final public hearing, which did occur, and they closed it but we have sixty days to react to it before they do their thing. They were reluctant to act on such a large project that night because they didn’t have an opportunity to discuss revised plans. Lowe’s had dropped off some plans the Friday night before the Monday meeting and the P & Z Commission did not have enough time to review them and we are also looking to get some sort of approval on the smaller parcel in the front right near Freemans Bridge, which has been discussed but never has looked for approval so that is slowing things down. They may have some tenants for that so they are trying to get another step in the process.

There are some issues in relation to the whole moving the water line which we can discuss at a later date.”

Supervisor Quinn opened the Privilege of the Floor.

No one wished to speak; so the Supervisor closed the Privilege of the Floor.

Supervisor’s Comments

Supervisor Quinn shared the following information:

September 7^th – I had an information sharing session here with representatives from the Mohawk Albany Land Conservancy was here and wanted to share some thoughts and ideas. I had asked for some data regarding any reputable studies or resource data that indicated what it costs for what the expenses would be for land that’s put in conservancy versus people building homes versus commercial, versus anything else. So they brought in some studies and you will all get a copy of those.

September 9^th – We had a first responder dinner up at the East Glenville Fire Station.

September 11^th – We had a dedication down at the Rivers Edge Restaurant of the 9-11 memorial and that was well attended by lots of folks. It was an opportunity for us to have not only an historic site, which that site is, but it is now a memorial site. If you haven’t had a chance it is a perfect place to go and reflect on all of the things that happened during and after 9-11.

September 15^th – We participated in a County Emergency Simulation, a simulation of a major disaster. In this case it was a railroad tanker car, if it had exploded, so we simulated an explosion with a tanker car full of chlorine down on Maple Avenue and our Police Department, our Highway Department, public information, Alplaus Fire Department and others, County Health, County Emergency Management, Hazmat teams, DEC and people from the Stratton Airbase all paticipated.

It is an exercise, command and control. How would the various and sundry agencies and organizations interact for an emergency.

September 17^th & 18^th – I was down in Washington, DC with the Schenectady Military Affairs Council; it was sponsored by the Chamber of Commerce. The Chamber of Commerce President, Metroplex, 109^th Wing Commander, and the Schenectady Mayor were there and what we were doing was we were meeting all day Monday, all day Tuesday. Monday was devoted to the Pentagon, they have these things called BRACS, every five years or so the closing of bases and the realignment of military facilities and installations and so we were trying to find out things like what is the criteria they are going to be using in the future, what will be some of the things that we have to look out for because besides it being a County Airport with a big military presence on there the 109^th employs 1,200 people, not all of whom live in our town but it is a significant employer in our town. We were doing briefings in the Pentagon to find certain things and we also went to the National Science Foundation because the main mission of the 109^th these days, as an agency state air force, is to support the National Science Foundation and all of the science that is going on in Antarctica as well as in Greenland and areas north of there. We also went to the National Science Foundation to make sure we understood what the mission is going to be in the coming years.

We talked to the director of the National Science Foundation and he indicated that yes, in fact it is about the most crucial piece of science that they are involved in these days. While the National Science Foundation primarily is contracting out for research and this particular kind of research is extremely high on the agenda.

The second day was spent with Congressman McNulty, Senators’ Clinton and Schumer and with the FAA (Federal Aviation Administration) because there are certain things out here in the airport, the length of the runway and certain kinds of equipment they need to do these kinds of explorations in the South Pole and other areas and we needed to understand where the FAA is. We also know that the FAA has had a hand in some of the proposed development around here and whether we could use property down on the base. While the County owns the base the FAA has a major say in what can or can not be done with some of the property there because they financially support them.

September 20^th – There will be a meeting for the sub-committee, that I am on of the collaboration between the Village and the Town; we are going to be meeting down at Beukendaal Fire Department. We will be going over the proposals that we have regarding Fire Protection District No. 4, the Village Fire Department and what kinds of collaboration would be effective for that.

September 21^st – At the Sanders Preserve there will be a dedication of a plaque to honor a member of the Park Planning Commission who devoted years of services to making all of the parks work and particularly this one.

September 25^th – The Local Government Council meeting will take place.

September 26 – I will be out of Town.

As you know we have been working on securing the easements for the Alplaus sewer project. It has been working well so far and hopefully construction will be starting there within the next couple of weeks.

We have also had a discussion regarding the public safety training center chairman. Their hiring of an attorney and some other funds, they are able now to hire an engineering firm to address the issue that has been holding that up, EVOC course and the fact that it is over the recharge area of the aquifer so they are going to work on that one.

