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June 25, 2013 Minutes
MINUTES GEORGETOWN COA
Tuesday, June 25, 2013

The Board of the Georgetown COA met on Tuesday, June 25, 2013, noon at First Congregational Church.  The Board was called to order at 12:00 p.m. by Chair Claire Maimone.

Present were: Claire Maimone, Cynthia Tardif, Esther Palardy, Diane Prescott, Corona Magner, Jeannine DesJardins, Nancy Thompson, Jean Perley and COA Director Colleen Ranshaw-Fiorello.

The Secretary’s Report for May 28, 2013 was approved as read. Board member Esther Palardy’s move to accept the report was seconded by board member Jeannine DesJardins. The report was unanimously accepted.

Correspondence: There was no correspondence to review.

Old Business:
  • The summer schedule was reviewed.  The COA will not meet in July.  Colleen will be on vacation the week of July 1 and the week of August 12.  There will be no Men’s Breakfast in July.
  • The Selectmen have approved the following reappointments:
  • Cynthia Tardif
  • Diane Prescott
  • Jean Perley
The reappointed board members will be sworn in by Town Clerk in July and will receive copies of the new Committee Handbook. The handbook is for all boards and committees and contains information on formation of committees, officers, how to hold a meeting, Open Meeting Law, Public Records Law, Finances, reporting procedures, and planning.

New Business:
  • With a motion by Board member Esther Plardy that was seconded by Diane Prescott, the board members unanimously elected the following slate of officers:
  • Chairwoman – Claire Maimone
  • Vice-Chairwoman – Esther Palardy
  • Treasurer – Chandler Noyes
  • Secretary – Jean Perley
            
  • The COA has received FY 14 annual leases for the meal site and activity site located at the First Congregational Church ($4,528 per year) as well as for the MAP Van leased from the MVRTA and shared with Merrimac COA ($1/yr).  The lease agreements have been sent to the Board of Selectmen for their approval.
The Treasurer’s Report:
  • Colleen presented the Treasurer’s report explaining the spending in the COA Expense Line and Formula Grant for May and to-date in June. The report also included payroll information and the amount received in donations for the Council on Aging Gift Account and from participants in the Strength Training and Yoga Classes as well as van participants. Board member Nancy Thompson’s move to accept the report was seconded by board member Jeannine DesJardins.  The report was unanimously accepted.  

The Director’s Report:
  • Colleen presented the Director’s Report noting June statistics which included General Information Services, Case Management, Home Visits, Reassurance Calls, Medical Equipment, Newsletters mailed, NEET, Congregate Meals, Elder Brown Bag, Van Service, Social Events, Cultural Events, Health Screening, Health Education and Classes.~
Upcoming events:
  • SHINE, Tuesday July 2, 9 a.m.
  • VNA, Wed. July 3, 10 a.m.
  • BBQ with Over the Hill Band, Tues. July 23, 10 a.m.
  • July monthly birthday
  • Men’s Breakfast, Thurs. Aug. 1, 9:30 a.m. at Trestle Way
  • SHINE, Monday Aug. 5, 9 a.m.
  • VNA, Wednesday Aug. 7, 10 a.m.
  • August Monthly birthday
  • VNA, Wednesday Sept. 4, 10 a.m.
  • Men’s Breakfast, Thurs. Sept. 5, 9:30 a.m.
  • SHINE, Monday Sept. 9, 9 a.m.
  • Rockin’ Ron, Wed. Sept. 11, 10 a.m.
  • Coping with Early Memory Loss, Tues. Sept. 17, 9:30 a.m.
  • TRIA, K-9 Demonstration & Car Fit Information Program, Thurs. Sept, 19, 1 p.m., Trestle Way
  • Delvena Theater, “Mr. President”, Monday Sept. 23, 2 p.m., Trestle Way
  • VNA, Wed. Oct. 2, 10 a.m.
  • SHINE, Mon. Oct. 7, 9 a.m.
  • Digital Hearing, Wed. Oct. 9, 10 a.m.
  • Men’s Breakfast, Thurs. Oct. 10, 9:30 a.m.
  • Car Fit Event, Thurs. Oct. 17, 1 p.m., Trestle Way (week of church closure)
  • Georgetown Family Dental, Free Cleaning and Exams, Sat. Oct. 19, 9 a.m.-1 p.m. 12 people
Upcoming meetings:
  • Department Head meeting, Tues. Aug. 6, 9 a.m.
  • ESMV Board of Directors, Lawrence, August 28, 12:30 p.m.
  • MCOA Conference, Sturbridge, Oct. 2-4
Adjourn: The COA adjourned at 12:45 p.m.  Board member Jeannine DesJardins’ move to adjourn was seconded by board member Esther Palardy and the motion was unanimously approved.

Next meeting: Tuesday, August 27, 2013, noon at First Congregational Church.

Respectfully Submitted,
Jean Perley, Secretary/Clerk
July 8, 2013