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August 27, 2013 Minutes
MINUTES GEORGETOWN COA
Tuesday, August 27, 2013

The Board of the Georgetown COA met on Tuesday, August 27, 2013, noon at First Congregational Church.  The Board was called to order at 12:05 p.m. by Chair Claire Maimone.

Present were: Claire Maimone, Corona Magner, Diane Prescott, Jeannine DesJardins, Jean Perley , COA Director Colleen Ranshaw-Fiorello and guest Carol Sheehan, COA alternate applicant.

The Secretary’s Report for June 25, 2013 was approved as read. Board member Chandler Noyes’ move to accept the report was seconded by board member Corona Magner. The report was unanimously accepted.

Correspondence: Board members received and reviewed the 2013 Guide for Board Members and updated COA Board Matrix, produced by the MA Executive Office of Elder Affairs.  The guide has been added to the Georgetown COA Board Orientation Materials.

Old Business: There was no old business to review.

New Business:
  • State Formula Grant- The FY14 state Formula Grant and Statement of Authorization was signed by Claire Maimone and Board of Selectmen Chair Stephen Smith and submitted to the state.  The amount of the town’s formula grant has increased from $9,996 to $11,424 due to the commitment by the state legislature to fund the state budget line at $8 per elder.  Categories in the grant budget include stipends for the Meal Site Manager and Site Assistant, postage for newsletter bulk mailings, volunteer recognition, rent, and conference/staff training.  The additional funds in the Formula Grant allowed the proposed budget to reflect slight increases in the stipends for the Meal Site Manager and Meal Site Assistant along with increases in the rent and newsletter postage budget categories.
  • Annual Reports- COA Board members reviewed the COA’s FY 13 Annual Report, submitted to Town Administrator Michael Farrell and the Board of Selectmen.  Board members also reviewed the COA’s FY13 Annual Report required by the state Executive Office of Elder Affairs. The COA accepted the annual reports following a motion by Chandler Noyes.  The motion was seconded by Jeannine DesJardins.
  • Men’s Breakfast sponsor- Crosby’s Marketplace has again agreed to sponsor the monthly Men’s Breakfast program for FY14.  Colleen will write a letter to the editor for the Newburyport Daily News and the Georgetown Record thanking Crosby’s for their continued support.
  • COA board members agreed to recommend to the Board of Selectmen that resident and COA Volunteer Carol Sheehan be appointed to fill a vacant alternate position available on the board at this time.  Treasurer Chandler Noyes moved to recommend Carol’s appointment to the COA.  The motion was seconded by Jeannine DesJardins.  Carol’s application and board’s recommendation will be submitted to the Board of Selectmen for their consideration.
  • Colleen plans to attend the Annual MCOA Conference scheduled for October 2-4, 2013.
The First Congregational Church will be closed to the COA for lunch and other activities the week of October 20 as the church prepares for the annual fair.  Exercise classes event will be held as planned at Trestle Way and a SHINE presentation will be held at Town Hall.  The COA will meet Tuesday Oct. 22, noon at Town Hall.
  • A question had been asked about the possibility of van transportation to productions of the Georgetown Theater Worskhop at the Sparhawk School in Amesbury.  With the Van Driver’s budget limited to a two-day schedule, the van is not available for the theater schedule.  
The Treasurer’s Report:
  • Colleen presented the Treasurer’s report explaining the spending in the COA Expense Line and Formula Grant for June and to-date in July. The report also included payroll information and the amount received in donations for the Council on Aging Gift Account and from participants in the Strength Training and Yoga Classes as well as van participants. Board member Corona Magner’s move to accept the report was seconded by board member Diane Prescott.  The report was unanimously accepted.  
The Director’s Report:
  • Colleen presented the Director’s Report noting June and July statistics which included General Information Services, Case Management, Home Visits, Reassurance Calls, Medical Equipment, Newsletters mailed, NEET, Congregate Meals, Elder Brown Bag, Van Service, Social Events, Cultural Events, Health Screening, Health Education and Classes.~
Upcoming events:
  • August 28, monthly birthday
  • VNA, Wednesday Sept. 4, 10 a.m.
  • Men’s Breakfast with Chief Cudmore, Thurs. Sept. 5, 9:30 a.m.
  • SHINE, Tuesday Sept. 10, 9 a.m.
  • Rockin’ Ron, Wed. Sept. 11, 10 a.m.
  • Coping with Early Memory Loss, Tues. Sept. 17, 9:30 a.m.
  • TRIAD, K-9 Demonstration & Car Fit Information Program, Thurs. Sept, 19, 1 p.m., Trestle Way
  • Delvena Theater, “Mr. President”, Monday Sept. 23, 2 p.m., Trestle Way
  • Monthly birthday, Wed. Sept. 28, 11:30 a.m.
  • VNA, Wed. Oct. 2, 10 a.m.
  • SHINE, Mon. Oct. 7, 9 a.m.
  • Craft, Tues. Oct. 8, 10 a.m.
  • Digital Hearing, Wed. Oct. 9, 10 a.m.
  • Men’s Breakfast, Thurs. Oct. 10, 9:30 a.m.
  • Car Fit Event, Thurs. Oct. 17, 1 p.m., Trestle Way (week of church closure)
  • Georgetown Family Dental, Free Cleaning and Exams, Sat. Oct. 19, 8 a.m.-2 p.m. 12 people
  • SHINE Forum, Tues. Oct. 22, 10 a.m., Town Hall
  • Halloween Birthday Party, Wed. Oct. 30, 11 a.m.
Upcoming meetings:
  • Department Head, Sept. 10/13
  • ESMV Protective Service Professional Development w/ Police, Fire & COA, Sept. 17, 1 p.m.  
  • ESMV Board of Directors, Lawrence, September 18, 12:30 p.m.
  • NEET, West Newbury, Sept. 30, 2013
  • MCOA Conference, Sturbridge, Oct. 2-4
Adjourn: The COA adjourned at 12:50 p.m.  Board member Chandler Noyes’ move to adjourn was seconded by board member Jeannine DesJardins’ and the motion was unanimously approved.

Next meeting: Tuesday, Sept. 24, 2013, noon at First Congregational Church.
Respectfully Submitted,
Jean Perley, Secretary/Clerk
Sept. 11, 2013