Hopefully we will finally get to contract once they can demonstrate they have addressed the serious concerns of the aquifer.

The Town is using the engineering services of C.T. Male for the Woodcrest sewer extension project. The Part 85 submission to the State has been signed off on so that should be going in soon.

We are preparing the ’08 Budget for the Town and we need your input as soon as you can get it in. We need your recommendations for increasing revenue and decreasing expenses. Right now looking at the numbers that we have so far we have a $700,000 swing. We are down $200,000 or more in revenue because of mortgage tax being what it has been in the past and we have got costs that have gone up as a result of primarily paying benefits and those kinds of things and given that I am looking for and I am pleading with you, five figure recommendations. Five figures worth of new revenue at a minimum and certainly five figures of ways we can cut expenses to make up for this $700,000 swing.

Our collaboration work groups with the Village; we need those final reports as quick as you can get them because all of us need to get them in, get them reproduced and get the comments out to not only us but the Village Board before we go to the meeting which should be at the end of next week.

You each have a copy of the “draft” Generic Environmental Impact Statement Master Plan for the Industrial Park; hopefully you have had a chance to read that because we have updated versions available tonight that are pretty much the same; we need to know what is in here because we are the action on this so we are the ones that are going to have to say go or no go or what the final changes are so we don’t slow this project down.”

Supervisor Quinn moved ahead with the agenda items

RESOLUTION NO.180-2007

Moved by: Councilman Rosenberg

Seconded by: Councilwoman DiGiandomenico

WHEREAS, a Draft Generic Environmental Impact Statement and Master Plan, dated August 31, 2007, has been prepared for the Scotia-Glenville Industrial Park area; and

WHEREAS, the Glenville Town Board has previously assumed the role of SEQRA Lead Agency for this Type I action, with one of its responsibilities being to review the Draft Generic Environmental Impact Statement and Master Plan for completeness, after which the document can be made available for public review;

NOW, THEREFORE, BE IT RESOLVED, that the Glenville Town Board hereby accepts the Draft Generic Environmental Impact Statement and Master Plan for the Scotia-Glenville Industrial Park Redevelopment Master Plan as being complete and adequate for public review; and

BE IT FURTHER RESOLVED, that the public comment period on the Draft Generic Environmental Impact Statement and Master Plan commences today and will run until Monday, October 22^nd; and

BE IT FURTHER RESOLVED, that a public hearing is hereby scheduled for Wednesday, October 3, 2007, at 7:30 p.m., or as shortly thereafter as possible, for the purpose of gathering comments on the Draft Generic Environmental Impact Statement and Master Plan.

Ayes: Councilwoman DiGiandomenico, Councilmen Rosenberg, Quinn, Bailey

and Supervisor Quinn

Noes: None

Absent: None

Abstentions: None

Motion Carried

RESOLUTION NO. 181-2007

Moved by: Councilman Bailey

Seconded by: Councilman Quinn

WHEREAS, pursuant to federal regulations, the Town of Glenville must adopt regulations that prohibit the discharge of pollutants into the municipal separate storm sewer system; and

WHEREAS, the Town has drafted a “Local Law to Prohibit Illicit Discharges, Activities and Connections to the Separate Storm Sewer System”; and

WHEREAS, the establishment of a local law requires a public hearing on the part of the local legislative body,

NOW, THEREFORE, BE IT RESOLVED that the Glenville Town Board hereby schedules a public hearing for Wednesday, October 3, 2007 at 7:30 p.m., or as shortly thereafter as possible, at the Town of Glenville Municipal Center, to consider comments on the proposed “Local Law to Prohibit Illicit Discharges, Activities and Connections to the Separate Storm Sewer System”.

Ayes: Councilwoman DiGiandomenico, Councilmen Rosenberg, Quinn, Bailey and Supervisor Quinn

Noes: None

Absent: None

Abstention: None

Motion Carried

RESOLUTION NO. 182-2007

Moved by: Councilman Quinn

Seconded by Councilman Rosenberg

WHEREAS, the Town is required under the States' Agriculture and Markets Law to provide shelter services for dogs which are seized either as stray dogs or for being in violation of Town local laws relating to the control of dogs, and

WHEREAS, the Montgomery County Society for the Prevention of Cruelty to Animals has offered to provide said services to the Town,

NOW, THEREFORE, BE IT RESOLVED that the Town Supervisor is authorized to enter into an agreement for shelter services from the Montgomery County SPCA for an annual cost of Twelve Thousand, Five Hundred Dollars ($12,500) per year, for the period of January 1, 2008 through December 31, 2009.

