Memorial Town Hall, 1 Library Street, Georgetown, MA 01833
Ph. (978) 352-5755 ze:9pt;color:#000000;">BOARD OF SELECTMEN MEETING MINUTES
Memorial Town Hall
6/25/12
7:00 PM – General Meeting
3rd Floor Meeting Room
Selectmen Present: C. David Surface, Chairman; Philip Trapani; Gary Fowler, Clerk; Stephen Smith; Stuart M. Egenberg
Others Present: Michael Farrell, Town Administrator; Janet Pantano, Administrative Assistant
Absent:
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Call to Order
Mr. Surface called the meeting to order at 7:00PM.
Pledge of Allegiance
Warrant & Minutes
Warrant to be signed
Board Business
Georgetown Royals Baseball Team Recognition
Mr. Surface and the board congratulated the Boys Baseball team on their State Championship win. He read a proclamation to the team.
Appointment of Scott Hatch as a Police Sergeant for the Georgetown Police Department term to expire 6/30/15 effective 7/1/2012.
Police Chief Mulligan gave background information on Officer Hatch’s background and accomplishments. He stated Officer Hatch’s family was present and Officer Hatch introduced his family and his wife pined on his new badge. The board congratulated Sgt. Hatch on his promotion.
FY13 Appointments/Reserve Officers
Mr. Fowler moved to reappoint Mark Anderson, Tyler Dechene, Timothy McGuire, Joanne Vallone, Neil Turenne, Keith Deguio, Dean Julien, Joanne Ballard, Jay Martel, Phillip Kilbansky, and Michael Broderick as Reserve Officers term to expire June 30, 2013. Mr. Trapani seconded the motion and the motion was approved by a unanimous vote.
One-Day Liquor License for Cultural Council-July 15 Concert
Louann Graffum, Co Chair of Cultural Council was present
Mr. Surface read the letter of request and went over the documents and Insurance Certificate provided. He stated that the Cultural Council did this last year and they had no issues.
Mr. Trapani moved to approve the Cultural Council One-Day Liquor License Malt Beverages only and in a designated area on Sunday, July 15th at American Legion Park from 5-7PM with Mercury Brewing Company providing the beverage. Mr. Smith seconded the motion and the motion was approved by a unanimous vote.
Agreement for Lease/Purchase of Peterbilt Model No. 348 Truck-Highway Department
Mr. Farrell stated that this is so Mr. Durkee can order the truck. He stated that the truck will not be delivered until September and will not be paid for until that time. He explained the funding approved at ATM for the truck. Mr. Fowler asked if the purchase of the truck went out to bid. Mr. Farrell stated it did not have to because they are purchasing the truck from the State Bid list.
Mr. Trapani moved to approve the contract with McDevitt Trucks, Inc. for the Lease/Purchase of Peterbilt Model No. 348 Truck. Mr. Smith seconded the motion and the motion was approved by a 4-0 vote. Mr. Fowler abstained.
Declaration of Surplus Equipment-Town Clerk & Town Planner, Assessor’s & Library
Mr. Surface read the list of equipment to be declared surplus.
Mr. Trapani moved to accept the Declaration of Surplus Property from the Town Clerk, Town Planner, Assessors, and Library as presented. Mr. Smith seconded the motion and the motion was approved by a unanimous vote.
Mr. Surface stated that they are going to use the old CoA van and old Fire Chief Vehicle for Fire Department training and he is glad to see them go. Mr. Farrell stated that they will sell the vehicles for scrap metal after.
Selectmen’s Report
Policy for Common Victualler License
Mr. Surface read his changes to the Common Victualler policy.
Mr. Smith asked why the BoS would need the cost of renovations. Mr. Farrell stated that we would be gathering information that would be given to other departments. Mr. Smith asked if these regulations would be for new applications and not for a renewal with any changes. Mr. Fowler also asked about this form and requirements for renewals. Mr. Smith stated that they should have a section for renewals. Mr. Trapani asked to add a renewal section as part of this application and to add shall provide cost. Mr. Fowler asked about adding that utilities payments must be paid before approval. Mr. Surface stated that this would be good to add. Mr. Trapani asked that the when editing to track the changes and send out before the next meeting for review.
Policy on Approval of Contracts
Mr. Surface stated this is a policy for departments on the process of approval of contracts. Mr. Farrell stated that this is so departments know the process and have contracts signed by the Selectmen. Mr. Fowler asked if the Schools had a procurement officer. Mr. Farrell stated he is the Chief Procurement Officer for the Town. Mr. Farrell stated that he can delegate this authority to someone else. He stated schools do go out to bid and we piggy back on some of their bids. Mr. Farrell stated that the State does not separate out Town and School. Mr. Trapani asked that they have the FinCom look at the policy from a business and legal view.
Town Administrator’s Report
ESCO-Update
Mr. Farrell stated that he had hoped that the ESCO contract would be signed last week but should be done this week and then go out for the financing. He stated that they need the signed contract to go out for a bond. Mr. Egenberg asked if this would push out all the work at the School. Mr. Farrell stated that they think they can still meet the deadlines. Mr. Smith asked if they will replace the boiler at the High School. Mr. Farrell stated that they are waiting to see what funds they have and that the cost for just the flue is $300K. He stated that they may be about $30-40K short and this is one of the newest boilers. He stated that they could add the High School Boiler to the ESCO contract if they amend the contract and find additional funds.
Appointments & Approvals
FY13 Appointments
Mr. Trapani moved to reappoint Timothy Gerraughty and Paul Nelson as Affordable Housing Trustees to expire June 30, 2014. Mr. Smith seconded the motion and the motion was approved by a unanimous vote.
Mr. Trapani moved to reappoint Ted Kottcamp, James Lacey, and Howard Snyder to the Economic Development Committee term to expire June 30, 2014. Mr. Smith seconded the motion and the motion was approved by a unanimous vote.
Mr. Trapani moved to reappoint Richard Williams and Gary Fowler to the Economic Development Committee term to expire June 30, 2013. Mr. Smith seconded the motion and the motion was approved by a 4-0 vote. Mr. Fowler abstained.
Mr. Trapani moved to appoint Howard Snyder as the Merrimack Valley Planning Commission Representative for Georgetown term to expire June 30, 2013. Mr. Smith seconded the motion and the motion was approved by a unanimous vote.
Mr. Trapani moved to appoint Tillie Evangelista as the Alternate Merrimack Valley Planning Commission Representative for Georgetown term to expire June 30, 2013. Mr. Smith seconded the motion and the motion was approved by a unanimous vote.
Mr. Trapani moved to appoint Jeffrey Moore as an Associate Member of the Zoning Board of Appeals term to expire June 30, 2013. Mr. Smith seconded the motion and the motion was approved by a unanimous vote.
Mr. Trapani moved to appoint Scott Hatch as a Sergeant for the Police Department effective July 1, 2012 and to expire June 30, 2015. Mr. Smith seconded the motion and the motion was approved by a unanimous vote.
Next Meeting
Monday, July 9, 2012 at 7:00PM, Town Hall, 3rd Floor meeting room.
Mr. Trapani moved to adjourn. Mr. Smith seconded the motion and the motion was approved by a unanimous vote.
Meeting adjourned at 8:02PM.
Minutes transcribed by J. Pantano.
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