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School Building Committee
Meeting Minutes 9-29-10
Present were: Anne Blythe, Eric Zadina, Carol Jacobs, Phil Trapani, Ellie Sinkewicz, George Comiskey, Mike Farrell, Michelle Smith, Terry Wiggin, Donna Tanner and Glenn Clohecy. Present from the public was Gary Fowler.
Absent were: Donald Cudmore, Peter Durkee, A.J. Aulson, and Kerry Stauss.
Carol Jacobs facilitated the meeting.
- Michelle Smith and Ellie Sinkewicz were elected Co-Chairs of the Committee.
Action: A motion was made by George Comiskey, seconded by Phil Trapani and voted (7-0). Motion carried.
Donald Cudmore and Kerry Stauss agreed to be the recording secretaries of the Committee but since neither of them were at this meeting, the vote was tabled until the next meeting. Mike Farrell requested that all members of the Committee get sworn in as soon as possible including ex-officio members. If a member can not be sworn in during town hall hours, they should inform Mike Farrell and he will try to get the town clerk to come to a Committee meeting.
- Terry reported about the conference call we had with the MSBA regarding the amount needed to complete a feasibility study so the Committee can put forth a warrant article for the fall town meeting. The conference call was also attended by Mike Farrell, Anne Donahue and Anne Blythe. The MSBA recommends that the Building Committee request between $600,000-$800,000 for the feasibility phase. This is based upon what similar projects cost considering elementary projects square footage, enrollment, etc.
Action: Phil Trapani made a motion to put forward a warrant article in the amount of $720,000, seconded by Eric Zadina and voted (7-0). Motion carried.
- The Committee asked Carol Jacobs to speak with the MSBA regarding the cost of the feasibility study is less for renovation/add. If so, in what way?
Ellie provided a disc of all previous building committee actions. Carol will burn copies for the Committee.
It was agreed that we need a message that is consistent in all outreach efforts.
Eric, Michelle, and Ellie will create a list of key points. Anne Blythe will help if Eric is not available.
All Committee members will send ideas to them and think about which of the following list of potential outreach efforts they want to work on.
Potential Ideas/Actions
- Brochure including commonly asked questions.
- Flyers to distribute around town with facts.
- Door to door visits throughout town to distribute literature.
- Speak to Chairs of PTA, GEF, GAA, department heads, and civic organizations to enlist their support.
- Spotlight Georgetown interview.
- Newspaper article/Sitting In column.
- Face book page.
- Set up a blog in the Georgetown Record to answer questions.
- Conduct tours of the schools.
- Speak at parent/family events.
- Call in show.
- Flyer/brochure inserted into electric bills.
Gary Fowler suggested that we arrange a tour of the school for the Board of Selectmen and FinCom. Phil will set up a time. George suggested we might want to contact other districts who have done projects to get comparison data on energy savings. The Committee agreed to meet at the Town Hall 3rd floor meeting room so that the public can follow the progress of the group.
Task List
- Carol will call the MSBA regarding a cost breakdown of the feasibility study.
- Carol will burn the CD’s for all Committee members.
- Mike and Phil will work with FinCom regarding the warrant article.
- The Building Committee will attend the Board of Selectmen meeting on Monday, October 4, 2010 at 7PM.
- Terry will email the information from the town of Norton regarding they way they informed the public.
- Members will review outreach options and initiate those they would be interested in working on.
- Michelle will speak to the heads of other organizations to garner their participation and support.
- Phil will arrange tours for the Board of Selectmen and FinCom with Carol.
- Eric, Anne, Michelle and Ellie will craft the message/key points and email them to the group for comments.
Next Meeting: Wednesday, 10/6/10 @ 5:345M, Town Hall 3rd Floor Meeting Room. Agenda items include: Finalize Committee Membership, Review/discuss key points/message and to identify work groups, tasks and timelines.
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