Ayes: Councilwoman DiGiandomenico, Councilmen Rosenberg, Quinn, Bailey and Supervisor Quinn

Noes: None

Absent: None

Abstentions: None

Motion Carried

RESOLUTION NO.183-2007

Moved by: Councilman Rosenberg

Seconded by: Councilwoman DiGiandomenico

WHEREAS the Town of Glenville was awarded funding through the NYS State Department of Education’s Local Government Records Management Improvement Fund program to complete a Business Process Analysis of the Building Department’s current records management system, and

WHEREAS the grant award budget includes the engagement of planning consultants for various activities under the Local Government Records Management Improvement Fund program, and

WHEREAS the Town of Glenville has conducted a competitive bid process and is desirous of entering into a contract with K Sickler-Murphy, Consultants, Records Management, 2369 West Old State Road, Schenectady, NY 12306, as business analysis consultants for the Local Government Records Management Improvement Fund program, and

WHEREAS the Town of Glenville will be reimbursed under Local Government Records Management Improvement Fund grant funding in relation to the awarded project with associated costs not to exceed $7,800,

NOW, THEREFORE, BE IT RESOLVED that Frank X. Quinn, Town Supervisor, is authorized to act on behalf of the Town of Glenville in all matters related to the execution of this contract.

Ayes: Councilwoman DiGiandomenico, Councilmen, Rosenberg, Quinn, Bailey and Supervisor Quinn

Noes: None

Absent: None

Abstentions: None

Motion Carried

RESOLUTION NO. 184-2007

Moved by: Councilman Rosenberg

Seconded by: Councilwoman DiGiandomenico

WHEREAS, by Resolution No. 111-2006 dated April 19, 2006, this Town Board did previously grant a temporary easement to the New York Development Group for the purpose of the construction of a road along the western side of the Glenville Municipal Center property, more particularly described in a document entitled “Agreement for Temporary Easement Between the New York Development Group and the Town of Glenville”, attached to the Resolution referred to above, and

WHEREAS, the temporary easement has expired, and

WHEREAS, the New York Development Group has requested and 18 month extension of the agreement for the temporary easement due to delays in the construction of the road and the associated proposed residential and commercial project, and

WHEREAS, the Town Board continues to believe it is in the best interest of the Town to facilitate the construction of the project proposed by the New York Development Group and the road.

NOW, THEREFORE, BE IT RESOLVED that this Town Board does hereby approve an 18 month extension of the agreement for the temporary easement granted and more particularly described in Resolution No. 111-2006; and it is further

RESOLVED, that the Town Supervisor is authorized to execute any and all documents necessary to give effect to this resolution.

Ayes: Councilwoman DiGiandomenico, Councilmen Rosenberg, Quinn, Bailey and Supervisor Quinn

Noes None

Absent: None

Abstention: None

Motion Carried/

RESOLUTION NO. 185-2007

Moved by: Councilwoman DiGiandomenico

Seconded by: Councilman Rosenberg

BE IT RESOLVED that the Monthly Departmental Reports for August 2007 as received from the following:

Assessor Department

Building Department - July

Dog Control

Highway-Public Works

Justice Department

Planning Department

Section 8 Housing Payments

Town Clerk's Office

Water Department

be, and they hereby are accepted, approved for payment and ordered placed on file.

Ayes: Councilwoman DiGiandomenico, Councilman Rosenberg, Quinn, Bailey

and Supervisor Quinn

Noes: None

Absent: None

Abstentions: None

Motion Carried

RESOLUTION NO. 186-2007

Moved by: Councilwoman DiGiandomenico

Seconded by: Councilman Rosenberg

BE IT RESOLVED, that the minutes of the regular meeting held on September 5, 2007 and the special meeting held on September 12, 2007 be and they hereby are approved and accepted as entered.

Ayes: Councilwoman DiGiandomenico, Councilmen Rosenberg, Quinn, Bailey and Supervisor Quinn

Noes: None

Absent: None

Abstentions: None

Motion Carried

Discussion…

Supervisor Quinn – “We have an add-on resolution to approve $107,500.50 to reconstruct some damages to Hoffman’s Hill Road Extension. It is a significant road in the Town and we had some washouts with that.”

Councilman Bailey – “This became obvious as a hazard to travel and traffic back in the July time frame and literally the side of the road slumped away and down the hillside; emergency repairs were necessary. Given the traffic on the road and the situation there not doing something promptly would only allow it to get much worse fairly quickly. We declared it to be an emergency situation and it was in the public interest to immediately fix it.

That gave us license to set contracts to perform the work without going through the bidding process. That worked out very well, we got a fairly substantial amount of work done at a cost of $107, 500.50 and now the intention of this resolution is to bond that money for a five year period.”

RESOLUTION NO.187-2007

Moved by: Councilman Bailey

Seconded by: Councilman Quinn

A RESOLUTION APPROPRIATING $107,500.50 TO RECONSTRUCT DAMAGE TO HOFFMAN’S HILL ROAD EXTENSION (EXTENSIVE UNDERMINING OF ROAD AND ROAD BASE AND COLLAPSING RETAINING WALL), WITHIN THE TOWN OF GLENVILLE, NEW YORK STATING THE ESTIMATED MAXIMUM COST THEREOF IS $107,500.50, AND AUTHORIZING THE ISSUANCE OF $107,500.50 SERIAL BONDS OF SAID TOWN TO FINANCE SAID APPROPRIATION.

Recitals

WHEREAS, severe rain storms in the spring of 2007 resulted in damage to the road surface, road base, and retaining wall on Hoffman’s Hill Road Extension within the Town of Glenville damaging approximately 130' long x 7' wide x 12" deep of Hoffman’s Hill Road Extension road surface and road base (the “Project”) requiring immediate remediation and repair; and

WHEREAS, the Town Board of the Town of Glenville, in the County of Schenectady, New York (the “Town”) determined that it was in the public interest to immediately remediate and reconstruct the road surface, road base, and collapsing retaining wall on Hoffman’s Hill Road Extension at the total maximum cost of $107,500.50, to be financed by the issuance of obligations of the Town; and

WHEREAS, at a meeting of the Town on July 18, 2007, it was determined that due to the emergency nature of the matter, the contracts to perform the work were not subject to the bidding requirements of the General Municipal law; and

WHEREAS, it is now necessary and desirable to provide for financing the cost of such remediation and reconstruction of Hoffman’s Hill Road Extension by the issuance of serial bonds of the Town; and

WHERAS, the Town has determined that any obligations authorized or issued pursuant to this resolution shall mature in not more than five (5) years as prescribed in the Local Finance Law to permit this resolution to become effective upon its adoption; now therefore, be it

RESOLVED BY THE TOWN BOARD OF THE TOWN OF GLENVILLE, IN THE COUNTY OF SCHENECTADY, NEW YORK (by the favorable vote of not less than two-thirds of all the members of said Town Board), as follows:

Section 1. The Town Board hereby finds and determines that the Project is a Type II action pursuant to the Environmental Quality Review Act and no further environmental review is required.

Section 2. The Town hereby appropriates the amount of $107,500.50 to provide for the emergency remediation of the conditions at Hoffman’s Hill Road Extension by reconstructing the road base, road surface, and collapsing retaining wall described in the Recitals hereof. The estimated maximum cost of said class of objects or purposes, including preliminary costs and costs incidental thereto and the financing thereof, is$107,500.50 and said amount is hereby appropriated therefor. The plan of financing includes the issuance of$107,500.50 serial bonds of the Town to finance said appropriation, and the principal of and interest on said bonds as the same shall become due and payable shall be assessed, levied and collected from the taxable real property of the Town.

Section 3. Serial bonds of the Town in the principal amount of$107,500.50 are hereby authorized to be issued pursuant to the provisions of the Local Finance Law (the “Law”) to finance said appropriation.

Section 4. The following additional matters are hereby determined and declared:

(a) The period of probable usefulness of said class of objects or purposes for which said$107,500.50 serial bonds authorized pursuant to this resolution are to be issued, within the limitations of subdivision 20 paragraph a. of Section 11.00 of the Law, is five (5) years.

(b) The proposed maturity of the bonds authorized by this resolution will not exceed five (5) years.

Section 5. Each of the bonds authorized by this resolution and any bond anticipation notes issued in anticipation of the sale of said bonds shall contain the recital of validity as prescribed by Section 52.00 of the Law and said bonds and any notes issued in anticipation of said bonds shall be general obligations of the Town, payable as to both principal and interest by general tax upon all the taxable real property within the Town without limitation of rate or amount less any grants received. The faith and credit of the Town are hereby irrevocably pledged to the punctual payment of the principal of and interest on said bonds and any notes issued in anticipation of the sale of said bonds and provision shall be made annually in the budget of the Town by appropriation for (a) the amortization and redemption of the bonds and any notes in anticipation thereof to mature in such year and (b) the payment of interest to be due and payable in such year.

Section 6. Subject to the provisions of this resolution and of the Law and pursuant to the provisions of Section 21.00, Section 30.00, Section 50.00, Sections 56.00 to 60.00 and Section 63.00 of the Law, the powers and duties of the Town Board relative to authorizing bond anticipation notes and the renewals thereof, determining whether to issue bonds with substantially level or declining annual debt service, prescribing the terms, form and contents of the bonds herein authorized, bond anticipation notes issued in anticipation of said bonds and the renewals thereof, and any other powers or duties pertaining to or incidental to the sale and issuance of the bonds herein authorized, bond anticipation notes issued in anticipation of said bonds and the renewals thereof, are hereby delegated to the Supervisor, the chief fiscal officer of the Town.

Section 7. The validity of the bonds authorized by this resolution and of any notes issued in anticipation of the sale of said bonds may be contested only if:

(a) such obligations are authorized for an object or purpose for which the Town is not authorized to expend money, or

b) the provisions of law which should be complied with at the date of the publication of this resolution are not substantially complied with, and an action, suit or proceeding contesting such validity is commenced within twenty days after the date of such publication, or

SECTION 8. This bond resolution shall take effect immediately upon its adoption by the required votes by the Town Board of the Town.

Ayes: Councilwoman DiGiandomenico, Councilmen Rosenberg, Quinn, Bailey and Supervisor Quinn

Noes: None

Absent: None

Abstention: None

Motion Carried

Town Administrator’s Report:

PERSONNEL:

--The interview process has commenced for the Town Assessor’s position. The candidate interview panel has now provided recommendations for consideration to the Town Board. A second interview for Town Board members is being arranged for next Thursday afternoon.

--An eligible candidate has now been identified thru the interview process for the Engineering Aide position that was authorized previously by the Town Board. This individual should begin employment with the Town in October.

OPERATIONS:

--Met with Town’s Grant Administrator to review the status of existing grant applications and associated suspenses as well as upcoming grant opportunities that would support collaboration of municipal services, parks, Police, Court and Public Safety, worker safety, electronic record storage, etc.

--Town officials met with representatives from of National Grid and Verizon to discuss the movement of utilities along Freeman’s Bridge Road to prepare for the Lowe’s project to widen that road to facilitate traffic flow and entry to their planned store. Verizon will relocate 5 telephone poles at the eastern end of Freeman’s Bridge Road (Phase 2 of the road build out) at no cost to the Town. Late last week, the State Department of Environmental Conservation (DEC) advised Lowe’s that any work immediately adjacent to Freeman’s Bridge Road, in addition to soils in the front portion of the their project site, would require restrictions on soil excavation, as well as water control, because of environmental contamination of the property along Freeman’s Bridge Road. As a result, relocation of the Town’s water line that is currently located under the road has become cost prohibitive. As an alternative, the Town is in process of negotiating an agreement with Lowe’s to repair any damage to this water line during and immediately following road construction.

--The Supervisor and Councilwomen DiGiandomenico met with General Services Administration (GSA), State and County officials on August 21 to discuss the process for the transfer of Scotia Depot property to the Town. Before such can occur, a site feasibility study needs to be completed for the contamination that is prevalent on that site. That study should be completed in the next 3 months, at which time GSA can provide additional details relative to the transfer process.

--Last month, BCI filed claim against the Town for “breach of contract” regarding work on the new Water Plant.~ They are seeking $221,445 plus interest of 9% per annum.~ As you know, the Town already paid BCI 1.952 million out of a total contract of 2.039 million, leaving a balance of a little over $86,000.~ Several weeks ago, we offered BCI a reasonable payment of $40,000 while the damaged motor and chlorination system were repaired and they continued to complete work on the punch list of non-completed items we provided them.~ BCI refused this $40,000 payment on three separate occasions. In response to this notice of claim the Town is preparing our summary and time line of what has transpired on this project which we will provide to Town Attorney supporting our decision not to make full payment to BCI until required work was completed in satisfaction of the contract.~

BCI has now sent a letter requesting a meeting to attempt to settle this claim. We are arranging for this meeting during the week of September 24^th. The Town is also finalizing the cost-out payment owed to BCI, which along with the status of project completion will be discuss at the agreed to meeting with them.

Recently, the newly repaired motor was re-installed and was successfully put back in to service.~ It is operating as designed.~ Recently, the company who installed the chlorination system was back on site to repair leaks and make adjustments. After work was completed we discovered more leaks in the system. This company is being called again to come back, pressure test the system, repair all leaks and have their system designer perform a startup to determine operational effectiveness.

--Discussed the status of the Public Safety Training Center project with David Hennessy who advises that the NYS Dormitory Authority has now signed off on this grant allowing the Consortium to employ an attorney (Andy Brick) to work with Eric to finalize the draft lease agreement and to hire an Engineering Firm to re-design the EVOC outside of the Aquifer.~ The Consortium’s Engineer (Jack McDonald) has already met with our Planning Department to go over details of what needs to be done to satisfy the move of the EVOC.

--Town officials gathered at the Alplaus Fire House on the evenings of August 22^nd and August 29^th to facilitate the signing of easements for Alplaus residents for the planned sewer project. Almost 75% of the easements have now been signed by property owners. The Highway Superintendent continues to work diligently with remaining to obtain the remaining signed easements. Construction work for that project will commence within the next few weeks.

--The Town is utilizing the services of C.T. Male Associates for required engineering for the Woodcrest Sewer Extension project. The required Part 85 submission for this project is being finalized and will be transmitted to the NY State Comptroller in the next few days.

--Town Officials participated in the Saturday, September 15^th, Operation Noble Response Exercise with Stratton ARNG and State, County and local emergency responders. The exercise scenario was designed around a terrorist incident releasing chlorine gas which threatened the Base and surrounding community. This exercise allowed the Town to Command and Control, Public Information and Protective Action procedures within the draft Emergency Operations Plan. The Supervisor, Town Police and Highway personnel were extensively involved in the exercise dealing with road control and protective measures.

FISCAL:

--2008 Budget preparations continue. The Board will receive a tentative budget for review in early September, followed by a summary of budget highlights. Department Head’s have been advised to be prepared to meet with their Board Liaison when requested.

--As a result of fund balance reductions from last fiscal year (used to offset expenses), reduced revenue from home mortgage taxes and increases in employee benefits, the Town has the potential for an almost $800,000 shortfall this fiscal year. All Town Department Head’s are reviewing expenses to determine where savings can be obtained for this year, as well maximizing revenue sources. Staff has also been advised to follow this same process in preparing next year’s budget to help offset any shortfalls.

NEW BUSINESS

Councilman Bailey – “I spoke to Mr. Germano about our budget format having a huge variety of styles and I think we should work toward one common format.”

Councilwoman DiGiandomenico – “On the same subject I am going to give Tony a copy of another town’s format, which I think will do it for us.”

Supervisor Quinn – “As we put this budget together and we have a drop dead date for providing the first budget to the Clerk, we now have in all of the department proposals and the liaisons are working with the departments on what I talked about earlier, additions in revenue and deletions in expenditures, do we want to have a work session next week when it is all together before I publish the first budget that has to be out to the Clerk by the 30^th of September. I can take all of your input; I can put it together and go from there. We will have work sessions as well as town board meetings before the second budget, the tentative budget comes out, but I need to know your pleasure.”

Councilman Quinn – “Does an extension of our normal work session next week give you enough time to get that to us?”

Supervisor Quinn – Yes, I will not be here next Wednesday evening but George will. Thursday evening is okay for me but Wednesday is not.”

RESOLUTION NO. 188-2007

Moved by: Councilman Quinn

Seconded by: Councilman Bailey

BE IT RESOLVED, that the Town Board of the Town of Glenville hereby adjourns into Executive Session for:

1. PBA Contract

2. Personnel Matters

3. Planning & Zoning Development

Ayes: Councilwoman DiGiandomenico, Councilmen Rosenberg, Quinn, Bailey and Supervisor Quinn

Noes: None

Absent: None

Abstention: None

Motion Carried

Supervisor Quinn adjourned this portion of the meeting at 8:14 p.m. and entered into Executive Session to discuss the PBA Union Contract, Personnel Matters and Planning & Zoning Development.

Time being 9:15 pm Supervisor Quinn reconvened the meeting.

Motion to adjourn was moved by Councilman Quinn and Seconded by Councilwoman DiGiandomenico.

The Town of Glenville Town Board Meeting was adjourned at 9:16 PM.

ATTEST:

______________________________

Linda C. Neals

Town Clerk